Podcast Producer Invoice Template
A podcast producer invoice bills episode, lists services, labour and fees on separate lines and states the terms (Monthly retainer, due on the 1st). This template is pre-filled for one month of production for four 45-minute interview episodes, with show notes, transcripts and social clips: 8 lines totalling $1,609.00 before tax. Edit it and download the PDF.
Pre-filled for a podcast producer: one month of production for four 45-minute interview episodes, with show notes, transcripts and social clips. Example prices: replace them with your own.
From
Bluebird Podcast Production
864 Market Street
Springfield, IL 62704
billing@example.com
(312) 555-0164
Invoice
Bill to
Chris Novak
8 Chestnut Lane
Georgetown, TX 78626
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Episode edit and mix45 minutes, filler removed, guest levels matched | 4 episode | $175.00 | $700.00 |
| Remote recording session management | 4 session | $40.00 | $160.00 |
| Guest research and question prep | 3 hr | $50.00 | $150.00 |
| Show notes with timestamps | 4 episode | $40.00 | $160.00 |
| Proofread transcript | 4 episode | $30.00 | $120.00 |
| Audiogram clips for social | 8 clip | $20.00 | $160.00 |
| Upload and scheduling on podcast host | 4 episode | $15.00 | $60.00 |
| Music bed licence, annualPassed through at cost | 1 licence | $99.00 | $99.00 |
- Subtotal
- $1,609.00
- Balance due
- $1,609.00
Notes
Thank you for choosing Bluebird Podcast Production. Terms: Monthly retainer, due on the 1st.
Payment details
Bank transfer or card. Please quote the invoice number.
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Podcast Producer invoice at a glance
| Typical job | One month of production for four 45-minute interview episodes, with show notes, transcripts and social clips |
|---|---|
| Main billing unit | episode |
| Usual payment terms | Monthly retainer, due on the 1st |
| Deposit practice | New shows often prepay the first month of the retainer before the first episode is edited. |
| Sample lines | 8 lines, $1,609.00 before tax |
| Largest line | Episode edit and mix: $700.00 (44%) |
| Labour hours billed | 3 h, $150.00 |
| Trade-specific fields | Show name, Episode numbers, Billing month, Publish dates |
Sample podcast producer invoice line items
One month of production for four 45-minute interview episodes, with show notes, transcripts and social clips: 8 lines adding up to $1,609.00, split into services $1,360.00 (85%), labour $150.00 (9%) and fees $99.00 (6%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Episode edit and mix (45 minutes, filler removed, guest levels matched) | 4 episode | $175.00 | $700.00 |
| Remote recording session management | 4 session | $40.00 | $160.00 |
| Guest research and question prep | 3 hr | $50.00 | $150.00 |
| Show notes with timestamps | 4 episode | $40.00 | $160.00 |
| Proofread transcript | 4 episode | $30.00 | $120.00 |
| Audiogram clips for social | 8 clip | $20.00 | $160.00 |
| Upload and scheduling on podcast host | 4 episode | $15.00 | $60.00 |
| Music bed licence, annual (Passed through at cost) | 1 licence | $99.00 | $99.00 |
| Subtotal | $1,609.00 | ||
| Total before tax | $1,609.00 |
What a podcast producer invoice should include
- Your podcast production business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Chris Novak in the sample)
- A unique invoice number (INV-6358) and the issue date
- Payment terms and a due date: Monthly retainer, due on the 1st
- Show name: for example See notes
- Episode numbers: for example See notes
- Billing month: for example 25 November 2026
- Publish dates: for example 3 November 2026
- Line items in episode or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How podcast producers bill
Podcast producers bill per episode or a monthly retainer for a set number of episodes, covering editing, show notes and publishing.
Podcast producers commonly use "Monthly retainer, due on the 1st". New shows often prepay the first month of the retainer before the first episode is edited.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Producers and Directors $40.13 (employees, not contractor rates). The sample's $50.00 per hour for "Guest research and question prep" is 1.2 times that employee figure; a business rate also has to cover insurance, tools, travel, unbilled admin time and profit.
Podcast Producer invoicing tips
- List each episode by number and title, because sponsors and networks often ask the show owner which episodes a production cost relates to.
- Charge extra editing time when guests record on laptop microphones in echoing rooms; poor source audio can double the work on a forty-five minute episode.
- If the retainer covers four episodes a month, state whether unused episodes roll over, since a host's vacation month is when that question usually comes up.
- Keep music licences and hosting subscriptions you pay for the show as pass-through lines, which makes it easy to move them into the client's name later.
Podcast Producer billing disputes to head off
- Raw files delivered late in the month still come with an expectation of normal turnaround; dating when the files arrived explains slipped publish dates.
- Recordings that run far past the agreed length take longer to edit, so a per-minute overage rate printed on the invoice prevents haggling.
Work a podcast producer can bill for
Core tasks of Producers and Directors (O*NET 27-2012.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Plan details such as framing, composition, camera movement, sound, and actor movement for each shot or scene.
- Communicate to actors the approach, characterization, and movement needed for each scene in such a way that rehearsals and takes are minimized.
- Direct live broadcasts, films and recordings, or non-broadcast programming for public entertainment or education.
- Coordinate the activities of writers, directors, managers, and other personnel throughout the production process.
- Study and research scripts to determine how they should be directed.
- Supervise and coordinate the work of camera, lighting, design, and sound crew members.
How to make a podcast producer invoice
-
Add both parties
Enter Bluebird Podcast Production (your business) and the customer, Chris Novak, then show name.
-
Number and terms
Give it a unique number such as INV-6358 and set the terms to Monthly retainer, due on the 1st.
-
List the work
One line per item: the sample runs from "Episode edit and mix" (4 episode) to "Music bed licence, annual" (1 licence).
-
Check the total
The 8 lines come to $1,609.00; add sales tax only if your state taxes podcast production.
-
Download and send
Download the PDF or print it, then keep a copy with the podcast production records.
Frequently asked questions
How do I make a podcast producer invoice?
Add your podcast production business details, the customer, show name, episode numbers, billing month and publish dates, then one line per item with quantity and rate. The template above is pre-filled with 8 lines for one month of production for four 45-minute interview episodes, with show notes, transcripts and social clips totalling $1,609.00; change the prices and download the PDF.
How do podcast producers charge?
Mostly episode. Podcast producers bill per episode or a monthly retainer for a set number of episodes, covering editing, show notes and publishing.
When should a podcast producer invoice be paid?
Monthly retainer, due on the 1st is the usual arrangement. New shows often prepay the first month of the retainer before the first episode is edited. Put the terms and the due date on the invoice so there is no doubt.
How much do podcast producers earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Producers and Directors $40.13 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.