Landscaping Estimate Template
A landscaping business estimate forecasts the price before work starts: 9 lines for install a 300 sq ft planting bed with shrubs, perennials, mulch and drip irrigation, plus a 3 x 12 ft paver walkway, totalling $3,973.00, with services the largest share (38%). It states its assumptions and stays valid for 30 days. Edit the lines and download the PDF.
Pre-filled for a landscaping: install a 300 sq ft planting bed with shrubs, perennials, mulch and drip irrigation, plus a 3 x 12 ft paver walkway. Example prices: replace them with your own.
From
Cedar Hill Landscaping
281 Market Street
Georgetown, TX 78626
billing@example.com
(503) 555-0181
Estimate
Prepared for
Riley Chen
52 Aspen Way
Springfield, IL 62704
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Bed preparation: sod removal and soil amendmentStrip turf, till in compost | 300 sq ft | $2.25 | $675.00 |
| Shrubs, 3-gallon (boxwood and hydrangea) | 12 each | $42.00 | $504.00 |
| Perennials, 1-gallon | 20 each | $14.00 | $280.00 |
| Hardwood mulch, delivered and spread 3 in deep | 3 cu yd | $75.00 | $225.00 |
| Drip irrigation zone with timerTied into an existing valve, emitter at each plant | 1 project | $650.00 | $650.00 |
| Paver walkway, 3 x 12 ftExcavate 7 in, compacted base, sand-set, polymeric sand joints | 36 sq ft | $24.00 | $864.00 |
| Steel bed edging | 60 linear ft | $6.00 | $360.00 |
| Compact track loader rental | 1 day | $325.00 | $325.00 |
| Sod and debris disposal | 1 load | $90.00 | $90.00 |
- Subtotal
- $3,973.00
- Estimate total
- $3,973.00
Notes
A landscaping estimate should list plants by species and container size, materials by cubic yard or square foot, the irrigation and hardscape scope and the plant warranty terms.
Made with Billwise - invoice-pdf-maker-app.web.app
Preview of the PDF. Everything stays in your browser: nothing is uploaded.
Landscaping estimate at a glance
| Scope estimated | Install a 300 sq ft planting bed with shrubs, perennials, mulch and drip irrigation, plus a 3 x 12 ft paver walkway |
|---|---|
| Estimate total | $3,973.00 before tax |
| Valid for | 30 days from the estimate date |
| Deposit | Landscape installers commonly take a deposit, often a third to half of the price, before ordering plants and hardscape materials. |
| Services (2 lines) | $1,514.00, 38% |
| Products (2 lines) | $784.00, 20% |
| Labour (1 line) | $675.00, 17% |
| Priced in | project |
Estimate breakdown for install a 300 sq ft planting bed with shrubs, perennials, mulch and drip irrigation, plus a 3 x 12 ft paver walkway
| Item | Type | Est. quantity | Est. amount |
|---|---|---|---|
| Bed preparation: sod removal and soil amendment | Labour | 300 sq ft | $675.00 |
| Shrubs, 3-gallon (boxwood and hydrangea) | Products | 12 each | $504.00 |
| Perennials, 1-gallon | Products | 20 each | $280.00 |
| Hardwood mulch, delivered and spread 3 in deep | Materials | 3 cu yd | $225.00 |
| Drip irrigation zone with timer | Services | 1 project | $650.00 |
| Paver walkway, 3 x 12 ft | Services | 36 sq ft | $864.00 |
| Steel bed edging | Materials | 60 linear ft | $360.00 |
| Compact track loader rental | Equipment | 1 day | $325.00 |
| Sod and debris disposal | Fees | 1 load | $90.00 |
| Estimated total | $3,973.00 |
What to write on a landscaping estimate
A landscaping estimate should list plants by species and container size, materials by cubic yard or square foot, the irrigation and hardscape scope and the plant warranty terms.
Materials and products are $1,369.00 of this $3,973.00 estimate (34%), so say how long those prices hold: supplier prices can move before the job starts.
Installs are estimated per project from material quantities (yards of mulch, plants, pavers) plus crew hours and equipment, usually with a deposit before materials are ordered.
Assumptions behind each line
Write these next to the 9 lines so the customer sees what the $3,973.00 depends on.
- Bed preparation: sod removal and soil amendment: 300 sq ft at $2.25 per sq ft ($675.00); extra sq ft at the same rate.
- Shrubs, 3-gallon (boxwood and hydrangea): 12 each at $42.00 ($504.00); another grade or brand changes this line.
- Perennials, 1-gallon: 20 each at $14.00 ($280.00); another grade or brand changes this line.
- Hardwood mulch, delivered and spread 3 in deep: 3 cu yd at $75.00 ($225.00); another grade or brand changes this line.
- Drip irrigation zone with timer: 1 project, $650.00.
- Paver walkway, 3 x 12 ft: 36 sq ft, $864.00.
- Steel bed edging: 60 linear ft at $6.00 ($360.00); another grade or brand changes this line.
- Compact track loader rental: 1 day of hire ($325.00); longer hire is extra.
- Sod and debris disposal: a flat $90.00.
Changes, overruns and change orders
If the customer adds work, put it on a signed change order first. Pricing the extra in project keeps it comparable with the $3,973.00 you estimated.
A 10% rise in material prices would add $136.90 to this job, which is why many landscaping businesses limit how long an estimate stays valid.
Tips from landscaping billing
- List plants by species, container size and count, because a 3-gallon and a 7-gallon boxwood look identical on an invoice that just says 'shrubs' and differ a lot in price.
- Put the plant warranty in writing, for example one year if watered as instructed, and say whether it covers a replacement plant only or the labor to replant as well.
- Show mulch, soil and gravel in cubic yards and paver work by the square foot, so the customer can measure the beds and check the quantities themselves.
- Note the 811 utility locate ticket number on any job that involves digging; it documents that buried lines were called in and marked before excavation began.
Turning the landscaping estimate into an invoice
-
Get it approved
Ask Riley Chen to sign or reply in writing to estimate EST-7774.
-
Record the changes
Update quantities to what was actually used across the 9 lines.
-
Switch the document type
Change Estimate to Invoice in the tool; the lines and parties stay.
-
Deduct what was paid
Enter any deposit as amount paid so the balance due is correct.
Frequently asked questions
How do I write a landscaping estimate?
Describe the job (Install a 300 sq ft planting bed with shrubs, perennials, mulch and drip irrigation, plus a 3 x 12 ft paver walkway), list each line with an estimated quantity and rate, total it ($3,973.00 in the sample), state how long it is valid and what it assumes, then send it as a PDF for approval.
Is a landscaping estimate binding?
An estimate is a forecast, not a fixed price, so the final invoice can differ when the work or materials change. Rules vary by country and state; to stay safe, get written approval before billing noticeably more than the $3,973.00 you estimated.
How long should a landscaping estimate be valid?
Thirty days is common and is what this template uses. With 34% of the price in materials, a shorter validity protects you if supplier prices rise.