Septic Service Invoice Template
A septic service business invoice bills tank, lists services, products and labour on separate lines and states the terms (Due on receipt). This template is pre-filled for pump a 1,250-gallon two-compartment septic tank, dig up both lids and clean the effluent filter: 8 lines totalling $1,142.50 before tax. Edit it and download the PDF.
Pre-filled for a septic service: pump a 1,250-gallon two-compartment septic tank, dig up both lids and clean the effluent filter. Example prices: replace them with your own.
From
Fox Hollow Septic Service
443 Market Street
Georgetown, TX 78626
billing@example.com
(512) 555-0143
Invoice
Bill to
Avery Lindqvist
9 Willow Court
Madison, WI 53703
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Septic tank pump-out, first 1,000 gallons | 1 tank | $395.00 | $395.00 |
| Additional gallons pumped over base volume | 250 gallon | $0.25 | $62.50 |
| Locate and dig to tank lidsTwo lids, about 18 in below grade | 2 each | $65.00 | $130.00 |
| Effluent filter cleaning | 1 each | $45.00 | $45.00 |
| Baffle and outlet tee check with photos | 1 each | $75.00 | $75.00 |
| 24 in riser and lid installed on outlet sideBrings the lid to grade for future pump-outs | 1 each | $285.00 | $285.00 |
| Extra hose run beyond 100 ft | 50 ft | $1.00 | $50.00 |
| Treatment plant disposal feeCharged by the receiving facility per gallon, billed at cost | 1,250 gallon | $0.08 | $100.00 |
- Subtotal
- $1,142.50
- Balance due
- $1,142.50
Notes
Thank you for choosing Fox Hollow Septic Service. Terms: Due on receipt.
Payment details
Bank transfer or card. Please quote the invoice number.
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Septic Service invoice at a glance
| Typical job | Pump a 1,250-gallon two-compartment septic tank, dig up both lids and clean the effluent filter |
|---|---|
| Main billing unit | tank |
| Usual payment terms | Due on receipt |
| Sample lines | 8 lines, $1,142.50 before tax |
| Largest line | Septic tank pump-out, first 1,000 gallons: $395.00 (35%) |
| Trade-specific fields | Service address, Tank size and compartments, Gallons pumped, Waste hauler permit no., Disposal facility, Next pump-out due |
Sample septic service invoice line items
Pump a 1,250-gallon two-compartment septic tank, dig up both lids and clean the effluent filter: 8 lines adding up to $1,142.50, split into services $577.50 (51%), products $285.00 (25%) and labour $130.00 (11%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Septic tank pump-out, first 1,000 gallons | 1 tank | $395.00 | $395.00 |
| Additional gallons pumped over base volume | 250 gallon | $0.25 | $62.50 |
| Locate and dig to tank lids (Two lids, about 18 in below grade) | 2 each | $65.00 | $130.00 |
| Effluent filter cleaning | 1 each | $45.00 | $45.00 |
| Baffle and outlet tee check with photos | 1 each | $75.00 | $75.00 |
| 24 in riser and lid installed on outlet side (Brings the lid to grade for future pump-outs) | 1 each | $285.00 | $285.00 |
| Extra hose run beyond 100 ft | 50 ft | $1.00 | $50.00 |
| Treatment plant disposal fee (Charged by the receiving facility per gallon, billed at cost) | 1,250 gallon | $0.08 | $100.00 |
| Subtotal | $1,142.50 | ||
| Total before tax | $1,142.50 |
What a septic service invoice should include
- Your septic service business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Avery Lindqvist in the sample)
- A unique invoice number (INV-2873) and the issue date
- Payment terms and a due date: Due on receipt
- Service address: for example 9 Willow Court
- Tank size and compartments: for example See notes
- Gallons pumped: for example See notes
- Waste hauler permit no.: for example BP-445732
- Line items in tank or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How septic service businesses bill
Pumping is priced per tank up to a base volume, with extra gallons, digging to the lids, filter service and the treatment plant's disposal fee added as separate charges.
Septic service businesses commonly use "Due on receipt", so the invoice is payable the day it is issued.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Septic Tank Servicers and Sewer Pipe Cleaners $23.62 (employees, not contractor rates).
Septic Service invoicing tips
- Record the gallons actually pumped and the sludge and scum depths you measured, because a county health office or a buyer's lender may ask for those figures and the next pumper will want them too.
- Note where the lids are, measured from a fixed point such as a house corner, so the customer is not charged again for probing and digging at the next pump-out.
- Put the receiving facility's per-gallon disposal fee on its own line at cost; customers read it as a pass-through rather than your markup, and it can follow the facility's rate changes.
- Write a suggested pump-out interval based on the tank volume and the household size you were told, which turns the invoice into the reminder that brings the customer back.
Septic Service billing disputes to head off
- A backup a few days after pumping often leads to a refund request. Noting the condition of the baffles, any signs at the drain field and any tee you could not reach shows the pump-out was done and the fault lies elsewhere.
- Digging charges cause arguments when lids are deeper than expected; quoting a per-lid price with a depth limit and writing the actual depth on the invoice keeps it clear.
Work a septic service can bill for
Core tasks of Septic Tank Servicers and Sewer Pipe Cleaners (O*NET 47-4071.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Drive trucks to transport crews, materials, and equipment.
- Communicate with supervisors and other workers, using equipment such as wireless phones, pagers, or radio telephones.
- Prepare and keep records of actions taken, including maintenance and repair work.
- Operate sewer cleaning equipment, including power rodders, high-velocity water jets, sewer flushers, bucket machines, wayne balls, and vac-alls.
- Measure excavation sites, using plumbers' snakes, tapelines, or lengths of cutting heads within sewers, and mark areas for digging.
- Locate problems, using specially designed equipment, and mark where digging must occur to reach damaged tanks or pipes.
How to make a septic service invoice
-
Add both parties
Enter Fox Hollow Septic Service (your business) and the customer, Avery Lindqvist, then service address.
-
Number and terms
Give it a unique number such as INV-2873 and set the terms to Due on receipt.
-
List the work
One line per item: the sample runs from "Septic tank pump-out, first 1,000 gallons" (1 tank) to "Treatment plant disposal fee" (1,250 gallon).
-
Check the total
The 8 lines come to $1,142.50; add sales tax only if your state taxes septic tank pumping and service.
-
Download and send
Download the PDF or print it, then keep a copy with the septic tank pumping and service records.
Frequently asked questions
How do I make a septic service invoice?
Add your septic service business details, the customer, service address, tank size and compartments, gallons pumped and waste hauler permit no., then one line per item with quantity and rate. The template above is pre-filled with 8 lines for pump a 1,250-gallon two-compartment septic tank, dig up both lids and clean the effluent filter totalling $1,142.50; change the prices and download the PDF.
How do septic service businesses charge?
Mostly tank. Pumping is priced per tank up to a base volume, with extra gallons, digging to the lids, filter service and the treatment plant's disposal fee added as separate charges.
When should a septic service invoice be paid?
Due on receipt is the usual arrangement. Put the terms and the due date on the invoice so there is no doubt.
How much do septic service businesses earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Septic Tank Servicers and Sewer Pipe Cleaners $23.62 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.