Landscaping Invoice Template
A landscaping business invoice bills project, lists services, products and labour on separate lines and states the terms (Deposit at signing, balance due on completion). This template is pre-filled for install a 300 sq ft planting bed with shrubs, perennials, mulch and drip irrigation, plus a 3 x 12 ft paver walkway: 9 lines totalling $3,973.00 before tax. Edit it and download the PDF.
Pre-filled for a landscaping: install a 300 sq ft planting bed with shrubs, perennials, mulch and drip irrigation, plus a 3 x 12 ft paver walkway. Example prices: replace them with your own.
From
Cedar Hill Landscaping
281 Market Street
Georgetown, TX 78626
billing@example.com
(503) 555-0181
Invoice
Bill to
Riley Chen
52 Aspen Way
Springfield, IL 62704
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Bed preparation: sod removal and soil amendmentStrip turf, till in compost | 300 sq ft | $2.25 | $675.00 |
| Shrubs, 3-gallon (boxwood and hydrangea) | 12 each | $42.00 | $504.00 |
| Perennials, 1-gallon | 20 each | $14.00 | $280.00 |
| Hardwood mulch, delivered and spread 3 in deep | 3 cu yd | $75.00 | $225.00 |
| Drip irrigation zone with timerTied into an existing valve, emitter at each plant | 1 project | $650.00 | $650.00 |
| Paver walkway, 3 x 12 ftExcavate 7 in, compacted base, sand-set, polymeric sand joints | 36 sq ft | $24.00 | $864.00 |
| Steel bed edging | 60 linear ft | $6.00 | $360.00 |
| Compact track loader rental | 1 day | $325.00 | $325.00 |
| Sod and debris disposal | 1 load | $90.00 | $90.00 |
- Subtotal
- $3,973.00
- Balance due
- $3,973.00
Notes
Thank you for choosing Cedar Hill Landscaping. Terms: Deposit at signing, balance due on completion.
Payment details
Bank transfer or card. Please quote the invoice number.
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Landscaping invoice at a glance
| Typical job | Install a 300 sq ft planting bed with shrubs, perennials, mulch and drip irrigation, plus a 3 x 12 ft paver walkway |
|---|---|
| Main billing unit | project |
| Usual payment terms | Deposit at signing, balance due on completion |
| Deposit practice | Landscape installers commonly take a deposit, often a third to half of the price, before ordering plants and hardscape materials. |
| Sample lines | 9 lines, $3,973.00 before tax |
| Largest line | Paver walkway, 3 x 12 ft: $864.00 (22%) |
| Trade-specific fields | Project address, Design / plan reference, 811 locate ticket no., Plant warranty period, Completion date |
Sample landscaping invoice line items
Install a 300 sq ft planting bed with shrubs, perennials, mulch and drip irrigation, plus a 3 x 12 ft paver walkway: 9 lines adding up to $3,973.00, split into services $1,514.00 (38%), products $784.00 (20%) and labour $675.00 (17%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Bed preparation: sod removal and soil amendment (Strip turf, till in compost) | 300 sq ft | $2.25 | $675.00 |
| Shrubs, 3-gallon (boxwood and hydrangea) | 12 each | $42.00 | $504.00 |
| Perennials, 1-gallon | 20 each | $14.00 | $280.00 |
| Hardwood mulch, delivered and spread 3 in deep | 3 cu yd | $75.00 | $225.00 |
| Drip irrigation zone with timer (Tied into an existing valve, emitter at each plant) | 1 project | $650.00 | $650.00 |
| Paver walkway, 3 x 12 ft (Excavate 7 in, compacted base, sand-set, polymeric sand joints) | 36 sq ft | $24.00 | $864.00 |
| Steel bed edging | 60 linear ft | $6.00 | $360.00 |
| Compact track loader rental | 1 day | $325.00 | $325.00 |
| Sod and debris disposal | 1 load | $90.00 | $90.00 |
| Subtotal | $3,973.00 | ||
| Total before tax | $3,973.00 |
What a landscaping invoice should include
- Your landscaping business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Riley Chen in the sample)
- A unique invoice number (INV-3951) and the issue date
- Payment terms and a due date: Deposit at signing, balance due on completion
- Project address: for example 52 Aspen Way
- Design / plan reference: for example PO-8496
- 811 locate ticket no.: for example Max (Beagle)
- Plant warranty period: for example 23 November 2026
- Line items in project or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How landscaping businesses bill
Installs are estimated per project from material quantities (yards of mulch, plants, pavers) plus crew hours and equipment, usually with a deposit before materials are ordered.
