Auto Detailing Invoice Template
An auto detailing business invoice bills vehicle, lists services, products and labour on separate lines and states the terms (Due on completion). This template is pre-filled for full interior and exterior detail of a mid-size SUV with pet hair removal, a one-step polish and a ceramic coating: 8 lines totalling $1,360.00 before tax. Edit it and download the PDF.
Pre-filled for an auto detailing: full interior and exterior detail of a mid-size suv with pet hair removal, a one-step polish and a ceramic coating. Example prices: replace them with your own.
From
Northgate Auto Detailing
188 Market Street
Madison, WI 53703
billing@example.com
(615) 555-0188
Invoice
Bill to
Jordan Avery
27 Birch Avenue
Fairview, OR 97024
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Full detail package, mid-size SUVHand wash, clay bar, interior vacuum and wipe-down, glass | 1 vehicle | $260.00 | $260.00 |
| Pet hair removal surcharge | 1 hr | $60.00 | $60.00 |
| Seat shampoo and hot-water extraction | 5 seat | $20.00 | $100.00 |
| One-step paint correction, machine polish | 4 hr | $75.00 | $300.00 |
| Ceramic coating, two-year productApplied after polish, 24-hour cure indoors | 1 vehicle | $450.00 | $450.00 |
| Ozone odor treatment | 1 each | $75.00 | $75.00 |
| Headlight restoration | 1 pair | $80.00 | $80.00 |
| Mobile service fee, water and power from the van | 1 visit | $35.00 | $35.00 |
- Subtotal
- $1,360.00
- Balance due
- $1,360.00
Notes
Thank you for choosing Northgate Auto Detailing. Terms: Due on completion.
Payment details
Bank transfer or card. Please quote the invoice number.
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Auto Detailing invoice at a glance
| Typical job | Full interior and exterior detail of a mid-size SUV with pet hair removal, a one-step polish and a ceramic coating |
|---|---|
| Main billing unit | vehicle |
| Usual payment terms | Due on completion |
| Deposit practice | Coating and paint correction appointments are often held with a deposit because they block out most of a day; standard details are paid on completion. |
| Sample lines | 8 lines, $1,360.00 before tax |
| Largest line | Ceramic coating, two-year product: $450.00 (33%) |
| Labour hours billed | 4 h, $300.00 |
| Trade-specific fields | Vehicle make, model and color, License plate, Vehicle size class, Condition notes at drop-off, Service location, Appointment no. |
Sample auto detailing invoice line items
Full interior and exterior detail of a mid-size SUV with pet hair removal, a one-step polish and a ceramic coating: 8 lines adding up to $1,360.00, split into services $575.00 (42%), products $450.00 (33%) and labour $300.00 (22%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Full detail package, mid-size SUV (Hand wash, clay bar, interior vacuum and wipe-down, glass) | 1 vehicle | $260.00 | $260.00 |
| Pet hair removal surcharge | 1 hr | $60.00 | $60.00 |
| Seat shampoo and hot-water extraction | 5 seat | $20.00 | $100.00 |
| One-step paint correction, machine polish | 4 hr | $75.00 | $300.00 |
| Ceramic coating, two-year product (Applied after polish, 24-hour cure indoors) | 1 vehicle | $450.00 | $450.00 |
| Ozone odor treatment | 1 each | $75.00 | $75.00 |
| Headlight restoration | 1 pair | $80.00 | $80.00 |
| Mobile service fee, water and power from the van | 1 visit | $35.00 | $35.00 |
| Subtotal | $1,360.00 | ||
| Total before tax | $1,360.00 |
What an auto detailing invoice should include
- Your auto detailing business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Jordan Avery in the sample)
- A unique invoice number (INV-6586) and the issue date
- Payment terms and a due date: Due on completion
- Vehicle make, model and color: for example 2019 Ford Transit, VIN ending 9857
- License plate: for example LIC-595615
- Vehicle size class: for example 2019 Ford Transit, VIN ending 1541
- Condition notes at drop-off: for example See notes
- Line items in vehicle or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How auto detailing businesses bill
Prices packages per vehicle by size class and condition, with add-ons such as pet hair removal, odor treatment, paint correction and coatings billed on top.
