Videographer Quote Template
A videographer quote commits to one fixed price for a defined scope: here $4,222.00 for two-minute brand video for a small company: one shoot day with interviews, then edit and social cutdowns, built from 8 lines with a 50% deposit on acceptance. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for a videographer: two-minute brand video for a small company: one shoot day with interviews, then edit and social cutdowns. Example prices: replace them with your own.
From
Maple Row Video Production
731 Market Street
Fairview, OR 97024
billing@example.com
(503) 555-0131
Quote
Quote for
Jamie Ortiz
9 Willow Court
Springfield, IL 62704
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Pre-production and shot listScript outline, location scout call | 4 hr | $85.00 | $340.00 |
| Shoot day, director and camera operatorUp to 10 hours on location | 1 day | $1,200.00 | $1,200.00 |
| Camera assistant and sound recordist | 1 day | $450.00 | $450.00 |
| Lighting and audio kit rentalLED panels, wireless lavaliers, boom | 1 day | $250.00 | $250.00 |
| Editing and color grading2-minute final cut, two revision rounds | 16 hr | $95.00 | $1,520.00 |
| Licensed music track, commercial use | 1 track | $120.00 | $120.00 |
| Vertical social cutdowns with captions30 seconds each | 2 each | $150.00 | $300.00 |
| Mileage to location | 60 mile | $0.70 | $42.00 |
- Subtotal
- $4,222.00
- Quote total
- $4,222.00
Notes
Fixed price for the scope listed. Half the project fee is usually paid at booking to cover crew and rentals. Sign and return to accept.
Made with Billwise - invoice-pdf-maker-app.web.app
Preview of the PDF. Everything stays in your browser: nothing is uploaded.
Videographer quote at a glance
| Fixed price | $4,222.00 before tax |
|---|---|
| Scope | Two-minute brand video for a small company: one shoot day with interviews, then edit and social cutdowns |
| Valid until | 30 days after the quote date |
| Due on acceptance | $2,111.00 (50%) |
| Due on completion | $2,111.00 |
| Lines quoted | 8 |
What the $4,222.00 videographer quote covers
| Included | Quantity | Price |
|---|---|---|
| Pre-production and shot list (Script outline, location scout call) | 4 hr | $340.00 |
| Shoot day, director and camera operator (Up to 10 hours on location) | 1 day | $1,200.00 |
| Camera assistant and sound recordist | 1 day | $450.00 |
| Lighting and audio kit rental (LED panels, wireless lavaliers, boom) | 1 day | $250.00 |
| Editing and color grading (2-minute final cut, two revision rounds) | 16 hr | $1,520.00 |
| Licensed music track, commercial use | 1 track | $120.00 |
| Vertical social cutdowns with captions (30 seconds each) | 2 each | $300.00 |
| Mileage to location | 60 mile | $42.00 |
| Quoted price | $4,222.00 |
Quoting video production at a fixed price
A video quote should break out pre-production, shoot days, crew, editing hours and revision rounds, and name the final lengths and formats delivered.
The quote turns 20 hours of labour into a fixed $3,510.00; if the job runs over, the video production business absorbs the extra time, so quote hours you are confident about.
The biggest single commitment is "Editing and color grading" at $1,520.00 (36% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Labour: Pre-production and shot list, Shoot day, director and camera operator and Camera assistant and sound recordist and 1 more, fixed at $3,510.00.
- Services: Vertical social cutdowns with captions, fixed at $300.00.
- Equipment: Lighting and audio kit rental, fixed at $250.00.
- Fees: Licensed music track, commercial use, fixed at $120.00.
- Travel: Mileage to location, fixed at $42.00.
- Anything outside "Two-minute brand video for a small company: one shoot day with interviews, then edit and social cutdowns" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-8001 for:
- The accepted price, $4,222.00, and the quote number
- Customer name (Jamie Ortiz in the sample), signature and date
- The deposit due on signing, $2,111.00, and how to pay it
- The last day the price holds (30 days after issue in this sample)
Videographer pricing tips
- Keep shoot days and editing hours on separate lines; the client watched the shoot but never saw the sixteen hours in the edit, and that line explains where most of the budget went.
- Spell out the included revision rounds and bill each extra round as its own line, since a request like trying a different song can quietly add a full day of work.
- When a shoot runs past ten hours, bill crew overtime at time and a half and say so on the invoice; crew expect to be paid for it and the client agreed when booking.
- Pass music licences, location fees and rented gear through as distinct lines, ideally with receipts, so the client sees which costs belong to third parties.
Quote or estimate for video production?
Videographers rarely need a separate estimate: the scope is usually clear enough to commit to a price such as $4,222.00 up front.
Frequently asked questions
How do I write a videographer quote?
List exactly what is included (8 lines for two-minute brand video for a small company: one shoot day with interviews, then edit and social cutdowns in the sample), give one fixed price ($4,222.00), the validity period and payment terms, and add a signature block for acceptance.
Is a videographer quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a videographer quote ask for a deposit?
Half the project fee is usually paid at booking to cover crew and rentals.