Bartender Quote Template
A bartender quote commits to one fixed price for a defined scope: here $1,363.50 for two bartenders for a four-hour backyard wedding reception of 90 guests, with host-supplied alcohol and two signature cocktails, built from 8 lines. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for a bartender: two bartenders for a four-hour backyard wedding reception of 90 guests, with host-supplied alcohol and two signature cocktails. Example prices: replace them with your own.
From
Summit Mobile Bar
560 Market Street
Franklin, TN 37064
billing@example.com
(615) 555-0160
Quote
Quote for
Casey Nguyen
8 Chestnut Lane
Fairview, OR 97024
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Bartender service during the receptionTwo bartenders for 4 hours | 8 hr | $50.00 | $400.00 |
| Bar setup and breakdown | 2 hr | $50.00 | $100.00 |
| Mixers, juices and garnish packageTonic, soda, citrus, fresh mint, simple syrup | 90 guest | $4.00 | $360.00 |
| Signature cocktail recipes and batchingTwo drinks, printed menu card on the bar | 2 each | $60.00 | $120.00 |
| Bagged ice, delivered | 200 lb | $0.60 | $120.00 |
| Portable bar and back-bar table rental | 1 each | $175.00 | $175.00 |
| Cups, napkins and straws | 90 guest | $0.75 | $67.50 |
| Travel beyond 20 miles | 30 mile | $0.70 | $21.00 |
- Subtotal
- $1,363.50
- Quote total
- $1,363.50
Notes
Fixed price for the scope listed. A booking deposit holds the date and covers the minimum hours, and the rest is collected before the event so nobody is settling the bill at last call. Sign and return to accept.
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Bartender quote at a glance
| Fixed price | $1,363.50 before tax |
|---|---|
| Scope | Two bartenders for a four-hour backyard wedding reception of 90 guests, with host-supplied alcohol and two signature cocktails |
| Valid until | 30 days after the quote date |
| Payment | Deposit at booking, balance due 7 days before the event |
| Lines quoted | 8 |
What the $1,363.50 bartender quote covers
| Included | Quantity | Price |
|---|---|---|
| Bartender service during the reception (Two bartenders for 4 hours) | 8 hr | $400.00 |
| Bar setup and breakdown | 2 hr | $100.00 |
| Mixers, juices and garnish package (Tonic, soda, citrus, fresh mint, simple syrup) | 90 guest | $360.00 |
| Signature cocktail recipes and batching (Two drinks, printed menu card on the bar) | 2 each | $120.00 |
| Bagged ice, delivered | 200 lb | $120.00 |
| Portable bar and back-bar table rental | 1 each | $175.00 |
| Cups, napkins and straws | 90 guest | $67.50 |
| Travel beyond 20 miles | 30 mile | $21.00 |
| Quoted price | $1,363.50 |
Quoting mobile bartending at a fixed price
A mobile bar quote should state the number of bartenders, service hours and booking minimum, what the per-guest mixer package contains, and whether alcohol is supplied by the host or not included.
The quote turns 10 hours of labour into a fixed $500.00; if the job runs over, the mobile bar service absorbs the extra time, so quote hours you are confident about.
The biggest single commitment is "Bartender service during the reception" at $400.00 (29% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Labour: Bartender service during the reception and Bar setup and breakdown, fixed at $500.00.
- Products: Mixers, juices and garnish package and Bagged ice, delivered, fixed at $480.00.
- Equipment: Portable bar and back-bar table rental, fixed at $175.00.
- Services: Signature cocktail recipes and batching, fixed at $120.00.
- Materials: Cups, napkins and straws, fixed at $67.50.
- Travel: Travel beyond 20 miles, fixed at $21.00.
- Anything outside "Two bartenders for a four-hour backyard wedding reception of 90 guests, with host-supplied alcohol and two signature cocktails" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-9338 for:
- The accepted price, $1,363.50, and the quote number
- Customer name (Casey Nguyen in the sample), signature and date
- When payment is due: Deposit at booking, balance due 7 days before the event
- The last day the price holds (30 days after issue in this sample)
Bartender pricing tips
- State on the invoice who supplied the alcohol; when the host bought it, list only labor, mixers and equipment so the bill cannot be read as you selling liquor at a private party.
- Bill hours per bartender with the start and last-call times written in, and price overtime per bartender per extra hour, because hosts often ask to keep the bar open once the dance floor fills.
- Price mixers and garnishes per guest from the final headcount, so a guest list that grows from 90 to 110 changes one quantity instead of the whole package.
- Say whether gratuity is included in the hourly rate or whether a tip jar is allowed; hosts ask, and a written policy stops a host from tipping twice or feeling ambushed by a jar on the bar.
Quote or estimate for mobile bartending?
Bartenders rarely need a separate estimate: the scope is usually clear enough to commit to a price such as $1,363.50 up front.
Frequently asked questions
How do I write a bartender quote?
List exactly what is included (8 lines for two bartenders for a four-hour backyard wedding reception of 90 guests, with host-supplied alcohol and two signature cocktails in the sample), give one fixed price ($1,363.50), the validity period and payment terms, and add a signature block for acceptance.
Is a bartender quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a bartender quote ask for a deposit?
A booking deposit holds the date and covers the minimum hours, and the rest is collected before the event so nobody is settling the bill at last call.