Interior Designer Invoice Template
An interior designer invoice bills hr, lists products, labour and fees on separate lines and states the terms (Design retainer at signing; furnishings paid in full before ordering). This template is pre-filled for design and furnish a living room: concept boards, furniture layout, and procurement of a sofa, rug and lighting: 9 lines totalling $10,323.50 before tax. Edit it and download the PDF.
Pre-filled for an interior designer: design and furnish a living room: concept boards, furniture layout, and procurement of a sofa, rug and lighting. Example prices: replace them with your own.
From
Granite Interior Design Studio
629 Market Street
Fairview, OR 97024
billing@example.com
(978) 555-0129
Invoice
Bill to
Dana Whitfield
14 Elm Street
Franklin, TN 37064
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Initial consultation and site measure | 1 each | $250.00 | $250.00 |
| Concept development and mood boards | 8 hr | $150.00 | $1,200.00 |
| Furniture layout and lighting plan | 6 hr | $150.00 | $900.00 |
| Three-seat sofa, performance fabricMade to order at trade price | 1 each | $3,200.00 | $3,200.00 |
| Wool area rug, 9 x 12 ft | 1 each | $1,850.00 | $1,850.00 |
| Floor and table lamps | 3 each | $280.00 | $840.00 |
| Procurement fee on furnishings15% of $5,890 furnishings cost | 1 each | $883.50 | $883.50 |
| Freight, receiving and white-glove delivery | 1 each | $450.00 | $450.00 |
| Installation day: placement and styling | 5 hr | $150.00 | $750.00 |
- Subtotal
- $10,323.50
- Balance due
- $10,323.50
Notes
Thank you for choosing Granite Interior Design Studio. Terms: Design retainer at signing; furnishings paid in full before ordering.
Payment details
Bank transfer or card. Please quote the invoice number.
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Interior Designer invoice at a glance
| Typical job | Design and furnish a living room: concept boards, furniture layout, and procurement of a sofa, rug and lighting |
|---|---|
| Main billing unit | hr |
| Usual payment terms | Design retainer at signing; furnishings paid in full before ordering |
| Deposit practice | A design retainer at signing is standard, and furnishings are usually paid in full before they are ordered because made-to-order pieces cannot be sent back. |
| Sample lines | 9 lines, $10,323.50 before tax |
| Largest line | Three-seat sofa, performance fabric: $3,200.00 (31%) |
| Labour hours billed | 19 h, $2,850.00 |
| Trade-specific fields | Project name, Room or phase, Proposal no., Purchase order no., Vendor and lead time |
Sample interior designer invoice line items
Design and furnish a living room: concept boards, furniture layout, and procurement of a sofa, rug and lighting: 9 lines adding up to $10,323.50, split into products $5,890.00 (57%), labour $2,850.00 (28%) and fees $1,333.50 (13%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Initial consultation and site measure | 1 each | $250.00 | $250.00 |
| Concept development and mood boards | 8 hr | $150.00 | $1,200.00 |
| Furniture layout and lighting plan | 6 hr | $150.00 | $900.00 |
| Three-seat sofa, performance fabric (Made to order at trade price) | 1 each | $3,200.00 | $3,200.00 |
| Wool area rug, 9 x 12 ft | 1 each | $1,850.00 | $1,850.00 |
| Floor and table lamps | 3 each | $280.00 | $840.00 |
| Procurement fee on furnishings (15% of $5,890 furnishings cost) | 1 each | $883.50 | $883.50 |
| Freight, receiving and white-glove delivery | 1 each | $450.00 | $450.00 |
| Installation day: placement and styling | 5 hr | $150.00 | $750.00 |
| Subtotal | $10,323.50 | ||
| Total before tax | $10,323.50 |
What an interior designer invoice should include
- Your interior design studio name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Dana Whitfield in the sample)
- A unique invoice number (INV-6555) and the issue date
- Payment terms and a due date: Design retainer at signing; furnishings paid in full before ordering
- Project name: for example Design and furnish a living room: concept boards, furniture layout, and procurement of a sofa, rug and lighting
- Room or phase: for example Main bathroom
- Proposal no.: for example See notes
- Purchase order no.: for example PO-5537
- Line items in hr or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How interior designers bill
Designers bill a flat design fee or hourly time for concepts and drawings, then charge for the furnishings they procure, either passing on a trade discount or adding a stated markup.
