Pool Service Quote Template
A pool service business quote commits to one fixed price for a defined scope: here $883.00 for a month of weekly service on a 15,000-gallon chlorine pool plus a filter cartridge clean and a pump motor replacement, built from 7 lines. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for a pool service: a month of weekly service on a 15,000-gallon chlorine pool plus a filter cartridge clean and a pump motor replacement. Example prices: replace them with your own.
From
Granite Pool Service
149 Market Street
Fairview, OR 97024
billing@example.com
(978) 555-0149
Quote
Quote for
Dana Whitfield
14 Elm Street
Madison, WI 53703
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Weekly pool service, 4 visitsSkim, brush, vacuum, empty baskets, test and balance water | 1 month | $160.00 | $160.00 |
| Liquid chlorine, 12.5% | 12 gallon | $6.50 | $78.00 |
| Muriatic acid for pH and alkalinity adjustment | 2 gallon | $12.00 | $24.00 |
| Stabilizer (cyanuric acid) | 4 lb | $9.00 | $36.00 |
| Filter cartridge deep cleanFour cartridges removed, degreased and rinsed | 1 each | $95.00 | $95.00 |
| Pump motor, 1.5 hp, with shaft seal and O-rings | 1 each | $310.00 | $310.00 |
| Pump motor installation and prime | 2 hr | $90.00 | $180.00 |
- Subtotal
- $883.00
- Quote total
- $883.00
Notes
Fixed price for the scope listed. Sign and return to accept.
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Pool Service quote at a glance
| Fixed price | $883.00 before tax |
|---|---|
| Scope | A month of weekly service on a 15,000-gallon chlorine pool plus a filter cartridge clean and a pump motor replacement |
| Valid until | 30 days after the quote date |
| Payment | Monthly service billed in advance, due on receipt; repairs due on completion |
| Lines quoted | 7 |
What the $883.00 pool service quote covers
| Included | Quantity | Price |
|---|---|---|
| Weekly pool service, 4 visits (Skim, brush, vacuum, empty baskets, test and balance water) | 1 month | $160.00 |
| Liquid chlorine, 12.5% | 12 gallon | $78.00 |
| Muriatic acid for pH and alkalinity adjustment | 2 gallon | $24.00 |
| Stabilizer (cyanuric acid) | 4 lb | $36.00 |
| Filter cartridge deep clean (Four cartridges removed, degreased and rinsed) | 1 each | $95.00 |
| Pump motor, 1.5 hp, with shaft seal and O-rings | 1 each | $310.00 |
| Pump motor installation and prime | 2 hr | $180.00 |
| Quoted price | $883.00 |
Quoting pool service at a fixed price
A pool service quote should state the pool size, visits per month, the tasks done each visit, whether chemicals are included and the monthly price.
The quote turns 2 hours of labour into a fixed $180.00; if the job runs over, the pool service business absorbs the extra time, so quote hours you are confident about.
The biggest single commitment is "Pump motor, 1.5 hp, with shaft seal and O-rings" at $310.00 (35% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Products: Liquid chlorine, 12.5%, Muriatic acid for pH and alkalinity adjustment and Stabilizer (cyanuric acid) and 1 more, fixed at $448.00.
- Services: Weekly pool service, 4 visits and Filter cartridge deep clean, fixed at $255.00.
- Labour: Pump motor installation and prime, fixed at $180.00.
- Anything outside "A month of weekly service on a 15,000-gallon chlorine pool plus a filter cartridge clean and a pump motor replacement" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-5607 for:
- The accepted price, $883.00, and the quote number
- Customer name (Dana Whitfield in the sample), signature and date
- When payment is due: Monthly service billed in advance, due on receipt; repairs due on completion
- The last day the price holds (30 days after issue in this sample)
Pool Service pricing tips
- Record the readings from each visit (free chlorine, pH, alkalinity and stabilizer) on the invoice or an attached log, because when algae appears it shows whether the water was balanced when you left.
- Say whether chemicals are included in the monthly rate or billed by use, and list the gallons or pounds added; heavy rain, a heat wave or a pool party can double the chlorine a pool needs.
- Bill openings, closings, green-to-clean recoveries and filter cleans as their own jobs, since a weekly rate is priced for a pool that is already clear.
- Put the pool volume and sanitizer type (chlorine, salt or mineral) at the top, because chemical doses and charges scale with gallons and many owners do not know their pool's size.
Quote or estimate for pool service?
Use an estimate when the scope of pool service is still uncertain and the final bill may differ; use this quote when you can commit to $883.00 for the exact scope above.
Frequently asked questions
How do I write a pool service quote?
List exactly what is included (7 lines for a month of weekly service on a 15,000-gallon chlorine pool plus a filter cartridge clean and a pump motor replacement in the sample), give one fixed price ($883.00), the validity period and payment terms, and add a signature block for acceptance.
Is a pool service quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a pool service quote ask for a deposit?
It depends on the job size; for pool service the usual terms are monthly service billed in advance, due on receipt; repairs due on completion, and a deposit is optional.