Landscaping businesses commonly use "Deposit at signing, balance due on completion", so the invoice is payable the day it is issued. Landscape installers commonly take a deposit, often a third to half of the price, before ordering plants and hardscape materials.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Landscaping and Groundskeeping Workers $18.31 (employees, not contractor rates).
Landscaping invoicing tips
- List plants by species, container size and count, because a 3-gallon and a 7-gallon boxwood look identical on an invoice that just says 'shrubs' and differ a lot in price.
- Put the plant warranty in writing, for example one year if watered as instructed, and say whether it covers a replacement plant only or the labor to replant as well.
- Show mulch, soil and gravel in cubic yards and paver work by the square foot, so the customer can measure the beds and check the quantities themselves.
- Note the 811 utility locate ticket number on any job that involves digging; it documents that buried lines were called in and marked before excavation began.
Landscaping billing disputes to head off
- Plants that die from lack of watering turn into warranty claims; printing the watering instructions and warranty conditions on the invoice keeps replacements to genuine failures.
- Buried rock, roots or old concrete found while digging adds hours; the invoice should reference the change agreed with the customer rather than adding unexplained labor.
Work a landscaping can bill for
Core tasks of Landscaping and Groundskeeping Workers (O*NET 37-3011.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Mow or edge lawns, using power mowers or edgers.
- Care for established lawns by mulching, aerating, weeding, grubbing, removing thatch, or trimming or edging around flower beds, walks, or walls.
- Use hand tools, such as shovels, rakes, pruning saws, saws, hedge or brush trimmers, or axes.
- Prune or trim trees, shrubs, or hedges, using shears, pruners, or chain saws.
- Gather and remove litter.
- Mix and spray or spread fertilizers, herbicides, or insecticides onto grass, shrubs, or trees, using hand or automatic sprayers or spreaders.
How to make a landscaping invoice
-
Add both parties
Enter Cedar Hill Landscaping (your business) and the customer, Riley Chen, then project address.
-
Number and terms
Give it a unique number such as INV-3951 and set the terms to Deposit at signing, balance due on completion.
-
List the work
One line per item: the sample runs from "Bed preparation: sod removal and soil amendment" (300 sq ft) to "Sod and debris disposal" (1 load).
-
Check the total
The 9 lines come to $3,973.00; add sales tax only if your state taxes landscaping.
-
Download and send
Download the PDF or print it, then keep a copy with the landscaping records.
Frequently asked questions
How do I make a landscaping invoice?
Add your landscaping business details, the customer, project address, design / plan reference, 811 locate ticket no. and plant warranty period, then one line per item with quantity and rate. The template above is pre-filled with 9 lines for install a 300 sq ft planting bed with shrubs, perennials, mulch and drip irrigation, plus a 3 x 12 ft paver walkway totalling $3,973.00; change the prices and download the PDF.
How do landscaping businesses charge?
Mostly project. Installs are estimated per project from material quantities (yards of mulch, plants, pavers) plus crew hours and equipment, usually with a deposit before materials are ordered.
When should a landscaping invoice be paid?
Deposit at signing, balance due on completion is the usual arrangement. Landscape installers commonly take a deposit, often a third to half of the price, before ordering plants and hardscape materials. Put the terms and the due date on the invoice so there is no doubt.
How much do landscaping businesses earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Landscaping and Groundskeeping Workers $18.31 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.