Interior designers commonly use "Design retainer at signing; furnishings paid in full before ordering". A design retainer at signing is standard, and furnishings are usually paid in full before they are ordered because made-to-order pieces cannot be sent back.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Interior Designers $30.52 (employees, not contractor rates). The sample's $150.00 per hour for "Concept development and mood boards" is 4.9 times that employee figure; a business rate also has to cover insurance, tools, travel, unbilled admin time and profit.
Interior Designer invoicing tips
- Invoice furnishings separately from design hours, ideally against a purchase approval the client signs before you order, because custom upholstery and made-to-order pieces usually cannot be cancelled.
- State your procurement percentage and the cost it applies to, so a client who spots the same sofa online can see the price covers sourcing, order tracking, receiving and inspection.
- Bill freight, warehouse receiving and white-glove delivery as their own lines; those costs arrive weeks after the order and surprise clients when folded into a later design invoice.
- Group design hours by phase, such as concept, design development, procurement and installation, so the client sees where the time went when revision rounds run long.
Interior Designer billing disputes to head off
- Clients who change their minds after a custom order expect a refund; noting the order date, the signed approval and the non-returnable status on each furnishing line protects you when the vendor refuses the return.
- Sales tax on resold furniture is easy to overlook; marking design fees and furnishing lines taxable or not according to your state's rules avoids paying the tax out of your own margin later.
Work an interior designer can bill for
Core tasks of Interior Designers (O*NET 27-1025.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Estimate material requirements and costs, and present design to client for approval.
- Confer with client to determine factors affecting planning of interior environments, such as budget, architectural preferences, purpose, and function.
- Advise client on interior design factors, such as space planning, layout and use of furnishings or equipment, and color coordination.
- Select or design, and purchase furnishings, art work, and accessories.
- Formulate environmental plan to be practical, esthetic, and conducive to intended purposes, such as raising productivity or selling merchandise.
- Subcontract fabrication, installation, and arrangement of carpeting, fixtures, accessories, draperies, paint and wall coverings, art work, furniture, and related items.
How to make an interior designer invoice
-
Add both parties
Enter Granite Interior Design Studio (your business) and the customer, Dana Whitfield, then project name.
-
Number and terms
Give it a unique number such as INV-6555 and set the terms to Design retainer at signing; furnishings paid in full before ordering.
-
List the work
One line per item: the sample runs from "Initial consultation and site measure" (1 each) to "Installation day: placement and styling" (5 hr).
-
Check the total
The 9 lines come to $10,323.50; add sales tax only if your state taxes interior design.
-
Download and send
Download the PDF or print it, then keep a copy with the interior design records.
Frequently asked questions
How do I make an interior designer invoice?
Add your interior design studio details, the customer, project name, room or phase, proposal no. and purchase order no., then one line per item with quantity and rate. The template above is pre-filled with 9 lines for design and furnish a living room: concept boards, furniture layout, and procurement of a sofa, rug and lighting totalling $10,323.50; change the prices and download the PDF.
How do interior designers charge?
Mostly hr. Designers bill a flat design fee or hourly time for concepts and drawings, then charge for the furnishings they procure, either passing on a trade discount or adding a stated markup.
When should an interior designer invoice be paid?
Design retainer at signing; furnishings paid in full before ordering is the usual arrangement. A design retainer at signing is standard, and furnishings are usually paid in full before they are ordered because made-to-order pieces cannot be sent back. Put the terms and the due date on the invoice so there is no doubt.
How much do interior designers earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Interior Designers $30.52 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.