Barber Invoice Template
A barber invoice bills service, lists services, products and fees on separate lines and states the terms (Paid at the chair). This template is pre-filled for a father and son visit: a skin fade with beard trim and hot towel for the father and a kids' cut for the son: 8 lines totalling $163.00 before tax. Edit it and download the PDF.
Pre-filled for a barber: a father and son visit: a skin fade with beard trim and hot towel for the father and a kids' cut for the son. Example prices: replace them with your own.
From
Harbor Barbershop
579 Market Street
Fairview, OR 97024
billing@example.com
(503) 555-0179
Invoice
Bill to
Taylor Brooks
9 Willow Court
Springfield, IL 62704
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Skin fade haircut | 1 service | $40.00 | $40.00 |
| Beard trim and razor line-up | 1 service | $20.00 | $20.00 |
| Hot towel and face massage add-on | 1 each | $10.00 | $10.00 |
| Kids' cut, under 12 | 1 service | $25.00 | $25.00 |
| Eyebrow cleanup | 1 each | $8.00 | $8.00 |
| Beard oil, 1 oz | 1 each | $18.00 | $18.00 |
| Matte styling clay, 3 oz | 1 each | $22.00 | $22.00 |
| Tip | 1 each | $20.00 | $20.00 |
- Subtotal
- $163.00
- Balance due
- $163.00
Notes
Thank you for choosing Harbor Barbershop. Terms: Paid at the chair.
Payment details
Bank transfer or card. Please quote the invoice number.
Made with Billwise - invoice-pdf-maker-app.web.app
Preview of the PDF. Everything stays in your browser: nothing is uploaded.
Barber invoice at a glance
| Typical job | A father and son visit: a skin fade with beard trim and hot towel for the father and a kids' cut for the son |
|---|---|
| Main billing unit | service |
| Usual payment terms | Paid at the chair |
| Deposit practice | Not usual for walk-ins; shops that take online bookings sometimes keep a card on file to cover no-shows. |
| Sample lines | 8 lines, $163.00 before tax |
| Largest line | Skin fade haircut: $40.00 (25%) |
| Trade-specific fields | Barber license no., Barber name or chair no., Appointment time, Membership no. (if any) |
Sample barber invoice line items
A father and son visit: a skin fade with beard trim and hot towel for the father and a kids' cut for the son: 8 lines adding up to $163.00, split into services $103.00 (63%), products $40.00 (25%) and fees $20.00 (12%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Skin fade haircut | 1 service | $40.00 | $40.00 |
| Beard trim and razor line-up | 1 service | $20.00 | $20.00 |
| Hot towel and face massage add-on | 1 each | $10.00 | $10.00 |
| Kids' cut, under 12 | 1 service | $25.00 | $25.00 |
| Eyebrow cleanup | 1 each | $8.00 | $8.00 |
| Beard oil, 1 oz | 1 each | $18.00 | $18.00 |
| Matte styling clay, 3 oz | 1 each | $22.00 | $22.00 |
| Tip | 1 each | $20.00 | $20.00 |
| Subtotal | $163.00 | ||
| Total before tax | $163.00 |
What a barber invoice should include
- Your barbershop name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Taylor Brooks in the sample)
- A unique invoice number (INV-2129) and the issue date
- Payment terms and a due date: Paid at the chair
- Barber license no.: for example LIC-577201
- Barber name or chair no.: for example See notes
- Appointment time: for example 4 November 2026
- Membership no. (if any): for example See notes
- Line items in service or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How barbers bill
Charges a flat price per cut or shave, with beard work, hot towels and line-ups listed as add-ons and memberships billed monthly.
Barbers commonly use "Paid at the chair". Not usual for walk-ins; shops that take online bookings sometimes keep a card on file to cover no-shows.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Barbers $18.73 (employees, not contractor rates).
Barber invoicing tips
- Name the cut on the ticket (skin fade, taper, scissor cut) instead of just 'haircut', because fades and detail work cost more and customers expect to see what justified the price.
- If you sell a monthly membership with a set number of cuts, invoice the membership monthly and issue a zero-priced receipt for each visit, so members can see visits used against what they pay.
- Price house calls and event bookings such as weddings with a travel line and a minimum number of cuts, because one cut at a venue costs you the same travel time as ten.
- Print kids' and senior prices as their own menu items with the age rule, rather than as a discount off the adult cut, so a busy front desk applies them the same way every time.
Barber billing disputes to head off
- Walk-ins who change the order mid-cut (adding a beard, switching to a fade) dispute the total at the register; calling out each add-on price before you start and itemizing it on the receipt keeps it transparent.
- Members who cancel often claim they never used their cuts; a dated visit log on the monthly membership invoice settles it.
Work a barber can bill for
Core tasks of Barbers (O*NET 39-5011.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Clean and sterilize scissors, combs, clippers, and other instruments.
- Cut and trim hair according to clients' instructions or current hairstyles, using clippers, combs, hand-held blow driers, and scissors.
- Drape and pin protective cloths around customers' shoulders.
- Question patrons regarding desired services and haircut styles.
- Clean work stations and sweep floors.
- Record services provided on cashiers' tickets or receive payment from customers.
How to make a barber invoice
-
Add both parties
Enter Harbor Barbershop (your business) and the customer, Taylor Brooks, then barber license no..
-
Number and terms
Give it a unique number such as INV-2129 and set the terms to Paid at the chair.
-
List the work
One line per item: the sample runs from "Skin fade haircut" (1 service) to "Tip" (1 each).
-
Check the total
The 8 lines come to $163.00; add sales tax only if your state taxes barbering.
-
Download and send
Download the PDF or print it, then keep a copy with the barbering records.
Frequently asked questions
How do I make a barber invoice?
Add your barbershop details, the customer, barber license no., barber name or chair no., appointment time and membership no. (if any), then one line per item with quantity and rate. The template above is pre-filled with 8 lines for a father and son visit: a skin fade with beard trim and hot towel for the father and a kids' cut for the son totalling $163.00; change the prices and download the PDF.
How do barbers charge?
Mostly service. Charges a flat price per cut or shave, with beard work, hot towels and line-ups listed as add-ons and memberships billed monthly.
When should a barber invoice be paid?
Paid at the chair is the usual arrangement. Not usual for walk-ins; shops that take online bookings sometimes keep a card on file to cover no-shows. Put the terms and the due date on the invoice so there is no doubt.
How much do barbers earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Barbers $18.73 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.