Auto Body Shop Invoice Template
An auto body shop invoice bills hr, lists labour, products and materials on separate lines and states the terms (Insurer pays the shop directly; owner's deductible due at vehicle pickup). This template is pre-filled for repair rear-end collision damage on a 2020 SUV: replace the bumper cover, repair the quarter panel and blend the paint: 8 lines totalling $2,008.60 before tax. Edit it and download the PDF.
Pre-filled for an auto body shop: repair rear-end collision damage on a 2020 suv: replace the bumper cover, repair the quarter panel and blend the paint. Example prices: replace them with your own.
From
Northgate Auto Body Shop
332 Market Street
Springfield, IL 62704
billing@example.com
(312) 555-0132
Invoice
Bill to
Jordan Avery
27 Birch Avenue
Salem, MA 01970
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Rear bumper cover, OEM | 1 each | $420.00 | $420.00 |
| Bumper reinforcement and energy absorber | 1 each | $285.00 | $285.00 |
| Body labor, right rear quarter panel repairPull, straighten, fill and block | 4.5 hr | $62.00 | $279.00 |
| Body labor, remove and install bumper and tail lamps | 2.2 hr | $62.00 | $136.40 |
| Refinish labor, bumper and quarter, blend into rear door | 5.8 hr | $62.00 | $359.60 |
| Paint and materialsBilled per refinish hour | 5.8 hr | $42.00 | $243.60 |
| Corrosion protection and seam sealer | 1 each | $35.00 | $35.00 |
| Post-repair scan and rear radar sensor calibration | 1 each | $250.00 | $250.00 |
- Subtotal
- $2,008.60
- Balance due
- $2,008.60
Notes
Thank you for choosing Northgate Auto Body Shop. Terms: Insurer pays the shop directly; owner's deductible due at vehicle pickup.
Payment details
Bank transfer or card. Please quote the invoice number.
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Auto Body Shop invoice at a glance
| Typical job | Repair rear-end collision damage on a 2020 SUV: replace the bumper cover, repair the quarter panel and blend the paint |
|---|---|
| Main billing unit | hr |
| Usual payment terms | Insurer pays the shop directly; owner's deductible due at vehicle pickup |
| Sample lines | 8 lines, $2,008.60 before tax |
| Largest line | Rear bumper cover, OEM: $420.00 (21%) |
| Labour hours billed | 12.5 h, $775.00 |
| Trade-specific fields | Insurance claim no., Insurer and adjuster, VIN, Year, make, model and paint code, Date of loss, Repair order no. |
Sample auto body shop invoice line items
Repair rear-end collision damage on a 2020 SUV: replace the bumper cover, repair the quarter panel and blend the paint: 8 lines adding up to $2,008.60, split into labour $775.00 (39%), products $705.00 (35%) and materials $278.60 (14%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Rear bumper cover, OEM | 1 each | $420.00 | $420.00 |
| Bumper reinforcement and energy absorber | 1 each | $285.00 | $285.00 |
| Body labor, right rear quarter panel repair (Pull, straighten, fill and block) | 4.5 hr | $62.00 | $279.00 |
| Body labor, remove and install bumper and tail lamps | 2.2 hr | $62.00 | $136.40 |
| Refinish labor, bumper and quarter, blend into rear door | 5.8 hr | $62.00 | $359.60 |
| Paint and materials (Billed per refinish hour) | 5.8 hr | $42.00 | $243.60 |
| Corrosion protection and seam sealer | 1 each | $35.00 | $35.00 |
| Post-repair scan and rear radar sensor calibration | 1 each | $250.00 | $250.00 |
| Subtotal | $2,008.60 | ||
| Total before tax | $2,008.60 |
What an auto body shop invoice should include
- Your auto body shop name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Jordan Avery in the sample)
- A unique invoice number (INV-8970) and the issue date
- Payment terms and a due date: Insurer pays the shop directly; owner's deductible due at vehicle pickup
- Insurance claim no.: for example POL-857923
- Insurer and adjuster: for example See notes
- VIN: for example 2019 Ford Transit, VIN ending 9269
- Year, make, model and paint code: for example 2019 Ford Transit, VIN ending 6890
- Line items in hr or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How auto body shops bill
Bills body, refinish and mechanical labor in hours from an estimating system, plus paint and materials per refinish hour and parts, often split between an insurer and the vehicle owner.
