Yoga Instructor Invoice Template
A yoga instructor invoice bills class, lists services, equipment and travel on separate lines and states the terms (Net 30 for corporate clients; private sessions paid at booking). This template is pre-filled for an 8-week lunchtime yoga series at a company office plus two private sessions for the HR lead: 7 lines totalling $2,264.80 before tax. Edit it and download the PDF.
Pre-filled for a yoga instructor: an 8-week lunchtime yoga series at a company office plus two private sessions for the hr lead. Example prices: replace them with your own.
From
Fox Hollow Yoga Teaching
699 Market Street
Salem, MA 01970
billing@example.com
(512) 555-0199
Invoice
Bill to
Avery Lindqvist
9 Willow Court
Franklin, TN 37064
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Corporate lunchtime class, 45 min, on siteUp to 20 employees, all levels, chair options | 8 class | $150.00 | $1,200.00 |
| Mat and prop hire for the groupMats, blocks and straps for 20 | 8 class | $30.00 | $240.00 |
| Private one-to-one yoga session, 60 min | 2 session | $95.00 | $190.00 |
| Restorative yoga workshop, 2 hours | 1 event | $350.00 | $350.00 |
| Recorded 30-min desk-break practice video for staff | 1 each | $180.00 | $180.00 |
| Pre-series staff survey and class plan | 1 each | $60.00 | $60.00 |
| Travel to client office, round trips | 64 mile | $0.70 | $44.80 |
- Subtotal
- $2,264.80
- Balance due
- $2,264.80
Notes
Thank you for choosing Fox Hollow Yoga Teaching. Terms: Net 30 for corporate clients; private sessions paid at booking.
Payment details
Bank transfer or card. Please quote the invoice number.
Made with Billwise - invoice-pdf-maker-app.web.app
Preview of the PDF. Everything stays in your browser: nothing is uploaded.
Yoga Instructor invoice at a glance
| Typical job | An 8-week lunchtime yoga series at a company office plus two private sessions for the HR lead |
|---|---|
| Main billing unit | class |
| Usual payment terms | Net 30 for corporate clients; private sessions paid at booking |
| Deposit practice | Corporate series and retreats are commonly secured with a deposit of a quarter to a half of the fee; private sessions are prepaid. |
| Sample lines | 7 lines, $2,264.80 before tax |
| Largest line | Corporate lunchtime class, 45 min, on site: $1,200.00 (53%) |
| Trade-specific fields | Teaching certification (e.g. RYT 200), Class location, Class dates and time slots, Purchase order no. (corporate), Liability insurance policy no. |
Sample yoga instructor invoice line items
An 8-week lunchtime yoga series at a company office plus two private sessions for the HR lead: 7 lines adding up to $2,264.80, split into services $1,980.00 (87%), equipment $240.00 (11%) and travel $44.80 (2%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Corporate lunchtime class, 45 min, on site (Up to 20 employees, all levels, chair options) | 8 class | $150.00 | $1,200.00 |
| Mat and prop hire for the group (Mats, blocks and straps for 20) | 8 class | $30.00 | $240.00 |
| Private one-to-one yoga session, 60 min | 2 session | $95.00 | $190.00 |
| Restorative yoga workshop, 2 hours | 1 event | $350.00 | $350.00 |
| Recorded 30-min desk-break practice video for staff | 1 each | $180.00 | $180.00 |
| Pre-series staff survey and class plan | 1 each | $60.00 | $60.00 |
| Travel to client office, round trips | 64 mile | $0.70 | $44.80 |
| Subtotal | $2,264.80 | ||
| Total before tax | $2,264.80 |
What a yoga instructor invoice should include
- Your yoga teaching business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Avery Lindqvist in the sample)
- A unique invoice number (INV-6537) and the issue date
- Payment terms and a due date: Net 30 for corporate clients; private sessions paid at booking
- Teaching certification (e.g. RYT 200): for example LIC-216708
- Class location: for example 9 Willow Court
- Class dates and time slots: for example 26 November 2026
- Purchase order no. (corporate): for example PO-7161
- Line items in class or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How yoga instructors bill
Bills studios per class taught, private students per session and companies per class series, with workshops and retreats priced as separate events.
Yoga instructors commonly use "Net 30 for corporate clients; private sessions paid at booking", so payment is due 30 days after the invoice date. Corporate series and retreats are commonly secured with a deposit of a quarter to a half of the fee; private sessions are prepaid.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Exercise Trainers and Group Fitness Instructors $22.20 (employees, not contractor rates).
Yoga Instructor invoicing tips
- When you teach at a studio as a contractor, invoice the studio for each class with its date, time slot and headcount if your pay depends on attendance, so per-student bonuses can be checked against the studio's sign-in sheet.
- Wellness budgets at larger companies usually run through procurement, so put the purchase order number and the name of the person who booked the series on the invoice or it can stall in accounts payable.
- Price mat and prop hire separately from teaching, because some offices already own mats and will ask to drop that line rather than negotiate down your class rate.
- For a class series, list every date taught; if the company cancels a class at short notice, the dated list shows which classes remain billable under your terms.
Yoga Instructor billing disputes to head off
- Studios that pay per student sometimes report lower attendance than you counted. Recording the headcount for each class on your invoice gives both sides a figure to reconcile.
- Retreat and workshop deposits are argued over when a participant drops out; stating on the invoice the date after which the deposit is non-refundable avoids the discussion.
Work a yoga instructor can bill for
Core tasks of Exercise Trainers and Group Fitness Instructors (O*NET 39-9031.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Explain and enforce safety rules and regulations governing sports, recreational activities, and the use of exercise equipment.
- Offer alternatives during classes to accommodate different levels of fitness.
- Plan routines, choose appropriate music, and choose different movements for each set of muscles, depending on participants' capabilities and limitations.
- Observe participants and inform them of corrective measures necessary for skill improvement.
- Teach proper breathing techniques used during physical exertion.
- Instruct participants in maintaining exertion levels to maximize benefits from exercise routines.
How to make a yoga instructor invoice
-
Add both parties
Enter Fox Hollow Yoga Teaching (your business) and the customer, Avery Lindqvist, then teaching certification (e.g. ryt 200).
-
Number and terms
Give it a unique number such as INV-6537 and set the terms to Net 30 for corporate clients; private sessions paid at booking.
-
List the work
One line per item: the sample runs from "Corporate lunchtime class, 45 min, on site" (8 class) to "Travel to client office, round trips" (64 mile).
-
Check the total
The 7 lines come to $2,264.80; add sales tax only if your state taxes yoga instruction.
-
Download and send
Download the PDF or print it, then keep a copy with the yoga instruction records.
Frequently asked questions
How do I make a yoga instructor invoice?
Add your yoga teaching business details, the customer, teaching certification (e.g. ryt 200), class location, class dates and time slots and purchase order no. (corporate), then one line per item with quantity and rate. The template above is pre-filled with 7 lines for an 8-week lunchtime yoga series at a company office plus two private sessions for the HR lead totalling $2,264.80; change the prices and download the PDF.
How do yoga instructors charge?
Mostly class. Bills studios per class taught, private students per session and companies per class series, with workshops and retreats priced as separate events.
When should a yoga instructor invoice be paid?
Net 30 for corporate clients; private sessions paid at booking is the usual arrangement. Corporate series and retreats are commonly secured with a deposit of a quarter to a half of the fee; private sessions are prepaid. Put the terms and the due date on the invoice so there is no doubt.
How much do yoga instructors earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Exercise Trainers and Group Fitness Instructors $22.20 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.