Fence Installer Estimate Template
A fence installer estimate forecasts the price before work starts: 8 lines for install 150 linear ft of 6 ft cedar privacy fence with one walk gate, totalling $8,745.00, with services the largest share (72%). It states its assumptions and stays valid for 30 days. Edit the lines and download the PDF.
Pre-filled for a fence installer: install 150 linear ft of 6 ft cedar privacy fence with one walk gate. Example prices: replace them with your own.
From
Harbor Fencing
743 Market Street
Fairview, OR 97024
billing@example.com
(512) 555-0143
Estimate
Prepared for
Taylor Brooks
140 Orchard Drive
Franklin, TN 37064
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Remove and haul old chain-link fence | 150 linear ft | $3.50 | $525.00 |
| Set 4x4 pressure-treated posts in concrete | 20 each | $48.00 | $960.00 |
| Cedar privacy fence, 6 ft, installed | 150 linear ft | $32.00 | $4,800.00 |
| Walk gate, 4 ft wide, with hinges and latch | 1 each | $395.00 | $395.00 |
| Post-hole rock surcharge | 4 each | $35.00 | $140.00 |
| Concrete mix for posts | 40 bag | $7.50 | $300.00 |
| Clear stain and sealer, both sides | 1,800 sq ft | $0.85 | $1,530.00 |
| Fence permit | 1 each | $95.00 | $95.00 |
- Subtotal
- $8,745.00
- Estimate total
- $8,745.00
Notes
A fence estimate should give linear footage, height, material, gate count, removal of the old fence, a per-hole rock charge and who confirms the property line.
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Fence Installer estimate at a glance
| Scope estimated | Install 150 linear ft of 6 ft cedar privacy fence with one walk gate |
|---|---|
| Estimate total | $8,745.00 before tax |
| Valid for | 30 days from the estimate date |
| Deposit | Fence companies typically take a deposit to order material; many states cap home-improvement deposits, so check your state's rules. |
| Services (2 lines) | $6,330.00, 72% |
| Labour (2 lines) | $1,485.00, 17% |
| Products (1 line) | $395.00, 5% |
| Priced in | linear ft |
Estimate breakdown for install 150 linear ft of 6 ft cedar privacy fence with one walk gate
| Item | Type | Est. quantity | Est. amount |
|---|---|---|---|
| Remove and haul old chain-link fence | Labour | 150 linear ft | $525.00 |
| Set 4x4 pressure-treated posts in concrete | Labour | 20 each | $960.00 |
| Cedar privacy fence, 6 ft, installed | Services | 150 linear ft | $4,800.00 |
| Walk gate, 4 ft wide, with hinges and latch | Products | 1 each | $395.00 |
| Post-hole rock surcharge | Fees | 4 each | $140.00 |
| Concrete mix for posts | Materials | 40 bag | $300.00 |
| Clear stain and sealer, both sides | Services | 1,800 sq ft | $1,530.00 |
| Fence permit | Fees | 1 each | $95.00 |
| Estimated total | $8,745.00 |
What to write on a fence installer estimate
A fence estimate should give linear footage, height, material, gate count, removal of the old fence, a per-hole rock charge and who confirms the property line.
Materials and products are $695.00 of this $8,745.00 estimate (8%), so say how long those prices hold: supplier prices can move before the job starts.
Prices per linear foot by material and height, with gates, rock in post holes and removal of the old fence charged separately.
Assumptions behind each line
Write these next to the 8 lines so the customer sees what the $8,745.00 depends on.
- Remove and haul old chain-link fence: 150 linear ft at $3.50 per linear ft ($525.00); extra linear ft at the same rate.
- Set 4x4 pressure-treated posts in concrete: 20 each at $48.00 per each ($960.00); extra each at the same rate.
- Cedar privacy fence, 6 ft, installed: 150 linear ft, $4,800.00.
- Walk gate, 4 ft wide, with hinges and latch: 1 each at $395.00 ($395.00); another grade or brand changes this line.
- Post-hole rock surcharge: a flat $140.00.
- Concrete mix for posts: 40 bag at $7.50 ($300.00); another grade or brand changes this line.
- Clear stain and sealer, both sides: 1,800 sq ft, $1,530.00.
- Fence permit: a flat $95.00.
Changes, overruns and change orders
If the customer adds work, put it on a signed change order first. Pricing the extra in linear ft keeps it comparable with the $8,745.00 you estimated.
A 10% rise in material prices would add $69.50 to this job, which is why many fence installers limit how long an estimate stays valid.
Tips from fence installation billing
- Put the utility locate ticket number on the invoice, because it shows you called before digging and protects you if a buried line turns up where it was not marked.
- Price rock or root removal per post hole on the estimate and invoice the actual count, since nobody knows what the auger will hit until the holes are dug.
- Note that the fence line was set from the owner's survey pins or markers and which side faces the neighbor, so a later boundary argument is not pinned on you.
- Gates take far more labor than a run of panels, so give each gate its own line with its width and hardware instead of blending it into the per-foot price.
Turning the fence installer estimate into an invoice
-
Get it approved
Ask Taylor Brooks to sign or reply in writing to estimate EST-5264.
-
Record the changes
Update quantities to what was actually used across the 8 lines.
-
Switch the document type
Change Estimate to Invoice in the tool; the lines and parties stay.
-
Deduct what was paid
Enter any deposit as amount paid so the balance due is correct.
Frequently asked questions
How do I write a fence installer estimate?
Describe the job (Install 150 linear ft of 6 ft cedar privacy fence with one walk gate), list each line with an estimated quantity and rate, total it ($8,745.00 in the sample), state how long it is valid and what it assumes, then send it as a PDF for approval.
Is a fence installer estimate binding?
An estimate is a forecast, not a fixed price, so the final invoice can differ when the work or materials change. Rules vary by country and state; to stay safe, get written approval before billing noticeably more than the $8,745.00 you estimated.
How long should a fence installer estimate be valid?
Thirty days is common and is what this template uses. With 8% of the price in materials, a shorter validity protects you if supplier prices rise.