Moving Company Invoice Template
A moving company invoice bills hr, lists services, fees and travel on separate lines and states the terms (Due at delivery). This template is pre-filled for local move of a two-bedroom apartment across town with a three-person crew and a 26-foot truck: 9 lines totalling $1,728.00 before tax. Edit it and download the PDF.
Pre-filled for a moving company: local move of a two-bedroom apartment across town with a three-person crew and a 26-foot truck. Example prices: replace them with your own.
From
Cedar Hill Moving
681 Market Street
Salem, MA 01970
billing@example.com
(978) 555-0181
Invoice
Bill to
Riley Chen
52 Aspen Way
Franklin, TN 37064
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Three movers and 26 ft truckClock runs from arrival at origin to end of unloading | 6 hr | $165.00 | $990.00 |
| Travel time, depot to origin and destination back to depot | 1 hr | $165.00 | $165.00 |
| Wardrobe box rental | 4 each | $12.00 | $48.00 |
| Medium moving boxes | 20 each | $3.50 | $70.00 |
| Packing paper and tape bundle | 1 lot | $35.00 | $35.00 |
| Disassemble and reassemble queen bed frame | 1 each | $60.00 | $60.00 |
| Upright piano handling, ground floor | 1 each | $200.00 | $200.00 |
| Full value protection upgradeDeclared shipment value $20,000 | 1 each | $120.00 | $120.00 |
| Fuel surcharge | 1 each | $40.00 | $40.00 |
- Subtotal
- $1,728.00
- Balance due
- $1,728.00
Notes
Thank you for choosing Cedar Hill Moving. Terms: Due at delivery.
Payment details
Bank transfer or card. Please quote the invoice number.
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Moving Company invoice at a glance
| Typical job | Local move of a two-bedroom apartment across town with a three-person crew and a 26-foot truck |
|---|---|
| Main billing unit | hr |
| Usual payment terms | Due at delivery |
| Deposit practice | Local movers often take a small booking deposit to hold the date and credit it against the final bill. |
| Sample lines | 9 lines, $1,728.00 before tax |
| Largest line | Three movers and 26 ft truck: $990.00 (57%) |
| Trade-specific fields | USDOT no. (interstate moves), Origin address, Destination address, Move date, Start and end times, Bill of lading no. |
Sample moving company invoice line items
Local move of a two-bedroom apartment across town with a three-person crew and a 26-foot truck: 9 lines adding up to $1,728.00, split into services $990.00 (57%), fees $360.00 (21%) and travel $165.00 (10%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Three movers and 26 ft truck (Clock runs from arrival at origin to end of unloading) | 6 hr | $165.00 | $990.00 |
| Travel time, depot to origin and destination back to depot | 1 hr | $165.00 | $165.00 |
| Wardrobe box rental | 4 each | $12.00 | $48.00 |
| Medium moving boxes | 20 each | $3.50 | $70.00 |
| Packing paper and tape bundle | 1 lot | $35.00 | $35.00 |
| Disassemble and reassemble queen bed frame | 1 each | $60.00 | $60.00 |
| Upright piano handling, ground floor | 1 each | $200.00 | $200.00 |
| Full value protection upgrade (Declared shipment value $20,000) | 1 each | $120.00 | $120.00 |
| Fuel surcharge | 1 each | $40.00 | $40.00 |
| Subtotal | $1,728.00 | ||
| Total before tax | $1,728.00 |
What a moving company invoice should include
- Your moving company name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Riley Chen in the sample)
- A unique invoice number (INV-5487) and the issue date
- Payment terms and a due date: Due at delivery
- USDOT no. (interstate moves): for example See notes
- Origin address: for example 52 Aspen Way
- Destination address: for example 52 Aspen Way
- Move date: for example 24 November 2026
- Line items in hr or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How moving companies bill
Local moves are usually billed per hour for a crew and truck from arrival to the end of unloading, while long-distance moves are priced by shipment weight or volume and distance.
Moving companies commonly use "Due at delivery". Local movers often take a small booking deposit to hold the date and credit it against the final bill.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Laborers and Freight, Stock, and Material Movers, Hand $18.72 (employees, not contractor rates).
Moving Company invoicing tips
- Print the arrival time, the time unloading ended and any unpaid breaks on the invoice, because hourly moves get argued minute by minute and a recorded clock is the only thing both sides can check.
- Separate travel time or a flat trip charge from crew hours; customers accept a stated depot-to-door charge far more readily than a clock that seemed to start before the truck pulled up.
- Show the valuation option the customer chose, since on interstate moves basic released value pays only 60 cents per pound per article and many people assume their sofa is covered at replacement cost.
- List pianos, gun safes, pool tables and other awkward pieces as named surcharges with the floors and stairs involved, rather than raising the hourly rate for the whole move.
Moving Company billing disputes to head off
- Damage claims after the move usually turn on what was noted at delivery. Leaving room on the bill of lading or invoice for exceptions written at unloading keeps the record honest for both sides.
- Boxes brought along but never opened get disputed; bill packing supplies by the count actually used and take the rest back on the truck.
Work a moving company can bill for
Core tasks of Laborers and Freight, Stock, and Material Movers, Hand (O*NET 53-7062.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Read work orders or receive oral instructions to determine work assignments or material or equipment needs.
- Move freight, stock, or other materials to and from storage or production areas, loading docks, delivery vehicles, ships, or containers, by hand or using trucks, tractors, or other equipment.
- Maintain equipment storage areas to ensure that inventory is protected.
How to make a moving company invoice
-
Add both parties
Enter Cedar Hill Moving (your business) and the customer, Riley Chen, then usdot no. (interstate moves).
-
Number and terms
Give it a unique number such as INV-5487 and set the terms to Due at delivery.
-
List the work
One line per item: the sample runs from "Three movers and 26 ft truck" (6 hr) to "Fuel surcharge" (1 each).
-
Check the total
The 9 lines come to $1,728.00; add sales tax only if your state taxes moving services.
-
Download and send
Download the PDF or print it, then keep a copy with the moving services records.
Frequently asked questions
How do I make a moving company invoice?
Add your moving company details, the customer, usdot no. (interstate moves), origin address, destination address and move date, then one line per item with quantity and rate. The template above is pre-filled with 9 lines for local move of a two-bedroom apartment across town with a three-person crew and a 26-foot truck totalling $1,728.00; change the prices and download the PDF.
How do moving companies charge?
Mostly hr. Local moves are usually billed per hour for a crew and truck from arrival to the end of unloading, while long-distance moves are priced by shipment weight or volume and distance.
When should a moving company invoice be paid?
Due at delivery is the usual arrangement. Local movers often take a small booking deposit to hold the date and credit it against the final bill. Put the terms and the due date on the invoice so there is no doubt.
How much do moving companies earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Laborers and Freight, Stock, and Material Movers, Hand $18.72 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.