Packing Slip Template
A packing slip is a list placed inside or on a package that shows what the box should contain, item by item and in what quantity, so the recipient and the warehouse can check the contents. The template below is pre-filled with a sample from Maple Row Candle Co. to Alex Morgan: 4 lines, $110.00. Edit it and download the PDF.
Pre-filled packing slip sample ($110.00). Example prices: replace them with your own.
Buyer
Maple Row Candle Co.
12 Market Street
Springfield, IL 62704
billing@example.com
Packing Slip
Vendor
Alex Morgan
40 Station Road
Fairview, OR 97024
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Soy candle, cedar and smoke, 8 ozSKU MR-CS8 | 2 each | $22.00 | $44.00 |
| Soy candle, fig and black tea, 8 ozSKU MR-FB8 | 1 each | $22.00 | $22.00 |
| Reed diffuser, 100 mlSKU MR-RD100 | 1 each | $30.00 | $30.00 |
| Wick trimmerSKU MR-WT, back-ordered, ships separately | 1 each | $14.00 | $14.00 |
- Subtotal
- $110.00
- Order total
- $110.00
Notes
Box 1 of 1. The wick trimmer is back-ordered and ships separately. To return an item within 30 days, put this slip in the parcel.
Made with Billwise - invoice-pdf-maker-app.web.app
Preview of the PDF. Everything stays in your browser: nothing is uploaded.
What is a packing slip?
A packing slip is a list placed inside or on a package that shows what the box should contain, item by item and in what quantity, so the recipient and the warehouse can check the contents.
The tool prints it with the heading "Packing Slip" and behaves as a purchase order.
Sample packing slip: Maple Row Candle Co. to Alex Morgan
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Soy candle, cedar and smoke, 8 oz (SKU MR-CS8) | 2 each | $22.00 | $44.00 |
| Soy candle, fig and black tea, 8 oz (SKU MR-FB8) | 1 each | $22.00 | $22.00 |
| Reed diffuser, 100 ml (SKU MR-RD100) | 1 each | $30.00 | $30.00 |
| Wick trimmer (SKU MR-WT, back-ordered, ships separately) | 1 each | $14.00 | $14.00 |
| Total | $110.00 |
When to use a packing slip
- You ship online orders and want the customer to check the contents at a glance.
- Your warehouse picks and packs orders and needs a contents list per box.
- An order ships in several boxes and each one needs its own list.
- The order is a gift and the recipient should see the items but not the receipt.
What a packing slip must include
- The heading 'Packing Slip'
- Order number and order date
- Ship-to name and address
- Seller name and return address
- Item name and SKU
- Quantity ordered and quantity shipped
- Box number, for example 1 of 2
- Items back-ordered or shipped separately
- Return instructions
Packing Slip vs similar documents
-
vs delivery note
A delivery note is signed by the receiver as proof of delivery; a packing slip just lists the box contents and is rarely signed.
-
vs sales receipt
The sales receipt proves payment and shows prices; the packing slip often leaves prices out.
-
vs commercial invoice
On an international parcel the commercial invoice goes on the outside for customs; the packing slip goes inside for the recipient.
How to make a packing slip
-
Open the pre-filled sample
The tool above starts as "Packing Slip" from Maple Row Candle Co. to Alex Morgan.
-
Replace the parties
Enter your business and your customer, plus order number and box.
-
Edit the lines
Change the 4 sample lines ($110.00 in total) to your own items and prices.
-
Check the required fields
Make sure all 9 fields listed above are filled, then download the PDF.
Trades that use a packing slip
Frequently asked questions
Should a packing slip show prices?
It is up to you. Many shops leave prices off so the same slip works for gift orders; the buyer already has the order confirmation or receipt with the prices.
Is a packing slip required for shipping?
Carriers do not usually require one for domestic parcels, but it lets the customer check the order on arrival and makes returns easier to process.
What is the difference between a packing slip and a packing list?
The names are often used for the same thing. In freight and export shipping, 'packing list' usually means a more detailed document with the weight, dimensions and marks of each carton.