Upholsterer Invoice Template
An upholsterer invoice bills piece, lists labour, materials and travel on separate lines and states the terms (50% deposit when fabric is ordered, balance on delivery). This template is pre-filled for reupholster a three-cushion sofa and two dining chair seats in a customer-chosen woven fabric: 9 lines totalling $2,505.00 before tax. Edit it and download the PDF.
Pre-filled for an upholsterer: reupholster a three-cushion sofa and two dining chair seats in a customer-chosen woven fabric. Example prices: replace them with your own.
From
Summit Upholstery Shop
596 Market Street
Franklin, TN 37064
billing@example.com
(608) 555-0196
Invoice
Bill to
Casey Nguyen
27 Birch Avenue
Georgetown, TX 78626
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Reupholster three-cushion sofaStrip to frame, new webbing, double welt cord | 1 piece | $950.00 | $950.00 |
| Upholstery fabric, 54 in wovenIncludes extra yardage to match a 13 in pattern repeat | 16 yd | $42.00 | $672.00 |
| High-resilience foam seat cores, cut to size | 3 each | $85.00 | $255.00 |
| Dacron wrap and muslin cushion casings | 1 lot | $45.00 | $45.00 |
| Re-tie eight-way hand-tied springs | 1 piece | $180.00 | $180.00 |
| Reglue and reinforce loose frame joints | 1.5 hr | $60.00 | $90.00 |
| Recover dining chair drop-in seats | 2 each | $65.00 | $130.00 |
| Fabric for chair seats | 1.5 yd | $42.00 | $63.00 |
| Pickup and return delivery | 2 trip | $60.00 | $120.00 |
- Subtotal
- $2,505.00
- Balance due
- $2,505.00
Notes
Thank you for choosing Summit Upholstery Shop. Terms: 50% deposit when fabric is ordered, balance on delivery.
Payment details
Bank transfer or card. Please quote the invoice number.
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Upholsterer invoice at a glance
| Typical job | Reupholster a three-cushion sofa and two dining chair seats in a customer-chosen woven fabric |
|---|---|
| Main billing unit | piece |
| Usual payment terms | 50% deposit when fabric is ordered, balance on delivery |
| Deposit practice | A deposit covering the fabric is standard, because yardage cut from the bolt for one sofa cannot be sent back. |
| Sample lines | 9 lines, $2,505.00 before tax |
| Largest line | Reupholster three-cushion sofa: $950.00 (38%) |
| Labour hours billed | 1.5 h, $1,350.00 |
| Trade-specific fields | Work order no., Fabric name, color and pattern no., Fabric supplied by (shop or customer), Pickup and delivery addresses |
Sample upholsterer invoice line items
Reupholster a three-cushion sofa and two dining chair seats in a customer-chosen woven fabric: 9 lines adding up to $2,505.00, split into labour $1,350.00 (54%), materials $1,035.00 (41%) and travel $120.00 (5%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Reupholster three-cushion sofa (Strip to frame, new webbing, double welt cord) | 1 piece | $950.00 | $950.00 |
| Upholstery fabric, 54 in woven (Includes extra yardage to match a 13 in pattern repeat) | 16 yd | $42.00 | $672.00 |
| High-resilience foam seat cores, cut to size | 3 each | $85.00 | $255.00 |
| Dacron wrap and muslin cushion casings | 1 lot | $45.00 | $45.00 |
| Re-tie eight-way hand-tied springs | 1 piece | $180.00 | $180.00 |
| Reglue and reinforce loose frame joints | 1.5 hr | $60.00 | $90.00 |
| Recover dining chair drop-in seats | 2 each | $65.00 | $130.00 |
| Fabric for chair seats | 1.5 yd | $42.00 | $63.00 |
| Pickup and return delivery | 2 trip | $60.00 | $120.00 |
| Subtotal | $2,505.00 | ||
| Total before tax | $2,505.00 |
What an upholsterer invoice should include
- Your upholstery shop name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Casey Nguyen in the sample)
- A unique invoice number (INV-6082) and the issue date
- Payment terms and a due date: 50% deposit when fabric is ordered, balance on delivery
- Work order no.: for example PO-7354
- Fabric name, color and pattern no.: for example See notes
- Fabric supplied by (shop or customer): for example See notes
- Pickup and delivery addresses: for example 27 Birch Avenue
- Line items in piece or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How upholsterers bill
Quotes labor per piece of furniture by size and style, figures fabric in yards for the chosen width and repeat, and adds foam, springs and frame repairs as needed.
