Tree Service Invoice Template
A tree service business invoice bills job, lists services, fees and equipment on separate lines and states the terms (Due on completion). This template is pre-filled for remove a 60 ft dead oak leaning over a garage, prune two maples and grind the oak stump: 8 lines totalling $3,640.00 before tax. Edit it and download the PDF.
Pre-filled for a tree service: remove a 60 ft dead oak leaning over a garage, prune two maples and grind the oak stump. Example prices: replace them with your own.
From
Fox Hollow Tree Service
607 Market Street
Fairview, OR 97024
billing@example.com
(978) 555-0107
Invoice
Bill to
Avery Lindqvist
140 Orchard Drive
Franklin, TN 37064
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Remove 60 ft dead oak by sectional climb and riggingLimbs and trunk lowered on ropes over the garage roof | 1 each | $1,800.00 | $1,800.00 |
| Bucket truck | 0.5 day | $600.00 | $300.00 |
| Crown cleaning, silver mapleDeadwood over 1 in removed, canopy raised over the driveway | 2 tree | $425.00 | $850.00 |
| Stump grinding, 8 in below grade30 in diameter oak stump | 30 inch | $4.00 | $120.00 |
| Brush chipping and haul-away | 2 load | $150.00 | $300.00 |
| Trunk cut to 18 in firewood lengths and stacked | 1.5 hr | $90.00 | $135.00 |
| Topsoil to fill the stump hole | 1 cu yd | $60.00 | $60.00 |
| City tree removal permitBilled at cost | 1 each | $75.00 | $75.00 |
- Subtotal
- $3,640.00
- Balance due
- $3,640.00
Notes
Thank you for choosing Fox Hollow Tree Service. Terms: Due on completion.
Payment details
Bank transfer or card. Please quote the invoice number.
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Tree Service invoice at a glance
| Typical job | Remove a 60 ft dead oak leaning over a garage, prune two maples and grind the oak stump |
|---|---|
| Main billing unit | job |
| Usual payment terms | Due on completion |
| Deposit practice | Small jobs are paid on completion; large removals that need a crane often take a deposit when the crane is booked. |
| Sample lines | 8 lines, $3,640.00 before tax |
| Largest line | Remove 60 ft dead oak by sectional climb and rigging: $1,800.00 (49%) |
| Labour hours billed | 1.5 h, $135.00 |
| Trade-specific fields | Arborist certification no., Job address, Tree species and location, Permit no., Certificate of insurance, Stump grinding depth |
Sample tree service invoice line items
Remove a 60 ft dead oak leaning over a garage, prune two maples and grind the oak stump: 8 lines adding up to $3,640.00, split into services $2,770.00 (76%), fees $375.00 (10%) and equipment $300.00 (8%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Remove 60 ft dead oak by sectional climb and rigging (Limbs and trunk lowered on ropes over the garage roof) | 1 each | $1,800.00 | $1,800.00 |
| Bucket truck | 0.5 day | $600.00 | $300.00 |
| Crown cleaning, silver maple (Deadwood over 1 in removed, canopy raised over the driveway) | 2 tree | $425.00 | $850.00 |
| Stump grinding, 8 in below grade (30 in diameter oak stump) | 30 inch | $4.00 | $120.00 |
| Brush chipping and haul-away | 2 load | $150.00 | $300.00 |
| Trunk cut to 18 in firewood lengths and stacked | 1.5 hr | $90.00 | $135.00 |
| Topsoil to fill the stump hole | 1 cu yd | $60.00 | $60.00 |
| City tree removal permit (Billed at cost) | 1 each | $75.00 | $75.00 |
| Subtotal | $3,640.00 | ||
| Total before tax | $3,640.00 |
What a tree service invoice should include
- Your tree service business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Avery Lindqvist in the sample)
- A unique invoice number (INV-8381) and the issue date
- Payment terms and a due date: Due on completion
- Arborist certification no.: for example LIC-158392
- Job address: for example 140 Orchard Drive
- Tree species and location: for example 140 Orchard Drive
- Permit no.: for example BP-706899
- Line items in job or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How tree service businesses bill
Prices each tree or job after an on-site look, based on height, trunk diameter, access and how much wood and brush is hauled away, with stump grinding quoted as an extra.
