Nanny Receipt Template
A nanny receipt confirms a payment after it arrives: who paid, how, for what and the balance left. This one records $683.65 paid by card for one week of nanny-share care billed to one of two families, with a late Friday and kid-related driving across 7 lines, balance zero. Edit it and download the PDF.
Pre-filled for a nanny: one week of nanny-share care billed to one of two families, with a late friday and kid-related driving. Example prices: replace them with your own.
From
Harbor Nanny
163 Market Street
Georgetown, TX 78626
billing@example.com
(978) 555-0163
Receipt
Received from
Taylor Brooks
9 Willow Court
Franklin, TN 37064
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Guaranteed weekly hours, nanny shareMon-Fri 8 am to 4 pm, family A share of 2 families | 40 hr | $13.00 | $520.00 |
| Overtime, Friday late returnHours past the guaranteed schedule | 1.5 hr | $19.50 | $29.25 |
| Swim lesson fee paid at the pool deskFamily A child only, reimbursed at cost | 1 each | $22.00 | $22.00 |
| Mileage, preschool and swim lesson runsNanny's own car, at the agreed per-mile rate | 42 mile | $0.70 | $29.40 |
| Library program and museum entry for childrenReimbursed at cost | 1 lot | $26.00 | $26.00 |
| Groceries for children's lunchesReceipt attached | 1 lot | $38.00 | $38.00 |
| Diapers and wipes for the shareFamily A half of the shared supply | 1 lot | $19.00 | $19.00 |
- Subtotal
- $683.65
- Total paid
- $683.65
Notes
Paid in full for one week of nanny-share care billed to one of two families, with a late friday and kid-related driving. Thank you.
Paid
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Nanny receipt at a glance
| Amount received | $683.65 |
|---|---|
| Paid for | One week of nanny-share care billed to one of two families, with a late Friday and kid-related driving |
| Payment method (sample) | Card |
| Balance after payment | $0.00 |
| Receipt number | RCT-8959 |
| Lines itemised | 7 |
Lines on the nanny receipt
| Paid for | Amount |
|---|---|
| Guaranteed weekly hours, nanny share × 40 hr | $520.00 |
| Overtime, Friday late return × 1.5 hr | $29.25 |
| Swim lesson fee paid at the pool desk × 1 each | $22.00 |
| Mileage, preschool and swim lesson runs × 42 mile | $29.40 |
| Library program and museum entry for children × 1 lot | $26.00 |
| Groceries for children's lunches × 1 lot | $38.00 |
| Diapers and wipes for the share × 1 lot | $19.00 |
| Total paid | $683.65 |
| Balance due | $0.00 |
What a nanny receipt proves
A nanny's weekly receipt should show the week covered, the guaranteed and extra hours with their rates, reimbursed expenses and, for a share, which family's portion it is.
In the sample, Taylor Brooks paid $683.65 by card for one week of nanny-share care billed to one of two families, with a late Friday and kid-related driving, so the receipt shows the full amount and a zero balance.
Recording how the customer paid
- Card: card type, last four digits and the $683.65 charged
- Bank transfer: the date the $683.65 cleared and the payer's reference
- Cash: the amount handed over and any change given
- Cheque: cheque number and bank, receipted once it clears
Avoiding nanny payment disputes
- Families who cut a week short for their own vacation sometimes expect to pay less; quoting the guaranteed-hours clause and the agreed paid-time-off terms on the invoice heads that off.
- Overtime that is mentioned in conversation but never written down tends to go unpaid, so record the date and time of each late return on the weekly invoice.
Refunds and corrections
If part of the $683.65 is refunded, do not edit the old receipt: issue a credit note or a refund receipt that points to RCT-8959 and states the amount returned.
Frequently asked questions
How do I make a nanny receipt?
Enter who paid, what for and how, list the lines (or one summary line), and mark the amount paid. The sample records $683.65 paid by card for one week of nanny-share care billed to one of two families, with a late friday and kid-related driving, leaving a zero balance.
What is the difference between a nanny invoice and a receipt?
The invoice asks for payment of the $683.65 and gives a due date; the receipt confirms the money arrived and shows how it was paid. Many customers need both for their records.
Can I give a receipt for a deposit?
Yes. Issue a receipt for the amount received now and a second one when the balance is paid, both referring to the same job.