Upholsterers commonly use "50% deposit when fabric is ordered, balance on delivery". A deposit covering the fabric is standard, because yardage cut from the bolt for one sofa cannot be sent back.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Upholsterers $22.21 (employees, not contractor rates). The sample's $60.00 per hour for "Reglue and reinforce loose frame joints" is 2.7 times that employee figure; a business rate also has to cover insurance, tools, travel, unbilled admin time and profit.
Upholsterer invoicing tips
- Show fabric yardage apart from labor and note when a pattern repeat or stripe matching added yards, because customers estimate yardage from the sofa's size and expect the plain-fabric figure.
- When the customer supplies the fabric (customer's own material), say so on the invoice and add that flaws in fabric you did not supply fall outside your workmanship guarantee.
- Carry hidden frame and spring work as an allowance on the quote and invoice the actual hours once the piece is stripped, since broken rails and loose springs only show after the old cover comes off.
- List the foam type and density for every cushion, which is the first thing a customer asks about when the new seat feels firmer than the old one.
Upholsterer billing disputes to head off
- Motif placement on florals and stripes is a common complaint. Recording on the work order where the pattern centers on each cushion, initialled by the customer, settles 'it's off-center' before any fabric is cut.
- Customers who bring too little fabric still expect a seamless result; printing the yardage required next to the yardage received explains an added seam or contrast panel.
Work an upholsterer can bill for
Core tasks of Upholsterers (O*NET 51-6093.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Fit, install, and secure material on frames, using hand tools, power tools, glue, cement, or staples.
- Build furniture up with loose fiber stuffing, cotton, felt, or foam padding to form smooth, rounded surfaces.
- Examine furniture frames, upholstery, springs, and webbing to locate defects.
- Attach fasteners, grommets, buttons, buckles, ornamental trim, and other accessories to covers or frames, using hand tools.
- Remove covering, webbing, padding, or defective springs from workpieces, using hand tools such as hammers and tack pullers.
- Read work orders, and apply knowledge and experience with materials to determine types and amounts of materials required to cover workpieces.
How to make an upholsterer invoice
-
Add both parties
Enter Summit Upholstery Shop (your business) and the customer, Casey Nguyen, then work order no..
-
Number and terms
Give it a unique number such as INV-6082 and set the terms to 50% deposit when fabric is ordered, balance on delivery.
-
List the work
One line per item: the sample runs from "Reupholster three-cushion sofa" (1 piece) to "Pickup and return delivery" (2 trip).
-
Check the total
The 9 lines come to $2,505.00; add sales tax only if your state taxes upholstery work.
-
Download and send
Download the PDF or print it, then keep a copy with the upholstery work records.
Frequently asked questions
How do I make an upholsterer invoice?
Add your upholstery shop details, the customer, work order no., fabric name, color and pattern no., fabric supplied by (shop or customer) and pickup and delivery addresses, then one line per item with quantity and rate. The template above is pre-filled with 9 lines for reupholster a three-cushion sofa and two dining chair seats in a customer-chosen woven fabric totalling $2,505.00; change the prices and download the PDF.
How do upholsterers charge?
Mostly piece. Quotes labor per piece of furniture by size and style, figures fabric in yards for the chosen width and repeat, and adds foam, springs and frame repairs as needed.
When should an upholsterer invoice be paid?
50% deposit when fabric is ordered, balance on delivery is the usual arrangement. A deposit covering the fabric is standard, because yardage cut from the bolt for one sofa cannot be sent back. Put the terms and the due date on the invoice so there is no doubt.
How much do upholsterers earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Upholsterers $22.21 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.