DJ Invoice Template
A DJ invoice bills event, lists services, equipment and fees on separate lines and states the terms (Deposit at booking, balance 14 days before the event). This template is pre-filled for five-hour wedding reception with ceremony sound, uplighting and MC duties: 8 lines totalling $2,235.00 before tax. Edit it and download the PDF.
Pre-filled for a DJ: five-hour wedding reception with ceremony sound, uplighting and mc duties. Example prices: replace them with your own.
From
Fox Hollow Mobile DJ
735 Market Street
Georgetown, TX 78626
billing@example.com
(503) 555-0135
Invoice
Bill to
Avery Lindqvist
140 Orchard Drive
Madison, WI 53703
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| DJ and MC, 5-hour receptionAnnouncements, music planning call | 1 package | $1,200.00 | $1,200.00 |
| Ceremony sound systemWireless mics for officiant and vows | 1 event | $250.00 | $250.00 |
| Uplighting, 12 wireless fixtures | 1 event | $300.00 | $300.00 |
| Dance floor lighting effects | 1 event | $150.00 | $150.00 |
| Additional hour of play | 1 hr | $175.00 | $175.00 |
| Custom edit of first-dance song | 1 each | $50.00 | $50.00 |
| Stair carry fee, third-floor ballroom | 1 each | $75.00 | $75.00 |
| Travel beyond 40 miles | 50 mile | $0.70 | $35.00 |
- Subtotal
- $2,235.00
- Balance due
- $2,235.00
Notes
Thank you for choosing Fox Hollow Mobile DJ. Terms: Deposit at booking, balance 14 days before the event.
Payment details
Bank transfer or card. Please quote the invoice number.
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DJ invoice at a glance
| Typical job | Five-hour wedding reception with ceremony sound, uplighting and MC duties |
|---|---|
| Main billing unit | event |
| Usual payment terms | Deposit at booking, balance 14 days before the event |
| Deposit practice | A booking deposit, often a quarter to a half of the package, holds the date and is usually non-refundable. |
| Sample lines | 8 lines, $2,235.00 before tax |
| Largest line | DJ and MC, 5-hour reception: $1,200.00 (54%) |
| Trade-specific fields | Event date, Venue, Start and end times, Planner or coordinator |
Sample DJ invoice line items
Five-hour wedding reception with ceremony sound, uplighting and MC duties: 8 lines adding up to $2,235.00, split into services $1,425.00 (64%), equipment $700.00 (31%) and fees $75.00 (3%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| DJ and MC, 5-hour reception (Announcements, music planning call) | 1 package | $1,200.00 | $1,200.00 |
| Ceremony sound system (Wireless mics for officiant and vows) | 1 event | $250.00 | $250.00 |
| Uplighting, 12 wireless fixtures | 1 event | $300.00 | $300.00 |
| Dance floor lighting effects | 1 event | $150.00 | $150.00 |
| Additional hour of play | 1 hr | $175.00 | $175.00 |
| Custom edit of first-dance song | 1 each | $50.00 | $50.00 |
| Stair carry fee, third-floor ballroom | 1 each | $75.00 | $75.00 |
| Travel beyond 40 miles | 50 mile | $0.70 | $35.00 |
| Subtotal | $2,235.00 | ||
| Total before tax | $2,235.00 |
What a DJ invoice should include
- Your mobile DJ business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Avery Lindqvist in the sample)
- A unique invoice number (INV-8077) and the issue date
- Payment terms and a due date: Deposit at booking, balance 14 days before the event
- Event date: for example 23 November 2026
- Venue: for example 140 Orchard Drive
- Start and end times: for example 7 November 2026
- Planner or coordinator: for example See notes
- Line items in event or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How DJs bill
Mobile DJs quote an event package by hours of play, then add lighting, ceremony sound, extra hours and travel.
DJs commonly use "Deposit at booking, balance 14 days before the event", so payment is due 14 days after the invoice date. A booking deposit, often a quarter to a half of the package, holds the date and is usually non-refundable.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Disc Jockeys, Except Radio $20.59 (employees, not contractor rates).
DJ invoicing tips
- Show the setup time as well as the playing hours, because a DJ who loads in two hours early to run ceremony sound is working far longer than the dance-floor hours suggest.
- Print the price of an extra hour on the original invoice; extending the party at a quarter to eleven goes more smoothly when the couple already knows the cost.
- List uplighting, ceremony microphones and extra speakers as separate equipment lines, so couples comparing packages see exactly which gear they are paying for.
- If a venue demands a certificate of liability insurance or a sound limiter, note that you complied and bill any certificate fee you charge as its own line.
DJ billing disputes to head off
- Song request disputes are common after the event; a note that the do-not-play list was received and followed protects your final payment.
- Couples who extend the night on the spot sometimes forget to pay, so record the extra hour and collect it that night or on a dated final invoice.
Work a DJ can bill for
Core tasks of Disc Jockeys, Except Radio (O*NET 27-2091.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Accept music requests from event guests.
- Adhere to schedules to keep events running on time.
- Advertise services using media such as internet advertising and brochures.
- Assemble audio and video equipment.
- Collect payments from customers.
- Communicate with clients or venue owners to determine event information, such as music preferences, scheduling, and anticipated attendance.
How to make a DJ invoice
-
Add both parties
Enter Fox Hollow Mobile DJ (your business) and the customer, Avery Lindqvist, then event date.
-
Number and terms
Give it a unique number such as INV-8077 and set the terms to Deposit at booking, balance 14 days before the event.
-
List the work
One line per item: the sample runs from "DJ and MC, 5-hour reception" (1 package) to "Travel beyond 40 miles" (50 mile).
-
Check the total
The 8 lines come to $2,235.00; add sales tax only if your state taxes DJ services.
-
Download and send
Download the PDF or print it, then keep a copy with the DJ services records.
Frequently asked questions
How do I make a DJ invoice?
Add your mobile DJ business details, the customer, event date, venue, start and end times and planner or coordinator, then one line per item with quantity and rate. The template above is pre-filled with 8 lines for five-hour wedding reception with ceremony sound, uplighting and MC duties totalling $2,235.00; change the prices and download the PDF.
How do DJs charge?
Mostly event. Mobile DJs quote an event package by hours of play, then add lighting, ceremony sound, extra hours and travel.
When should a DJ invoice be paid?
Deposit at booking, balance 14 days before the event is the usual arrangement. A booking deposit, often a quarter to a half of the package, holds the date and is usually non-refundable. Put the terms and the due date on the invoice so there is no doubt.
How much do DJs earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Disc Jockeys, Except Radio $20.59 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.