Content Writer Invoice Template
A content writer invoice bills article, lists services, labour and fees on separate lines and states the terms (Net 30). This template is pre-filled for four 1,500-word blog articles for a home services company, formatted and uploaded: 7 lines totalling $1,645.00 before tax. Edit it and download the PDF.
Pre-filled for a content writer: four 1,500-word blog articles for a home services company, formatted and uploaded. Example prices: replace them with your own.
From
Oak Lane Content Writing
214 Market Street
Springfield, IL 62704
billing@example.com
(615) 555-0114
Invoice
Bill to
Alex Morgan
63 Linden Place
Fairview, OR 97024
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Keyword and topic researchFour topics with search intent notes | 2 hr | $60.00 | $120.00 |
| Blog article, 1,500 wordsOutline, draft, one revision, internal links | 4 article | $300.00 | $1,200.00 |
| Expert interview for original quotes | 1 interview | $50.00 | $50.00 |
| Royalty-free image sourcing with alt text | 4 article | $15.00 | $60.00 |
| Formatting and upload to client's siteHeadings, meta fields, categories | 4 article | $25.00 | $100.00 |
| Meta title and description | 4 article | $10.00 | $40.00 |
| Rush delivery on one article48-hour turnaround | 1 each | $75.00 | $75.00 |
- Subtotal
- $1,645.00
- Balance due
- $1,645.00
Notes
Thank you for choosing Oak Lane Content Writing. Terms: Net 30.
Payment details
Bank transfer or card. Please quote the invoice number.
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Content Writer invoice at a glance
| Typical job | Four 1,500-word blog articles for a home services company, formatted and uploaded |
|---|---|
| Main billing unit | article |
| Usual payment terms | Net 30 |
| Sample lines | 7 lines, $1,645.00 before tax |
| Largest line | Blog article, 1,500 words: $1,200.00 (73%) |
| Labour hours billed | 2 h, $170.00 |
| Trade-specific fields | Content calendar month, PO number, Byline or ghostwritten |
Sample content writer invoice line items
Four 1,500-word blog articles for a home services company, formatted and uploaded: 7 lines adding up to $1,645.00, split into services $1,400.00 (85%), labour $170.00 (10%) and fees $75.00 (5%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Keyword and topic research (Four topics with search intent notes) | 2 hr | $60.00 | $120.00 |
| Blog article, 1,500 words (Outline, draft, one revision, internal links) | 4 article | $300.00 | $1,200.00 |
| Expert interview for original quotes | 1 interview | $50.00 | $50.00 |
| Royalty-free image sourcing with alt text | 4 article | $15.00 | $60.00 |
| Formatting and upload to client's site (Headings, meta fields, categories) | 4 article | $25.00 | $100.00 |
| Meta title and description | 4 article | $10.00 | $40.00 |
| Rush delivery on one article (48-hour turnaround) | 1 each | $75.00 | $75.00 |
| Subtotal | $1,645.00 | ||
| Total before tax | $1,645.00 |
What a content writer invoice should include
- Your content writing business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Alex Morgan in the sample)
- A unique invoice number (INV-6412) and the issue date
- Payment terms and a due date: Net 30
- Content calendar month: for example 7 November 2026
- PO number: for example PO-5356
- Byline or ghostwritten: for example See notes
- Line items in article or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How content writers bill
Content writers usually price per article or per word for blog and web content, with keyword research, images and uploading charged as extras.
Content writers commonly use "Net 30", so payment is due 30 days after the invoice date.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Writers and Authors $34.75 (employees, not contractor rates). The sample's $60.00 per hour for "Keyword and topic research" is 1.7 times that employee figure; a business rate also has to cover insurance, tools, travel, unbilled admin time and profit.
Content Writer invoicing tips
- Put each article's working title and final word count on its own line; content managers approve and pay per piece and need to match every line to something published.
- If you charge per word, say whether the count is the assigned target or the delivered length, so running 400 words over a 1,500-word brief does not quietly raise the bill.
- Bill uploading, formatting and image sourcing apart from writing, since they take real time per post and many clients prefer to do them in-house to save money.
- Mark whether each piece is ghostwritten or carries your byline; bylined work is often priced lower in exchange for credit and a portfolio link.
Content Writer billing disputes to head off
- Articles shelved after delivery because the client's plans changed often go unpaid; terms stating that accepted drafts are billable whether or not they are published settle it.
- Some clients question whether a draft is original; listing the interviews and sources used on the invoice notes supports the work you did.
Work a content writer can bill for
Core tasks of Writers and Authors (O*NET 27-3043.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Discuss with the client the product, advertising themes and methods, and any changes that should be made in advertising copy.
- Present drafts and ideas to clients.
- Vary language and tone of messages based on product and medium.
- Develop advertising campaigns for a wide range of clients, working with an advertising agency's creative director and art director to determine the best way to present advertising information.
- Write articles, bulletins, sales letters, speeches, and other related informative, marketing and promotional material.
- Review advertising trends, consumer surveys, and other data regarding marketing of goods and services to determine the best way to promote products.
How to make a content writer invoice
-
Add both parties
Enter Oak Lane Content Writing (your business) and the customer, Alex Morgan, then content calendar month.
-
Number and terms
Give it a unique number such as INV-6412 and set the terms to Net 30.
-
List the work
One line per item: the sample runs from "Keyword and topic research" (2 hr) to "Rush delivery on one article" (1 each).
-
Check the total
The 7 lines come to $1,645.00; add sales tax only if your state taxes content writing.
-
Download and send
Download the PDF or print it, then keep a copy with the content writing records.
Frequently asked questions
How do I make a content writer invoice?
Add your content writing business details, the customer, content calendar month, po number and byline or ghostwritten, then one line per item with quantity and rate. The template above is pre-filled with 7 lines for four 1,500-word blog articles for a home services company, formatted and uploaded totalling $1,645.00; change the prices and download the PDF.
How do content writers charge?
Mostly article. Content writers usually price per article or per word for blog and web content, with keyword research, images and uploading charged as extras.
When should a content writer invoice be paid?
Net 30 is the usual arrangement. Put the terms and the due date on the invoice so there is no doubt.
How much do content writers earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Writers and Authors $34.75 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.