Hourly Invoice Template
An hourly invoice charges for time spent, listing each task with the hours worked and the hourly rate, the usual way freelancers, consultants and repair trades bill work whose scope is not fixed in advance. The template below is pre-filled with a sample from Avery Lindqvist Consulting to Westbrook Nonprofit Alliance: 4 lines, $2,788.80. Edit it and download the PDF.
Pre-filled hourly invoice sample ($2,788.80). Example prices: replace them with your own.
From
Avery Lindqvist Consulting
12 Market Street
Springfield, IL 62704
billing@example.com
Invoice
Bill to
Westbrook Nonprofit Alliance
40 Station Road
Fairview, OR 97024
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Stakeholder interviewsSix interviews, notes and summary | 7.5 hr | $120.00 | $900.00 |
| Grant proposal drafting | 12.25 hr | $120.00 | $1,470.00 |
| Board presentation: preparation and attendance | 3 hr | $120.00 | $360.00 |
| Mileage to board meeting | 84 mile | $0.70 | $58.80 |
- Subtotal
- $2,788.80
- Balance due
- $2,788.80
Notes
Time recorded in 15-minute increments.
Made with Billwise - invoice-pdf-maker-app.web.app
Preview of the PDF. Everything stays in your browser: nothing is uploaded.
What is an hourly invoice?
An hourly invoice charges for time spent, listing each task with the hours worked and the hourly rate, the usual way freelancers, consultants and repair trades bill work whose scope is not fixed in advance.
The tool prints it with the heading "Invoice" and behaves as an invoice.
Sample hourly invoice: Avery Lindqvist Consulting to Westbrook Nonprofit Alliance
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Stakeholder interviews (Six interviews, notes and summary) | 7.5 hr | $120.00 | $900.00 |
| Grant proposal drafting | 12.25 hr | $120.00 | $1,470.00 |
| Board presentation: preparation and attendance | 3 hr | $120.00 | $360.00 |
| Mileage to board meeting | 84 mile | $0.70 | $58.80 |
| Total | $2,788.80 |
When to use an hourly invoice
- The scope is unclear at the start, so a fixed price would be a guess.
- You are a freelancer or consultant billing several small tasks for one client.
- A repair or troubleshooting job takes as long as it takes.
- Your agreement sets an hourly rate with a not-to-exceed budget.
What an hourly invoice must include
- Invoice number and date
- The period in which the hours were worked
- One line per task or activity
- Hours per task, in quarter-hour or tenth-of-an-hour steps
- Hourly rate, with separate rates for different roles
- Expenses or materials on their own lines
- Total hours and total amount
- Payment terms and due date
Hourly Invoice vs similar documents
-
vs timesheet invoice
A timesheet invoice adds the daily log and the client's sign-off; an hourly invoice usually shows hours per task without a day-by-day record.
-
vs estimate
An estimate predicts hours before the work; an hourly invoice bills the hours actually spent.
-
vs recurring invoice
A retainer billed as a recurring invoice is a fixed amount; an hourly invoice changes with the time worked.
How to make an hourly invoice
-
Open the pre-filled sample
The tool above starts as "Invoice" from Avery Lindqvist Consulting to Westbrook Nonprofit Alliance.
-
Replace the parties
Enter your business and your customer, plus period and hourly rate.
-
Edit the lines
Change the 4 sample lines ($2,788.80 in total) to your own items and prices.
-
Check the required fields
Make sure all 8 fields listed above are filled, then download the PDF.
Trades that use an hourly invoice
Invoice templates by trade
Frequently asked questions
How do I round hours on an hourly invoice?
Pick one increment, such as 15 minutes (0.25 h) or six minutes (0.1 h), state it in your terms and apply it the same way on every line.
Should I show the hours or only the total?
Show the hours and the rate per task. A client can check what each hour bought, while a single lump sum invites questions and slows approval.
Can I bill travel time on an hourly invoice?
Only if your agreement says so. If you do, put it on its own line, often at a lower rate, rather than mixing it into the task hours.