Auto body shops commonly use "Insurer pays the shop directly; owner's deductible due at vehicle pickup".
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Automotive Body and Related Repairers $24.85 (employees, not contractor rates). The sample's $62.00 per hour for "Body labor, right rear quarter panel repair" is 2.5 times that employee figure; a business rate also has to cover insurance, tools, travel, unbilled admin time and profit.
Auto Body Shop invoicing tips
- Show the insurer's share and the owner's deductible as separate amounts due, so the owner knows the deductible is theirs and the rest is billed against the claim number printed on the invoice.
- List each supplement approved after teardown with its approval date and the adjuster's name, because hidden damage behind the bumper is the usual reason the final bill passes the first estimate.
- Label every part as OEM, aftermarket, recycled or reconditioned; insurers price them differently and owners want to see which ones went on their car.
- Bill paint and materials against refinish hours with the rate shown and print the paint code, so a later color-match complaint can be traced back to the formula that was mixed.
Auto Body Shop billing disputes to head off
- Owners sometimes refuse a deductible they believe the other driver's insurer should cover; naming whose policy the claim runs under and who owes the deductible avoids a standoff at pickup.
- Storage fees on a car left after repairs are finished are a common dispute, so state the daily storage rate and the date it starts before the owner is told the car is ready.
Work an auto body shop can bill for
Core tasks of Automotive Body and Related Repairers (O*NET 49-3021.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- File, grind, sand, and smooth filled or repaired surfaces, using power tools and hand tools.
- Sand body areas to be painted and cover bumpers, windows, and trim with masking tape or paper to protect them from the paint.
- Follow supervisors' instructions as to which parts to restore or replace and how much time the job should take.
- Remove damaged sections of vehicles using metal-cutting guns, air grinders and wrenches, and install replacement parts using wrenches or welding equipment.
- Cut and tape plastic separating film to outside repair areas to avoid damaging surrounding surfaces during repair procedure and remove tape and wash surfaces after repairs are complete.
- Prime and paint repaired surfaces, using paint sprayguns and motorized sanders.
How to make an auto body shop invoice
-
Add both parties
Enter Northgate Auto Body Shop (your business) and the customer, Jordan Avery, then insurance claim no..
-
Number and terms
Give it a unique number such as INV-8970 and set the terms to Insurer pays the shop directly; owner's deductible due at vehicle pickup.
-
List the work
One line per item: the sample runs from "Rear bumper cover, OEM" (1 each) to "Post-repair scan and rear radar sensor calibration" (1 each).
-
Check the total
The 8 lines come to $2,008.60; add sales tax only if your state taxes collision repair.
-
Download and send
Download the PDF or print it, then keep a copy with the collision repair records.
Frequently asked questions
How do I make an auto body shop invoice?
Add your auto body shop details, the customer, insurance claim no., insurer and adjuster, vin and year, make, model and paint code, then one line per item with quantity and rate. The template above is pre-filled with 8 lines for repair rear-end collision damage on a 2020 SUV: replace the bumper cover, repair the quarter panel and blend the paint totalling $2,008.60; change the prices and download the PDF.
How do auto body shops charge?
Mostly hr. Bills body, refinish and mechanical labor in hours from an estimating system, plus paint and materials per refinish hour and parts, often split between an insurer and the vehicle owner.
When should an auto body shop invoice be paid?
Insurer pays the shop directly; owner's deductible due at vehicle pickup is the usual arrangement. Put the terms and the due date on the invoice so there is no doubt.
How much do auto body shops earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Automotive Body and Related Repairers $24.85 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.