Tree service businesses commonly use "Due on completion", so the invoice is payable the day it is issued. Small jobs are paid on completion; large removals that need a crane often take a deposit when the crane is booked.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Tree Trimmers and Pruners $24.25 (employees, not contractor rates). The sample's $90.00 per hour for "Trunk cut to 18 in firewood lengths and stacked" is 3.7 times that employee figure; a business rate also has to cover insurance, tools, travel, unbilled admin time and profit.
Tree Service invoicing tips
- Identify each tree by species, height and position, such as 'front-left oak, 60 ft', so the customer, an HOA or the city can tell exactly which trees were removed or pruned.
- State what happens to the wood: chipped and hauled, trunk left in log lengths or cut and stacked as firewood, because haul-away expectations cause more arguments than the price of the cut.
- Price stump grinding by the inch of diameter, give the depth below grade and say whether the grindings are hauled or left, since homeowners often expect a level lawn ready for sod.
- Reference the permit number when your town regulates tree removal and bill the permit at cost; the paper trail matters if a neighbor complains about a protected tree coming down.
Tree Service billing disputes to head off
- Ruts in the lawn and cracked driveway edges from heavy equipment are frequent claims; noting the access route and any ground mats used on the invoice helps resolve them.
- Homeowner's insurers paying for storm damage want the fallen-tree removal on its own line, separate from optional pruning; mixing them on one line can delay the claim.
Work a tree service can bill for
Core tasks of Tree Trimmers and Pruners (O*NET 37-3013.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Supervise others engaged in tree trimming work and train lower-level employees.
- Operate boom trucks, loaders, stump chippers, brush chippers, tractors, power saws, trucks, sprayers, and other equipment and tools.
- Climb trees, using climbing hooks and belts, or climb ladders to gain access to work areas.
- Clean, sharpen, and lubricate tools and equipment.
- Cut away dead and excess branches from trees, or clear branches around power lines, using climbing equipment or buckets of extended truck booms, or chainsaws, hooks, handsaws, shears, and clippers.
- Trim, top, and reshape trees to achieve attractive shapes or to remove low-hanging branches.
How to make a tree service invoice
-
Add both parties
Enter Fox Hollow Tree Service (your business) and the customer, Avery Lindqvist, then arborist certification no..
-
Number and terms
Give it a unique number such as INV-8381 and set the terms to Due on completion.
-
List the work
One line per item: the sample runs from "Remove 60 ft dead oak by sectional climb and rigging" (1 each) to "City tree removal permit" (1 each).
-
Check the total
The 8 lines come to $3,640.00; add sales tax only if your state taxes tree service.
-
Download and send
Download the PDF or print it, then keep a copy with the tree service records.
Frequently asked questions
How do I make a tree service invoice?
Add your tree service business details, the customer, arborist certification no., job address, tree species and location and permit no., then one line per item with quantity and rate. The template above is pre-filled with 8 lines for remove a 60 ft dead oak leaning over a garage, prune two maples and grind the oak stump totalling $3,640.00; change the prices and download the PDF.
How do tree service businesses charge?
Mostly job. Prices each tree or job after an on-site look, based on height, trunk diameter, access and how much wood and brush is hauled away, with stump grinding quoted as an extra.
When should a tree service invoice be paid?
Due on completion is the usual arrangement. Small jobs are paid on completion; large removals that need a crane often take a deposit when the crane is booked. Put the terms and the due date on the invoice so there is no doubt.
How much do tree service businesses earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Tree Trimmers and Pruners $24.25 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.