Irrigation Contractor Invoice Template
An irrigation contractor invoice bills zone, lists services, products and materials on separate lines and states the terms (50% at start, balance on completion). This template is pre-filled for install a four-zone sprinkler system for a front lawn and planting beds, with drip in the beds and a smart controller: 8 lines totalling $4,240.00 before tax. Edit it and download the PDF.
Pre-filled for an irrigation contractor: install a four-zone sprinkler system for a front lawn and planting beds, with drip in the beds and a smart controller. Example prices: replace them with your own.
From
Maple Row Irrigation
239 Market Street
Fairview, OR 97024
billing@example.com
(512) 555-0139
Invoice
Bill to
Jamie Ortiz
140 Orchard Drive
Franklin, TN 37064
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Irrigation design and head layout | 1 project | $150.00 | $150.00 |
| Spray zone installation, lawnTrenching, 1 in PVC laterals, valve and pop-up spray heads | 3 zone | $850.00 | $2,550.00 |
| Drip zone installation, planting bedsPressure regulator, filter, 1/2 in drip line and emitters | 1 zone | $650.00 | $650.00 |
| Pressure vacuum breaker backflow preventer, 1 in | 1 each | $325.00 | $325.00 |
| Smart Wi-Fi controller, 6-station | 1 each | $220.00 | $220.00 |
| Rain sensor | 1 each | $45.00 | $45.00 |
| Irrigation permit and backflow test | 1 each | $120.00 | $120.00 |
| Sod patching over trenches | 120 sq ft | $1.50 | $180.00 |
- Subtotal
- $4,240.00
- Balance due
- $4,240.00
Notes
Thank you for choosing Maple Row Irrigation. Terms: 50% at start, balance on completion.
Payment details
Bank transfer or card. Please quote the invoice number.
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Irrigation Contractor invoice at a glance
| Typical job | Install a four-zone sprinkler system for a front lawn and planting beds, with drip in the beds and a smart controller |
|---|---|
| Main billing unit | zone |
| Usual payment terms | 50% at start, balance on completion |
| Deposit practice | Installations commonly take a deposit to cover pipe, valves and controller; seasonal service visits are paid on completion. |
| Sample lines | 8 lines, $4,240.00 before tax |
| Largest line | Spray zone installation, lawn: $2,550.00 (60%) |
| Trade-specific fields | Contractor license no., Property address, Zones installed, Water meter and supply size, Backflow device serial no., Static water pressure |
Sample irrigation contractor invoice line items
Install a four-zone sprinkler system for a front lawn and planting beds, with drip in the beds and a smart controller: 8 lines adding up to $4,240.00, split into services $3,350.00 (79%), products $590.00 (14%) and materials $180.00 (4%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Irrigation design and head layout | 1 project | $150.00 | $150.00 |
| Spray zone installation, lawn (Trenching, 1 in PVC laterals, valve and pop-up spray heads) | 3 zone | $850.00 | $2,550.00 |
| Drip zone installation, planting beds (Pressure regulator, filter, 1/2 in drip line and emitters) | 1 zone | $650.00 | $650.00 |
| Pressure vacuum breaker backflow preventer, 1 in | 1 each | $325.00 | $325.00 |
| Smart Wi-Fi controller, 6-station | 1 each | $220.00 | $220.00 |
| Rain sensor | 1 each | $45.00 | $45.00 |
| Irrigation permit and backflow test | 1 each | $120.00 | $120.00 |
| Sod patching over trenches | 120 sq ft | $1.50 | $180.00 |
| Subtotal | $4,240.00 | ||
| Total before tax | $4,240.00 |
What an irrigation contractor invoice should include
- Your irrigation business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Jamie Ortiz in the sample)
- A unique invoice number (INV-1029) and the issue date
- Payment terms and a due date: 50% at start, balance on completion
- Contractor license no.: for example LIC-765628
- Property address: for example 140 Orchard Drive
- Zones installed: for example Back garden
- Water meter and supply size: for example See notes
- Line items in zone or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How irrigation contractors bill
Sprinkler installations are priced per zone, while service work such as spring start-ups, winterizing and head repairs is billed per visit plus parts.
Irrigation contractors commonly use "50% at start, balance on completion", so the invoice is payable the day it is issued. Installations commonly take a deposit to cover pipe, valves and controller; seasonal service visits are paid on completion.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Landscaping and Groundskeeping Workers $18.31 (employees, not contractor rates).
Irrigation Contractor invoicing tips
- List each zone with what it waters, such as front lawn spray or side bed drip, so when a zone fails later the customer and your technician know which valve to look at first.
- Record the backflow device's make, size and serial number and the date it was tested, because water utilities that require periodic backflow testing ask for exactly that information.
- Price spring start-up and fall winterization as separate visit lines and note how the lines were drained or blown out, since cracked fittings found in spring get traced back to the winterizing visit.
- Put trench restoration, such as sod, mulch or boring under a sidewalk, on its own line so the customer sees what the lawn repair cost apart from the system itself.
Irrigation Contractor billing disputes to head off
- Weak coverage complaints after installation often come from a supply smaller than assumed; writing the measured static pressure and meter size on the invoice shows the design was based on real numbers.
- Customers may treat the controller schedule as your job long after installation; noting the date the watering schedule was set and explained limits unpaid reprogramming visits.
Work an irrigation contractor can bill for
Core tasks of Landscaping and Groundskeeping Workers (O*NET 37-3011.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Mow or edge lawns, using power mowers or edgers.
- Care for established lawns by mulching, aerating, weeding, grubbing, removing thatch, or trimming or edging around flower beds, walks, or walls.
- Use hand tools, such as shovels, rakes, pruning saws, saws, hedge or brush trimmers, or axes.
- Prune or trim trees, shrubs, or hedges, using shears, pruners, or chain saws.
- Gather and remove litter.
- Mix and spray or spread fertilizers, herbicides, or insecticides onto grass, shrubs, or trees, using hand or automatic sprayers or spreaders.
How to make an irrigation contractor invoice
-
Add both parties
Enter Maple Row Irrigation (your business) and the customer, Jamie Ortiz, then contractor license no..
-
Number and terms
Give it a unique number such as INV-1029 and set the terms to 50% at start, balance on completion.
-
List the work
One line per item: the sample runs from "Irrigation design and head layout" (1 project) to "Sod patching over trenches" (120 sq ft).
-
Check the total
The 8 lines come to $4,240.00; add sales tax only if your state taxes irrigation work.
-
Download and send
Download the PDF or print it, then keep a copy with the irrigation work records.
Frequently asked questions
How do I make an irrigation contractor invoice?
Add your irrigation business details, the customer, contractor license no., property address, zones installed and water meter and supply size, then one line per item with quantity and rate. The template above is pre-filled with 8 lines for install a four-zone sprinkler system for a front lawn and planting beds, with drip in the beds and a smart controller totalling $4,240.00; change the prices and download the PDF.
How do irrigation contractors charge?
Mostly zone. Sprinkler installations are priced per zone, while service work such as spring start-ups, winterizing and head repairs is billed per visit plus parts.
When should an irrigation contractor invoice be paid?
50% at start, balance on completion is the usual arrangement. Installations commonly take a deposit to cover pipe, valves and controller; seasonal service visits are paid on completion. Put the terms and the due date on the invoice so there is no doubt.
How much do irrigation contractors earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Landscaping and Groundskeeping Workers $18.31 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.