Print Shop Quote Template
A print shop quote commits to one fixed price for a defined scope: here $561.00 for print business cards, 500 postcards and 25 laminated tri-fold menus for a restaurant opening, built from 9 lines. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for a print shop: print business cards, 500 postcards and 25 laminated tri-fold menus for a restaurant opening. Example prices: replace them with your own.
From
Fox Hollow Print Shop
727 Market Street
Fairview, OR 97024
billing@example.com
(978) 555-0127
Quote
Quote for
Avery Lindqvist
140 Orchard Drive
Madison, WI 53703
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Business cards, 16 pt matte, 4/4 colorTwo names, 500 cards each | 2 set of 500 | $48.00 | $96.00 |
| Postcards 6x9 in, 14 pt gloss, 4/4 color | 500 each | $0.32 | $160.00 |
| Tri-fold menus, 11x17 in, 100 lb gloss text | 25 each | $3.20 | $80.00 |
| Menu lamination, 5 mil | 25 each | $1.50 | $37.50 |
| Scoring and folding | 25 each | $0.40 | $10.00 |
| File preparation: add bleed, convert RGB to CMYK | 1.5 hr | $65.00 | $97.50 |
| Hard-copy proof of menu | 1 each | $15.00 | $15.00 |
| Rush turnaround, 2 business days | 1 job | $45.00 | $45.00 |
| Local delivery | 1 trip | $20.00 | $20.00 |
- Subtotal
- $561.00
- Quote total
- $561.00
Notes
Fixed price for the scope listed. New customers and large runs are often asked to pay half at proof approval, since a printed job carries someone else's name and cannot be resold. Sign and return to accept.
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Print Shop quote at a glance
| Fixed price | $561.00 before tax |
|---|---|
| Scope | Print business cards, 500 postcards and 25 laminated tri-fold menus for a restaurant opening |
| Valid until | 30 days after the quote date |
| Payment | Due at pickup; account customers Net 30 |
| Lines quoted | 9 |
What the $561.00 print shop quote covers
| Included | Quantity | Price |
|---|---|---|
| Business cards, 16 pt matte, 4/4 color (Two names, 500 cards each) | 2 set of 500 | $96.00 |
| Postcards 6x9 in, 14 pt gloss, 4/4 color | 500 each | $160.00 |
| Tri-fold menus, 11x17 in, 100 lb gloss text | 25 each | $80.00 |
| Menu lamination, 5 mil | 25 each | $37.50 |
| Scoring and folding | 25 each | $10.00 |
| File preparation: add bleed, convert RGB to CMYK | 1.5 hr | $97.50 |
| Hard-copy proof of menu | 1 each | $15.00 |
| Rush turnaround, 2 business days | 1 job | $45.00 |
| Local delivery | 1 trip | $20.00 |
| Quoted price | $561.00 |
Quoting commercial printing at a fixed price
A printing quote should list each item with size, quantity breaks, paper stock, ink colors, finishing and turnaround, and say that prices assume print-ready files.
The quote turns 1.5 hours of labour into a fixed $97.50; if the job runs over, the print shop absorbs the extra time, so quote hours you are confident about.
The biggest single commitment is "Postcards 6x9 in, 14 pt gloss, 4/4 color" at $160.00 (29% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Products: Business cards, 16 pt matte, 4/4 color, Postcards 6x9 in, 14 pt gloss, 4/4 color and Tri-fold menus, 11x17 in, 100 lb gloss text, fixed at $336.00.
- Labour: File preparation: add bleed, convert RGB to CMYK, fixed at $97.50.
- Fees: Hard-copy proof of menu and Rush turnaround, 2 business days, fixed at $60.00.
- Services: Menu lamination, 5 mil and Scoring and folding, fixed at $47.50.
- Travel: Local delivery, fixed at $20.00.
- Anything outside "Print business cards, 500 postcards and 25 laminated tri-fold menus for a restaurant opening" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-3333 for:
- The accepted price, $561.00, and the quote number
- Customer name (Avery Lindqvist in the sample), signature and date
- When payment is due: Due at pickup; account customers Net 30
- The last day the price holds (30 days after issue in this sample)
Print Shop pricing tips
- Write the color notation (4/4, 4/0, 1/0) and paper weight on each line; customers rarely know the terms, yet they are what separates your price from an online printer's single-sided, thin-stock offer.
- Print the date the customer approved the proof, because a typo found after the press run is the customer's cost once the proof was signed off.
- Say whether the invoice bills the ordered quantity or the delivered count, since long press runs can come off the finishing line with slightly more or fewer pieces than ordered.
- Charge fixes to supplied files, such as missing bleed, low-resolution photos or RGB color, as preparation time on its own line so the customer sees what a print-ready file would have saved.
Quote or estimate for commercial printing?
Print shops rarely need a separate estimate: the scope is usually clear enough to commit to a price such as $561.00 up front.
Frequently asked questions
How do I write a print shop quote?
List exactly what is included (9 lines for print business cards, 500 postcards and 25 laminated tri-fold menus for a restaurant opening in the sample), give one fixed price ($561.00), the validity period and payment terms, and add a signature block for acceptance.
Is a print shop quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a print shop quote ask for a deposit?
New customers and large runs are often asked to pay half at proof approval, since a printed job carries someone else's name and cannot be resold.