Flooring Installer Estimate Template
A flooring installer estimate forecasts the price before work starts: 9 lines for remove carpet and install 650 sq ft of luxury vinyl plank in a living area and hallway, totalling $5,496.00, with materials the largest share (49%). It states its assumptions and stays valid for 30 days. Edit the lines and download the PDF.
Pre-filled for a flooring installer: remove carpet and install 650 sq ft of luxury vinyl plank in a living area and hallway. Example prices: replace them with your own.
From
Westbrook Flooring
230 Market Street
Madison, WI 53703
billing@example.com
(312) 555-0130
Estimate
Prepared for
Morgan Ellis
63 Linden Place
Georgetown, TX 78626
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Remove existing carpet and pad | 650 sq ft | $0.75 | $487.50 |
| Subfloor prep: fill low spots with patch compound | 4 hr | $60.00 | $240.00 |
| Install luxury vinyl plank, floating | 650 sq ft | $2.40 | $1,560.00 |
| Luxury vinyl plank, 20-mil wear layer650 sq ft plus 10% cutting waste | 715 sq ft | $3.20 | $2,288.00 |
| Underlayment with vapor barrier | 650 sq ft | $0.45 | $292.50 |
| Transition strips and stair nose | 4 each | $32.00 | $128.00 |
| Remove and reinstall baseboard | 210 linear ft | $1.50 | $315.00 |
| Move furniture | 3 room | $40.00 | $120.00 |
| Landfill fee for old carpet | 1 each | $65.00 | $65.00 |
- Subtotal
- $5,496.00
- Estimate total
- $5,496.00
Notes
A flooring estimate should show measured square footage, the waste factor, the floor product, removal of old flooring, a subfloor prep allowance and the transitions needed.
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Flooring Installer estimate at a glance
| Scope estimated | Remove carpet and install 650 sq ft of luxury vinyl plank in a living area and hallway |
|---|---|
| Estimate total | $5,496.00 before tax |
| Valid for | 30 days from the estimate date |
| Deposit | Most installers take a deposit equal to the material cost when the flooring is ordered. |
| Materials (3 lines) | $2,708.50, 49% |
| Labour (4 lines) | $2,602.50, 47% |
| Services (1 line) | $120.00, 2% |
| Priced in | sq ft |
Estimate breakdown for remove carpet and install 650 sq ft of luxury vinyl plank in a living area and hallway
| Item | Type | Est. quantity | Est. amount |
|---|---|---|---|
| Remove existing carpet and pad | Labour | 650 sq ft | $487.50 |
| Subfloor prep: fill low spots with patch compound | Labour | 4 hr | $240.00 |
| Install luxury vinyl plank, floating | Labour | 650 sq ft | $1,560.00 |
| Luxury vinyl plank, 20-mil wear layer | Materials | 715 sq ft | $2,288.00 |
| Underlayment with vapor barrier | Materials | 650 sq ft | $292.50 |
| Transition strips and stair nose | Materials | 4 each | $128.00 |
| Remove and reinstall baseboard | Labour | 210 linear ft | $315.00 |
| Move furniture | Services | 3 room | $120.00 |
| Landfill fee for old carpet | Fees | 1 each | $65.00 |
| Estimated total | $5,496.00 |
What to write on a flooring installer estimate
A flooring estimate should show measured square footage, the waste factor, the floor product, removal of old flooring, a subfloor prep allowance and the transitions needed.
Materials and products are $2,708.50 of this $5,496.00 estimate (49%), so say how long those prices hold: supplier prices can move before the job starts.
Charges installation by the square foot for each floor type, with removal of old flooring, subfloor prep and transitions on separate lines.
Assumptions behind each line
Write these next to the 9 lines so the customer sees what the $5,496.00 depends on.
- Remove existing carpet and pad: 650 sq ft at $0.75 per sq ft ($487.50); extra sq ft at the same rate.
- Subfloor prep: fill low spots with patch compound: 4 hr at $60.00 per hr ($240.00); extra hr at the same rate.
- Install luxury vinyl plank, floating: 650 sq ft at $2.40 per sq ft ($1,560.00); extra sq ft at the same rate.
- Luxury vinyl plank, 20-mil wear layer: 715 sq ft at $3.20 ($2,288.00); another grade or brand changes this line.
- Underlayment with vapor barrier: 650 sq ft at $0.45 ($292.50); another grade or brand changes this line.
- Transition strips and stair nose: 4 each at $32.00 ($128.00); another grade or brand changes this line.
- Remove and reinstall baseboard: 210 linear ft at $1.50 per linear ft ($315.00); extra linear ft at the same rate.
- Move furniture: 3 room, $120.00.
- Landfill fee for old carpet: a flat $65.00.
Changes, overruns and change orders
If the customer adds work, put it on a signed change order first. Here one more hr of "Subfloor prep: fill low spots with patch compound" adds $60.00, or 1.1% of the estimate.
A 10% rise in material prices would add $270.85 to this job, which is why many flooring installers limit how long an estimate stays valid.
Tips from flooring installation billing
- Put the product's run or lot number on the invoice; if a damaged plank ever has to be replaced, that number is the only reliable way to find boards from the same batch.
- Bill material at measured area plus waste and say what percentage you added, because diagonal and herringbone layouts need far more cutting waste than straight runs.
- When you install over a slab or in a basement, list the moisture test and its reading on the invoice; it is the first thing a manufacturer asks for in a warranty claim.
- Unopened cartons are worth real money, so state whether leftover boxes stayed with the owner or went back to the supplier for credit.
Checking the labour rate
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Floor Layers, Except Carpet, Wood, and Hard Tiles $26.13 (employees, not contractor rates).
The sample's $60.00 per hour for "Subfloor prep: fill low spots with patch compound" is 2.3 times that employee figure; a business rate also has to cover insurance, tools, travel, unbilled admin time and profit.
Turning the flooring installer estimate into an invoice
-
Get it approved
Ask Morgan Ellis to sign or reply in writing to estimate EST-6949.
-
Record the changes
Update quantities to what was actually used across the 9 lines.
-
Switch the document type
Change Estimate to Invoice in the tool; the lines and parties stay.
-
Deduct what was paid
Enter any deposit as amount paid so the balance due is correct.
Frequently asked questions
How do I write a flooring installer estimate?
Describe the job (Remove carpet and install 650 sq ft of luxury vinyl plank in a living area and hallway), list each line with an estimated quantity and rate, total it ($5,496.00 in the sample), state how long it is valid and what it assumes, then send it as a PDF for approval.
Is a flooring installer estimate binding?
An estimate is a forecast, not a fixed price, so the final invoice can differ when the work or materials change. Rules vary by country and state; to stay safe, get written approval before billing noticeably more than the $5,496.00 you estimated.
How long should a flooring installer estimate be valid?
Thirty days is common and is what this template uses. With 49% of the price in materials, a shorter validity protects you if supplier prices rise.