Auto detailing businesses commonly use "Due on completion", so the invoice is payable the day it is issued. Coating and paint correction appointments are often held with a deposit because they block out most of a day; standard details are paid on completion.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Cleaners of Vehicles and Equipment $16.96 (employees, not contractor rates). The sample's $75.00 per hour for "One-step paint correction, machine polish" is 4.4 times that employee figure; a business rate also has to cover insurance, tools, travel, unbilled admin time and profit.
Auto Detailing invoicing tips
- Charge by vehicle size class and print the class, such as sedan, mid-size SUV or three-row SUV, on the invoice, which ends the 'it is only a small SUV' debate at handover.
- Write pre-existing chips, curb rash, cracked leather and stains into the condition notes and photograph them before you start, because a clean car makes old damage more visible and owners sometimes blame the detailer.
- For ceramic coatings, list the product name, the stated durability and the aftercare, such as no washing for a set number of days, since coating warranties usually depend on following those steps.
- Add pet hair, heavy sand, mold or biohazard cleanup as separate surcharges with the time spent, rather than quietly raising the package price, so the owner understands why the bill differs from the advertised rate.
Auto Detailing billing disputes to head off
- Set-in coffee, ink or dye-transfer stains that do not fully lift cause disputes; writing 'reduced, removal not guaranteed' on the line before you start keeps expectations honest.
- Swirl marks that reappear weeks after a polish usually come from wash technique, so recording the correction level and the aftercare instructions protects you when the owner calls back.
Work an auto detailing can bill for
Core tasks of Cleaners of Vehicles and Equipment (O*NET 53-7061.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Inspect parts, equipment, or vehicles for cleanliness, damage, and compliance with standards or regulations.
- Scrub, scrape, or spray machine parts, equipment, or vehicles, using scrapers, brushes, clothes, cleaners, disinfectants, insecticides, acid, abrasives, vacuums, or hoses.
- Mix cleaning solutions, abrasive compositions, or other compounds, according to formulas.
- Press buttons to activate cleaning equipment or machines.
- Clean and polish vehicle windows.
- Rinse objects and place them on drying racks or use cloth, squeegees, or air compressors to dry surfaces.
How to make an auto detailing invoice
-
Add both parties
Enter Northgate Auto Detailing (your business) and the customer, Jordan Avery, then vehicle make, model and color.
-
Number and terms
Give it a unique number such as INV-6586 and set the terms to Due on completion.
-
List the work
One line per item: the sample runs from "Full detail package, mid-size SUV" (1 vehicle) to "Mobile service fee, water and power from the van" (1 visit).
-
Check the total
The 8 lines come to $1,360.00; add sales tax only if your state taxes auto detailing.
-
Download and send
Download the PDF or print it, then keep a copy with the auto detailing records.
Frequently asked questions
How do I make an auto detailing invoice?
Add your auto detailing business details, the customer, vehicle make, model and color, license plate, vehicle size class and condition notes at drop-off, then one line per item with quantity and rate. The template above is pre-filled with 8 lines for full interior and exterior detail of a mid-size SUV with pet hair removal, a one-step polish and a ceramic coating totalling $1,360.00; change the prices and download the PDF.
How do auto detailing businesses charge?
Mostly vehicle. Prices packages per vehicle by size class and condition, with add-ons such as pet hair removal, odor treatment, paint correction and coatings billed on top.
When should an auto detailing invoice be paid?
Due on completion is the usual arrangement. Coating and paint correction appointments are often held with a deposit because they block out most of a day; standard details are paid on completion. Put the terms and the due date on the invoice so there is no doubt.
How much do auto detailing businesses earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Cleaners of Vehicles and Equipment $16.96 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.