Voice-Over Artist Invoice Template
A Voice-Over artist invoice bills project, lists services, fees and labour on separate lines and states the terms (Net 30). This template is pre-filled for a 60-second online ad read and a 30-second cutdown with one year of paid social usage: 7 lines totalling $1,310.00 before tax. Edit it and download the PDF.
Pre-filled for a Voice-Over artist: a 60-second online ad read and a 30-second cutdown with one year of paid social usage. Example prices: replace them with your own.
From
Lakeside Voice-Over
118 Market Street
Madison, WI 53703
billing@example.com
(615) 555-0118
Invoice
Bill to
Robin Okafor
63 Linden Place
Salem, MA 01970
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Recording session, 60-second spotUp to 1 hour, home studio | 1 session | $350.00 | $350.00 |
| 30-second cutdown read | 1 each | $150.00 | $150.00 |
| Usage licence: paid online and social, US, 1 year | 1 licence | $500.00 | $500.00 |
| Live directed sessionClient and producer listen in remotely | 1 session | $75.00 | $75.00 |
| Audio editing and breath cleanup | 1 hr | $60.00 | $60.00 |
| Alternate tag linesThree end-line variations | 3 each | $25.00 | $75.00 |
| Pickups after approved script was changed | 1 each | $100.00 | $100.00 |
- Subtotal
- $1,310.00
- Balance due
- $1,310.00
Notes
Thank you for choosing Lakeside Voice-Over. Terms: Net 30.
Payment details
Bank transfer or card. Please quote the invoice number.
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Voice-Over Artist invoice at a glance
| Typical job | A 60-second online ad read and a 30-second cutdown with one year of paid social usage |
|---|---|
| Main billing unit | project |
| Usual payment terms | Net 30 |
| Sample lines | 7 lines, $1,310.00 before tax |
| Largest line | Usage licence: paid online and social, US, 1 year: $500.00 (38%) |
| Labour hours billed | 1 h, $60.00 |
| Trade-specific fields | Script title, Media and territory, Usage term, First air date |
Sample Voice-Over artist invoice line items
A 60-second online ad read and a 30-second cutdown with one year of paid social usage: 7 lines adding up to $1,310.00, split into services $750.00 (57%), fees $500.00 (38%) and labour $60.00 (5%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Recording session, 60-second spot (Up to 1 hour, home studio) | 1 session | $350.00 | $350.00 |
| 30-second cutdown read | 1 each | $150.00 | $150.00 |
| Usage licence: paid online and social, US, 1 year | 1 licence | $500.00 | $500.00 |
| Live directed session (Client and producer listen in remotely) | 1 session | $75.00 | $75.00 |
| Audio editing and breath cleanup | 1 hr | $60.00 | $60.00 |
| Alternate tag lines (Three end-line variations) | 3 each | $25.00 | $75.00 |
| Pickups after approved script was changed | 1 each | $100.00 | $100.00 |
| Subtotal | $1,310.00 | ||
| Total before tax | $1,310.00 |
What a Voice-Over artist invoice should include
- Your voice-over business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Robin Okafor in the sample)
- A unique invoice number (INV-5588) and the issue date
- Payment terms and a due date: Net 30
- Script title: for example See notes
- Media and territory: for example See notes
- Usage term: for example See notes
- First air date: for example 11 November 2026
- Line items in project or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How Voice-Over artists bill
Voice-over artists charge a session fee for the recording plus a usage fee that grows with the medium, the market and the length of the run.
Voice-Over artists commonly use "Net 30", so payment is due 30 days after the invoice date.
Voice-Over Artist invoicing tips
- Split the session fee from the usage fee: the recording is paid once, while the usage line names media, market and term and gets invoiced again whenever the client renews.
- Bill pickups by cause, because small fixes for your own misreads are normally free, while re-records forced by a script rewrite after approval are paid and should say so.
- Spell out the date usage ends, since online ads often keep running long after the licence term, and that date is the basis for a renewal invoice.
- Long-form narration such as e-learning modules or audiobooks is better invoiced per finished minute or finished hour, with the finished runtime printed on the line.
Voice-Over Artist billing disputes to head off
- A web read sometimes ends up on broadcast or in a bigger market without new payment; the usage line on the invoice is the record of what was licensed.
- Custom demos recorded at a client's request can be billable even though ordinary auditions are not, so agree on them and invoice them explicitly.
How to make a Voice-Over artist invoice
-
Add both parties
Enter Lakeside Voice-Over (your business) and the customer, Robin Okafor, then script title.
-
Number and terms
Give it a unique number such as INV-5588 and set the terms to Net 30.
-
List the work
One line per item: the sample runs from "Recording session, 60-second spot" (1 session) to "Pickups after approved script was changed" (1 each).
-
Check the total
The 7 lines come to $1,310.00; add sales tax only if your state taxes voice-over work.
-
Download and send
Download the PDF or print it, then keep a copy with the voice-over work records.
Frequently asked questions
How do I make a Voice-Over artist invoice?
Add your voice-over business details, the customer, script title, media and territory, usage term and first air date, then one line per item with quantity and rate. The template above is pre-filled with 7 lines for a 60-second online ad read and a 30-second cutdown with one year of paid social usage totalling $1,310.00; change the prices and download the PDF.
How do Voice-Over artists charge?
Mostly project. Voice-over artists charge a session fee for the recording plus a usage fee that grows with the medium, the market and the length of the run.
When should a Voice-Over artist invoice be paid?
Net 30 is the usual arrangement. Put the terms and the due date on the invoice so there is no doubt.