Sales Receipt Template
A sales receipt is the record a seller hands over at the moment of a sale that is paid on the spot, listing the items bought, their prices, any tax and the payment method. The template below is pre-filled with a sample from Bluebird Bike Shop to Chris Novak: 4 lines, $125.99. Edit it and download the PDF.
Pre-filled sales receipt sample ($125.99). Example prices: replace them with your own.
From
Bluebird Bike Shop
12 Market Street
Springfield, IL 62704
billing@example.com
Sales Receipt
Received from
Chris Novak
40 Station Road
Fairview, OR 97024
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Commuter helmet, size M | 1 each | $64.00 | $64.00 |
| Rear LED light, USB rechargeable | 1 each | $29.99 | $29.99 |
| Inner tube 700 x 28c | 2 each | $8.50 | $17.00 |
| Brake adjustment while you wait | 1 job | $15.00 | $15.00 |
- Subtotal
- $125.99
- Total paid
- $125.99
Notes
Paid by card ending 4417. Unused items can be returned within 30 days with this receipt.
Paid
Made with Billwise - invoice-pdf-maker-app.web.app
Preview of the PDF. Everything stays in your browser: nothing is uploaded.
What is a sales receipt?
A sales receipt is the record a seller hands over at the moment of a sale that is paid on the spot, listing the items bought, their prices, any tax and the payment method.
The tool prints it with the heading "Sales Receipt" and behaves as a receipt, marked as paid.
Sample sales receipt: Bluebird Bike Shop to Chris Novak
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Commuter helmet, size M | 1 each | $64.00 | $64.00 |
| Rear LED light, USB rechargeable | 1 each | $29.99 | $29.99 |
| Inner tube 700 x 28c | 2 each | $8.50 | $17.00 |
| Brake adjustment while you wait | 1 job | $15.00 | $15.00 |
| Total paid | $125.99 |
When to use a sales receipt
- A customer buys and pays at the same time, in a shop, at a market stall or online.
- You sell products at an event and need a record of each sale for your books.
- A customer wants proof of purchase for a return, an exchange or a warranty claim.
- An employee needs a receipt to reclaim a purchase as a business expense.
What a sales receipt must include
- Business name, address and contact details
- Receipt number
- Date and time of the sale
- Each item with its quantity and price
- Discounts applied
- Sales tax, VAT or GST shown separately where it applies
- Total paid and the payment method
- Return or exchange policy
Sales Receipt vs similar documents
-
vs tax invoice
A tax invoice is often issued for a sale paid later and carries the buyer's details; a sales receipt is for an immediate sale and usually does not name the buyer.
-
vs payment receipt
A payment receipt confirms a payment against an earlier invoice; a sales receipt is the bill and the proof of payment in one.
-
vs packing slip
A packing slip travels with an order to show what is in the box; the sales receipt proves that it was paid for.
How to make a sales receipt
-
Open the pre-filled sample
The tool above starts as "Sales Receipt" from Bluebird Bike Shop to Chris Novak.
-
Replace the parties
Enter your business and your customer, plus payment method and time of sale.
-
Edit the lines
Change the 4 sample lines ($125.99 in total) to your own items and prices.
-
Check the required fields
Make sure all 8 fields listed above are filled, then download the PDF.
Trades that use a sales receipt
Frequently asked questions
What is the difference between a sales receipt and an invoice?
An invoice asks for a payment that is due later; a sales receipt is issued when the customer has already paid. When a customer pays on the spot, a sales receipt is usually all they need.
Do I need to show sales tax on a sales receipt?
If you charge sales tax, VAT or GST, show it so the customer and your records see the tax collected. A business buyer in a VAT or GST country may also need a full or simplified tax invoice to reclaim it.
How long should a sales receipt be kept?
Customers keep it at least as long as the return period or warranty lasts. Businesses keep their copies for as long as their tax authority's retention rules require.