Courier Invoice Template
A courier invoice bills delivery, lists services, fees and travel on separate lines and states the terms (Monthly statement, Net 15). This template is pre-filled for one month of runs for a law firm: rush court filings, routine document deliveries and one after-hours pickup: 8 lines totalling $1,197.00 before tax. Edit it and download the PDF.
Pre-filled for a courier: one month of runs for a law firm: rush court filings, routine document deliveries and one after-hours pickup. Example prices: replace them with your own.
From
Bluebird Courier
440 Market Street
Springfield, IL 62704
billing@example.com
(615) 555-0140
Invoice
Bill to
Chris Novak
8 Chestnut Lane
Salem, MA 01970
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Rush delivery, zone 2, within 2 hours | 6 delivery | $38.00 | $228.00 |
| Standard same-day delivery, zone 1 | 14 delivery | $18.00 | $252.00 |
| Court filing runWait at clerk's window, file and return conformed copies | 3 filing | $45.00 | $135.00 |
| Waiting time beyond 10 free minutes | 5 15 min | $9.00 | $45.00 |
| Additional stop on a multi-drop run | 4 stop | $10.00 | $40.00 |
| After-hours pickup, after 6 pm | 1 each | $35.00 | $35.00 |
| Court filing fees advancedReimbursed at cost, clerk receipts attached | 1 lot | $435.00 | $435.00 |
| Parking meters and bridge tolls | 1 lot | $27.00 | $27.00 |
- Subtotal
- $1,197.00
- Balance due
- $1,197.00
Notes
Thank you for choosing Bluebird Courier. Terms: Monthly statement, Net 15.
Payment details
Bank transfer or card. Please quote the invoice number.
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Courier invoice at a glance
| Typical job | One month of runs for a law firm: rush court filings, routine document deliveries and one after-hours pickup |
|---|---|
| Main billing unit | delivery |
| Usual payment terms | Monthly statement, Net 15 |
| Sample lines | 8 lines, $1,197.00 before tax |
| Largest line | Court filing fees advanced: $435.00 (36%) |
| Trade-specific fields | Account no., Job / tracking no. per run, Pickup and drop-off addresses, Proof-of-delivery name and time, Client matter no. |
Sample courier invoice line items
One month of runs for a law firm: rush court filings, routine document deliveries and one after-hours pickup: 8 lines adding up to $1,197.00, split into services $615.00 (51%), fees $555.00 (46%) and travel $27.00 (2%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Rush delivery, zone 2, within 2 hours | 6 delivery | $38.00 | $228.00 |
| Standard same-day delivery, zone 1 | 14 delivery | $18.00 | $252.00 |
| Court filing run (Wait at clerk's window, file and return conformed copies) | 3 filing | $45.00 | $135.00 |
| Waiting time beyond 10 free minutes | 5 15 min | $9.00 | $45.00 |
| Additional stop on a multi-drop run | 4 stop | $10.00 | $40.00 |
| After-hours pickup, after 6 pm | 1 each | $35.00 | $35.00 |
| Court filing fees advanced (Reimbursed at cost, clerk receipts attached) | 1 lot | $435.00 | $435.00 |
| Parking meters and bridge tolls | 1 lot | $27.00 | $27.00 |
| Subtotal | $1,197.00 | ||
| Total before tax | $1,197.00 |
What a courier invoice should include
- Your courier business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Chris Novak in the sample)
- A unique invoice number (INV-8430) and the issue date
- Payment terms and a due date: Monthly statement, Net 15
- Account no.: for example CUST-416
- Job / tracking no. per run: for example One month of runs for a law firm: rush court filings, routine document deliveries and one after-hours pickup
- Pickup and drop-off addresses: for example 8 Chestnut Lane
- Proof-of-delivery name and time: for example 8 Chestnut Lane
- Line items in delivery or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How couriers bill
Prices each run by distance zone and service speed (rush, same-day, scheduled), with waiting time, extra stops and after-hours pickups charged on top.
Couriers commonly use "Monthly statement, Net 15", so payment is due 15 days after the invoice date.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Couriers and Messengers $18.43 (employees, not contractor rates).
Courier invoicing tips
- Print the recipient's name and the signature time for every run on the monthly statement; a firm reconciling forty deliveries matches them by proof of delivery, not by your internal job number.
- Put the client's matter or case number beside each filing run, because law firms pass courier charges on to their own clients and cannot do that without it.
- Show advanced filing fees, parking and tolls at cost with the receipts, apart from your delivery charges, so the client's accounts team can code them as disbursements.
- State your free waiting allowance on every statement and bill waiting in fixed increments; otherwise a driver held at a loading dock or a clerk's window works that time for nothing.
Courier billing disputes to head off
- A rush package delivered at minute 130 is a common credit request. Recording pickup and delivery timestamps on each line shows whether the promised window was met and when the clock started.
- Clients often question the zone charged; listing the pickup and drop-off ZIP codes, or the zone map in force, makes every price checkable.
Work a courier can bill for
Core tasks of Couriers and Messengers (O*NET 43-5021.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Walk, ride bicycles, drive vehicles, or use public conveyances to reach destinations to deliver messages or materials.
- Load vehicles with listed goods, ensuring goods are loaded correctly and taking precautions with hazardous goods.
- Unload and sort items collected along delivery routes.
- Receive messages or materials to be delivered, and information on recipients, such as names, addresses, telephone numbers, and delivery instructions, communicated via telephone, two-way radio, or in person.
- Plan and follow the most efficient routes for delivering goods.
- Deliver messages and items, such as newspapers, documents, and packages, between establishment departments and to other establishments and private homes.
How to make a courier invoice
-
Add both parties
Enter Bluebird Courier (your business) and the customer, Chris Novak, then account no..
-
Number and terms
Give it a unique number such as INV-8430 and set the terms to Monthly statement, Net 15.
-
List the work
One line per item: the sample runs from "Rush delivery, zone 2, within 2 hours" (6 delivery) to "Parking meters and bridge tolls" (1 lot).
-
Check the total
The 8 lines come to $1,197.00; add sales tax only if your state taxes courier and same-day delivery work.
-
Download and send
Download the PDF or print it, then keep a copy with the courier and same-day delivery work records.
Frequently asked questions
How do I make a courier invoice?
Add your courier business details, the customer, account no., job / tracking no. per run, pickup and drop-off addresses and proof-of-delivery name and time, then one line per item with quantity and rate. The template above is pre-filled with 8 lines for one month of runs for a law firm: rush court filings, routine document deliveries and one after-hours pickup totalling $1,197.00; change the prices and download the PDF.
How do couriers charge?
Mostly delivery. Prices each run by distance zone and service speed (rush, same-day, scheduled), with waiting time, extra stops and after-hours pickups charged on top.
When should a courier invoice be paid?
Monthly statement, Net 15 is the usual arrangement. Put the terms and the due date on the invoice so there is no doubt.
How much do couriers earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Couriers and Messengers $18.43 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.