DJ Quote Template
A DJ quote commits to one fixed price for a defined scope: here $2,235.00 for five-hour wedding reception with ceremony sound, uplighting and MC duties, built from 8 lines. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for a DJ: five-hour wedding reception with ceremony sound, uplighting and mc duties. Example prices: replace them with your own.
From
Fox Hollow Mobile DJ
735 Market Street
Georgetown, TX 78626
billing@example.com
(503) 555-0135
Quote
Quote for
Avery Lindqvist
140 Orchard Drive
Madison, WI 53703
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| DJ and MC, 5-hour receptionAnnouncements, music planning call | 1 package | $1,200.00 | $1,200.00 |
| Ceremony sound systemWireless mics for officiant and vows | 1 event | $250.00 | $250.00 |
| Uplighting, 12 wireless fixtures | 1 event | $300.00 | $300.00 |
| Dance floor lighting effects | 1 event | $150.00 | $150.00 |
| Additional hour of play | 1 hr | $175.00 | $175.00 |
| Custom edit of first-dance song | 1 each | $50.00 | $50.00 |
| Stair carry fee, third-floor ballroom | 1 each | $75.00 | $75.00 |
| Travel beyond 40 miles | 50 mile | $0.70 | $35.00 |
- Subtotal
- $2,235.00
- Quote total
- $2,235.00
Notes
Fixed price for the scope listed. A booking deposit, often a quarter to a half of the package, holds the date and is usually non-refundable. Sign and return to accept.
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DJ quote at a glance
| Fixed price | $2,235.00 before tax |
|---|---|
| Scope | Five-hour wedding reception with ceremony sound, uplighting and MC duties |
| Valid until | 30 days after the quote date |
| Payment | Deposit at booking, balance 14 days before the event |
| Lines quoted | 8 |
What the $2,235.00 DJ quote covers
| Included | Quantity | Price |
|---|---|---|
| DJ and MC, 5-hour reception (Announcements, music planning call) | 1 package | $1,200.00 |
| Ceremony sound system (Wireless mics for officiant and vows) | 1 event | $250.00 |
| Uplighting, 12 wireless fixtures | 1 event | $300.00 |
| Dance floor lighting effects | 1 event | $150.00 |
| Additional hour of play | 1 hr | $175.00 |
| Custom edit of first-dance song | 1 each | $50.00 |
| Stair carry fee, third-floor ballroom | 1 each | $75.00 |
| Travel beyond 40 miles | 50 mile | $35.00 |
| Quoted price | $2,235.00 |
Quoting DJ services at a fixed price
A DJ quote should state the hours of play, setup time, included equipment, MC duties, the overtime rate and the deposit that holds the date.
The biggest single commitment is "DJ and MC, 5-hour reception" at $1,200.00 (54% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Services: DJ and MC, 5-hour reception, Additional hour of play and Custom edit of first-dance song, fixed at $1,425.00.
- Equipment: Ceremony sound system, Uplighting, 12 wireless fixtures and Dance floor lighting effects, fixed at $700.00.
- Fees: Stair carry fee, third-floor ballroom, fixed at $75.00.
- Travel: Travel beyond 40 miles, fixed at $35.00.
- Anything outside "Five-hour wedding reception with ceremony sound, uplighting and MC duties" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-7357 for:
- The accepted price, $2,235.00, and the quote number
- Customer name (Avery Lindqvist in the sample), signature and date
- When payment is due: Deposit at booking, balance 14 days before the event
- The last day the price holds (30 days after issue in this sample)
DJ pricing tips
- Show the setup time as well as the playing hours, because a DJ who loads in two hours early to run ceremony sound is working far longer than the dance-floor hours suggest.
- Print the price of an extra hour on the original invoice; extending the party at a quarter to eleven goes more smoothly when the couple already knows the cost.
- List uplighting, ceremony microphones and extra speakers as separate equipment lines, so couples comparing packages see exactly which gear they are paying for.
- If a venue demands a certificate of liability insurance or a sound limiter, note that you complied and bill any certificate fee you charge as its own line.
Quote or estimate for DJ services?
DJs rarely need a separate estimate: the scope is usually clear enough to commit to a price such as $2,235.00 up front.
Frequently asked questions
How do I write a DJ quote?
List exactly what is included (8 lines for five-hour wedding reception with ceremony sound, uplighting and mc duties in the sample), give one fixed price ($2,235.00), the validity period and payment terms, and add a signature block for acceptance.
Is a DJ quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a DJ quote ask for a deposit?
A booking deposit, often a quarter to a half of the package, holds the date and is usually non-refundable.