Massage Therapist Invoice Template
A massage therapist invoice bills session, lists services, travel and fees on separate lines and states the terms (Due at the end of the session). This template is pre-filled for a mobile couples' massage at the client's home: two 90-minute sessions with hot stone and aromatherapy add-ons: 8 lines totalling $502.00 before tax. Edit it and download the PDF.
Pre-filled for a massage therapist: a mobile couples' massage at the client's home: two 90-minute sessions with hot stone and aromatherapy add-ons. Example prices: replace them with your own.
From
Fox Hollow Massage Therapy
395 Market Street
Fairview, OR 97024
billing@example.com
(512) 555-0195
Invoice
Bill to
Avery Lindqvist
9 Willow Court
Springfield, IL 62704
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Deep tissue massage, 90 minFocus on neck, shoulders and lower back | 1 session | $145.00 | $145.00 |
| Swedish relaxation massage, 90 min | 1 session | $130.00 | $130.00 |
| Hot stone enhancement | 1 each | $30.00 | $30.00 |
| Aromatherapy oil upgrade | 2 each | $12.00 | $24.00 |
| Cupping add-on, 15 min | 1 each | $25.00 | $25.00 |
| Mobile visit fee, tables and linens brought on siteTwo therapists, within 15 miles | 2 visit | $40.00 | $80.00 |
| Take-home arnica muscle rub, 2 oz | 1 each | $18.00 | $18.00 |
| Gratuity, added by client | 1 each | $50.00 | $50.00 |
- Subtotal
- $502.00
- Balance due
- $502.00
Notes
Thank you for choosing Fox Hollow Massage Therapy. Terms: Due at the end of the session.
Payment details
Bank transfer or card. Please quote the invoice number.
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Massage Therapist invoice at a glance
| Typical job | A mobile couples' massage at the client's home: two 90-minute sessions with hot stone and aromatherapy add-ons |
|---|---|
| Main billing unit | session |
| Usual payment terms | Due at the end of the session |
| Deposit practice | Mobile and couples bookings often hold a card on file or a deposit of one session's price, which is kept for no-shows. |
| Sample lines | 8 lines, $502.00 before tax |
| Largest line | Deep tissue massage, 90 min: $145.00 (29%) |
| Trade-specific fields | Massage therapy license no. (state), Session date and start time, Session length (hands-on minutes), Treatment address (mobile visits), Health intake form on file |
Sample massage therapist invoice line items
A mobile couples' massage at the client's home: two 90-minute sessions with hot stone and aromatherapy add-ons: 8 lines adding up to $502.00, split into services $330.00 (66%), travel $80.00 (16%) and fees $50.00 (10%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Deep tissue massage, 90 min (Focus on neck, shoulders and lower back) | 1 session | $145.00 | $145.00 |
| Swedish relaxation massage, 90 min | 1 session | $130.00 | $130.00 |
| Hot stone enhancement | 1 each | $30.00 | $30.00 |
| Aromatherapy oil upgrade | 2 each | $12.00 | $24.00 |
| Cupping add-on, 15 min | 1 each | $25.00 | $25.00 |
| Mobile visit fee, tables and linens brought on site (Two therapists, within 15 miles) | 2 visit | $40.00 | $80.00 |
| Take-home arnica muscle rub, 2 oz | 1 each | $18.00 | $18.00 |
| Gratuity, added by client | 1 each | $50.00 | $50.00 |
| Subtotal | $502.00 | ||
| Total before tax | $502.00 |
What a massage therapist invoice should include
- Your massage therapy practice name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Avery Lindqvist in the sample)
- A unique invoice number (INV-2857) and the issue date
- Payment terms and a due date: Due at the end of the session
- Massage therapy license no. (state): for example LIC-686155
- Session date and start time: for example 21 November 2026
- Session length (hands-on minutes): for example 19 November 2026
- Treatment address (mobile visits): for example 9 Willow Court
- Line items in session or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How massage therapists bill
Charges per session by length (60, 90 or 120 minutes), with enhancements such as hot stones or cupping priced as add-ons and gratuity left to the client.
Massage therapists commonly use "Due at the end of the session". Mobile and couples bookings often hold a card on file or a deposit of one session's price, which is kept for no-shows.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Massage Therapists $27.86 (employees, not contractor rates).
Massage Therapist invoicing tips
- Write the session length in minutes on each line and say whether it is hands-on time or includes the intake chat, because a '60-minute massage' with 50 minutes on the table is a frequent complaint.
- Keep gratuity on its own line, apart from the treatment price, so the client's card statement matches the receipt and the tip is recorded as income rather than looking like a price change.
- Clients claiming massage through an HSA, FSA or an extended health plan are often asked for your license number, the treatment date and the referring doctor's name, so fill those in rather than leaving them blank.
- For mobile massage, bill the call-out and set-up fee as its own item and state your service radius; clients accept a visible travel charge far more readily than a session rate that changes by zip code.
Massage Therapist billing disputes to head off
- No-shows and same-day cancellations eat into a fully booked day. Stating the cancellation window and fee on the booking confirmation and repeating it on the receipt makes the fee defensible when you charge it.
- Enhancements applied without the client clearly asking (a stronger oil, cupping, ten extra minutes) end up as disputed card charges; listing each add-on with its own price shows what the client agreed to.
Work a massage therapist can bill for
Core tasks of Massage Therapists (O*NET 31-9011.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Confer with clients about their medical histories and problems with stress or pain to determine how massage will be most helpful.
- Apply finger and hand pressure to specific points of the body.
- Massage and knead muscles and soft tissues of the body to provide treatment for medical conditions, injuries, or wellness maintenance.
- Maintain treatment records.
- Provide clients with guidance and information about techniques for postural improvement and stretching, strengthening, relaxation, and rehabilitative exercises.
- Assess clients' soft tissue condition, joint quality and function, muscle strength, and range of motion.
How to make a massage therapist invoice
-
Add both parties
Enter Fox Hollow Massage Therapy (your business) and the customer, Avery Lindqvist, then massage therapy license no. (state).
-
Number and terms
Give it a unique number such as INV-2857 and set the terms to Due at the end of the session.
-
List the work
One line per item: the sample runs from "Deep tissue massage, 90 min" (1 session) to "Gratuity, added by client" (1 each).
-
Check the total
The 8 lines come to $502.00; add sales tax only if your state taxes massage therapy.
-
Download and send
Download the PDF or print it, then keep a copy with the massage therapy records.
Frequently asked questions
How do I make a massage therapist invoice?
Add your massage therapy practice details, the customer, massage therapy license no. (state), session date and start time, session length (hands-on minutes) and treatment address (mobile visits), then one line per item with quantity and rate. The template above is pre-filled with 8 lines for a mobile couples' massage at the client's home: two 90-minute sessions with hot stone and aromatherapy add-ons totalling $502.00; change the prices and download the PDF.
How do massage therapists charge?
Mostly session. Charges per session by length (60, 90 or 120 minutes), with enhancements such as hot stones or cupping priced as add-ons and gratuity left to the client.
When should a massage therapist invoice be paid?
Due at the end of the session is the usual arrangement. Mobile and couples bookings often hold a card on file or a deposit of one session's price, which is kept for no-shows. Put the terms and the due date on the invoice so there is no doubt.
How much do massage therapists earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Massage Therapists $27.86 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.