Pool Service Invoice Template
A pool service business invoice bills month, lists products, services and labour on separate lines and states the terms (Monthly service billed in advance, due on receipt; repairs due on completion). This template is pre-filled for a month of weekly service on a 15,000-gallon chlorine pool plus a filter cartridge clean and a pump motor replacement: 7 lines totalling $883.00 before tax. Edit it and download the PDF.
Pre-filled for a pool service: a month of weekly service on a 15,000-gallon chlorine pool plus a filter cartridge clean and a pump motor replacement. Example prices: replace them with your own.
From
Granite Pool Service
149 Market Street
Fairview, OR 97024
billing@example.com
(978) 555-0149
Invoice
Bill to
Dana Whitfield
14 Elm Street
Madison, WI 53703
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Weekly pool service, 4 visitsSkim, brush, vacuum, empty baskets, test and balance water | 1 month | $160.00 | $160.00 |
| Liquid chlorine, 12.5% | 12 gallon | $6.50 | $78.00 |
| Muriatic acid for pH and alkalinity adjustment | 2 gallon | $12.00 | $24.00 |
| Stabilizer (cyanuric acid) | 4 lb | $9.00 | $36.00 |
| Filter cartridge deep cleanFour cartridges removed, degreased and rinsed | 1 each | $95.00 | $95.00 |
| Pump motor, 1.5 hp, with shaft seal and O-rings | 1 each | $310.00 | $310.00 |
| Pump motor installation and prime | 2 hr | $90.00 | $180.00 |
- Subtotal
- $883.00
- Balance due
- $883.00
Notes
Thank you for choosing Granite Pool Service. Terms: Monthly service billed in advance, due on receipt; repairs due on completion.
Payment details
Bank transfer or card. Please quote the invoice number.
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Pool Service invoice at a glance
| Typical job | A month of weekly service on a 15,000-gallon chlorine pool plus a filter cartridge clean and a pump motor replacement |
|---|---|
| Main billing unit | month |
| Usual payment terms | Monthly service billed in advance, due on receipt; repairs due on completion |
| Sample lines | 7 lines, $883.00 before tax |
| Largest line | Pump motor, 1.5 hp, with shaft seal and O-rings: $310.00 (35%) |
| Labour hours billed | 2 h, $180.00 |
| Trade-specific fields | Service address, Pool volume (gallons), Sanitizer type, Service day, Water test results, Equipment serviced |
Sample pool service invoice line items
A month of weekly service on a 15,000-gallon chlorine pool plus a filter cartridge clean and a pump motor replacement: 7 lines adding up to $883.00, split into products $448.00 (51%), services $255.00 (29%) and labour $180.00 (20%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Weekly pool service, 4 visits (Skim, brush, vacuum, empty baskets, test and balance water) | 1 month | $160.00 | $160.00 |
| Liquid chlorine, 12.5% | 12 gallon | $6.50 | $78.00 |
| Muriatic acid for pH and alkalinity adjustment | 2 gallon | $12.00 | $24.00 |
| Stabilizer (cyanuric acid) | 4 lb | $9.00 | $36.00 |
| Filter cartridge deep clean (Four cartridges removed, degreased and rinsed) | 1 each | $95.00 | $95.00 |
| Pump motor, 1.5 hp, with shaft seal and O-rings | 1 each | $310.00 | $310.00 |
| Pump motor installation and prime | 2 hr | $90.00 | $180.00 |
| Subtotal | $883.00 | ||
| Total before tax | $883.00 |
What a pool service invoice should include
- Your pool service business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Dana Whitfield in the sample)
- A unique invoice number (INV-7443) and the issue date
- Payment terms and a due date: Monthly service billed in advance, due on receipt; repairs due on completion
- Service address: for example 14 Elm Street
- Pool volume (gallons): for example See notes
- Sanitizer type: for example See notes
- Service day: for example 22 November 2026
- Line items in month or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How pool service businesses bill
Weekly route service is usually billed as a flat monthly rate, with chemicals either included or billed by use, and repairs, openings and closings priced separately.
Pool service businesses commonly use "Monthly service billed in advance, due on receipt; repairs due on completion", so the invoice is payable the day it is issued.
Pool Service invoicing tips
- Record the readings from each visit (free chlorine, pH, alkalinity and stabilizer) on the invoice or an attached log, because when algae appears it shows whether the water was balanced when you left.
- Say whether chemicals are included in the monthly rate or billed by use, and list the gallons or pounds added; heavy rain, a heat wave or a pool party can double the chlorine a pool needs.
- Bill openings, closings, green-to-clean recoveries and filter cleans as their own jobs, since a weekly rate is priced for a pool that is already clear.
- Put the pool volume and sanitizer type (chlorine, salt or mineral) at the top, because chemical doses and charges scale with gallons and many owners do not know their pool's size.
Pool Service billing disputes to head off
- Repair parts that appear on the bill without warning cause friction; noting when and how the owner approved the repair, by text or phone, prevents it.
- Weekly visits skipped for storms or a locked gate still get billed at the flat rate; marking which visits were completed shows whether a credit is owed.
How to make a pool service invoice
-
Add both parties
Enter Granite Pool Service (your business) and the customer, Dana Whitfield, then service address.
-
Number and terms
Give it a unique number such as INV-7443 and set the terms to Monthly service billed in advance, due on receipt; repairs due on completion.
-
List the work
One line per item: the sample runs from "Weekly pool service, 4 visits" (1 month) to "Pump motor installation and prime" (2 hr).
-
Check the total
The 7 lines come to $883.00; add sales tax only if your state taxes pool service.
-
Download and send
Download the PDF or print it, then keep a copy with the pool service records.
Frequently asked questions
How do I make a pool service invoice?
Add your pool service business details, the customer, service address, pool volume (gallons), sanitizer type and service day, then one line per item with quantity and rate. The template above is pre-filled with 7 lines for a month of weekly service on a 15,000-gallon chlorine pool plus a filter cartridge clean and a pump motor replacement totalling $883.00; change the prices and download the PDF.
How do pool service businesses charge?
Mostly month. Weekly route service is usually billed as a flat monthly rate, with chemicals either included or billed by use, and repairs, openings and closings priced separately.
When should a pool service invoice be paid?
Monthly service billed in advance, due on receipt; repairs due on completion is the usual arrangement. Put the terms and the due date on the invoice so there is no doubt.