Fence Installer Invoice Template
A fence installer invoice bills linear ft, lists services, labour and products on separate lines and states the terms (Deposit at signing, balance due on completion). This template is pre-filled for install 150 linear ft of 6 ft cedar privacy fence with one walk gate: 8 lines totalling $8,745.00 before tax. Edit it and download the PDF.
Pre-filled for a fence installer: install 150 linear ft of 6 ft cedar privacy fence with one walk gate. Example prices: replace them with your own.
From
Harbor Fencing
743 Market Street
Fairview, OR 97024
billing@example.com
(512) 555-0143
Invoice
Bill to
Taylor Brooks
140 Orchard Drive
Franklin, TN 37064
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Remove and haul old chain-link fence | 150 linear ft | $3.50 | $525.00 |
| Set 4x4 pressure-treated posts in concrete | 20 each | $48.00 | $960.00 |
| Cedar privacy fence, 6 ft, installed | 150 linear ft | $32.00 | $4,800.00 |
| Walk gate, 4 ft wide, with hinges and latch | 1 each | $395.00 | $395.00 |
| Post-hole rock surcharge | 4 each | $35.00 | $140.00 |
| Concrete mix for posts | 40 bag | $7.50 | $300.00 |
| Clear stain and sealer, both sides | 1,800 sq ft | $0.85 | $1,530.00 |
| Fence permit | 1 each | $95.00 | $95.00 |
- Subtotal
- $8,745.00
- Balance due
- $8,745.00
Notes
Thank you for choosing Harbor Fencing. Terms: Deposit at signing, balance due on completion.
Payment details
Bank transfer or card. Please quote the invoice number.
Made with Billwise - invoice-pdf-maker-app.web.app
Preview of the PDF. Everything stays in your browser: nothing is uploaded.
Fence Installer invoice at a glance
| Typical job | Install 150 linear ft of 6 ft cedar privacy fence with one walk gate |
|---|---|
| Main billing unit | linear ft |
| Usual payment terms | Deposit at signing, balance due on completion |
| Deposit practice | Fence companies typically take a deposit to order material; many states cap home-improvement deposits, so check your state's rules. |
| Sample lines | 8 lines, $8,745.00 before tax |
| Largest line | Cedar privacy fence, 6 ft, installed: $4,800.00 (55%) |
| Trade-specific fields | Job site address, Contractor license no., Permit no., Utility locate ticket no., Fence height and material |
Sample fence installer invoice line items
Install 150 linear ft of 6 ft cedar privacy fence with one walk gate: 8 lines adding up to $8,745.00, split into services $6,330.00 (72%), labour $1,485.00 (17%) and products $395.00 (5%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Remove and haul old chain-link fence | 150 linear ft | $3.50 | $525.00 |
| Set 4x4 pressure-treated posts in concrete | 20 each | $48.00 | $960.00 |
| Cedar privacy fence, 6 ft, installed | 150 linear ft | $32.00 | $4,800.00 |
| Walk gate, 4 ft wide, with hinges and latch | 1 each | $395.00 | $395.00 |
| Post-hole rock surcharge | 4 each | $35.00 | $140.00 |
| Concrete mix for posts | 40 bag | $7.50 | $300.00 |
| Clear stain and sealer, both sides | 1,800 sq ft | $0.85 | $1,530.00 |
| Fence permit | 1 each | $95.00 | $95.00 |
| Subtotal | $8,745.00 | ||
| Total before tax | $8,745.00 |
What a fence installer invoice should include
- Your fencing business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Taylor Brooks in the sample)
- A unique invoice number (INV-9933) and the issue date
- Payment terms and a due date: Deposit at signing, balance due on completion
- Job site address: for example 140 Orchard Drive
- Contractor license no.: for example LIC-874692
- Permit no.: for example BP-346411
- Utility locate ticket no.: for example Milo (Cocker Spaniel)
- Line items in linear ft or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How fence installers bill
Prices per linear foot by material and height, with gates, rock in post holes and removal of the old fence charged separately.
Fence installers commonly use "Deposit at signing, balance due on completion", so the invoice is payable the day it is issued. Fence companies typically take a deposit to order material; many states cap home-improvement deposits, so check your state's rules.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Fence Erectors $22.57 (employees, not contractor rates).
Fence Installer invoicing tips
- Put the utility locate ticket number on the invoice, because it shows you called before digging and protects you if a buried line turns up where it was not marked.
- Price rock or root removal per post hole on the estimate and invoice the actual count, since nobody knows what the auger will hit until the holes are dug.
- Note that the fence line was set from the owner's survey pins or markers and which side faces the neighbor, so a later boundary argument is not pinned on you.
- Gates take far more labor than a run of panels, so give each gate its own line with its width and hardware instead of blending it into the per-foot price.
Fence Installer billing disputes to head off
- The biggest fence dispute is placement on the property line. Recording on the invoice that the owner confirmed the line, and when, keeps you out of a neighbor's quarrel.
- Sagging gates a few months later lead to callback demands; stating the gate adjustment warranty period on the invoice sets the expectation.
Work a fence installer can bill for
Core tasks of Fence Erectors (O*NET 47-4031.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Establish the location for a fence, and gather information needed to ensure that there are no electric cables or water lines in the area.
- Align posts, by lines or sighting, and verify vertical alignment of posts, using plumb bobs or spirit levels.
- Measure and lay out fence lines and mark posthole positions, following instructions, drawings, or specifications.
- Dig postholes, using spades, posthole diggers, or power-driven augers.
- Set metal or wooden posts in upright positions in postholes.
- Discuss fencing needs with customers, and estimate and quote prices.
How to make a fence installer invoice
-
Add both parties
Enter Harbor Fencing (your business) and the customer, Taylor Brooks, then job site address.
-
Number and terms
Give it a unique number such as INV-9933 and set the terms to Deposit at signing, balance due on completion.
-
List the work
One line per item: the sample runs from "Remove and haul old chain-link fence" (150 linear ft) to "Fence permit" (1 each).
-
Check the total
The 8 lines come to $8,745.00; add sales tax only if your state taxes fence installation.
-
Download and send
Download the PDF or print it, then keep a copy with the fence installation records.
Frequently asked questions
How do I make a fence installer invoice?
Add your fencing business details, the customer, job site address, contractor license no., permit no. and utility locate ticket no., then one line per item with quantity and rate. The template above is pre-filled with 8 lines for install 150 linear ft of 6 ft cedar privacy fence with one walk gate totalling $8,745.00; change the prices and download the PDF.
How do fence installers charge?
Mostly linear ft. Prices per linear foot by material and height, with gates, rock in post holes and removal of the old fence charged separately.
When should a fence installer invoice be paid?
Deposit at signing, balance due on completion is the usual arrangement. Fence companies typically take a deposit to order material; many states cap home-improvement deposits, so check your state's rules. Put the terms and the due date on the invoice so there is no doubt.
How much do fence installers earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Fence Erectors $22.57 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.