Proofreader Quote Template
A proofreader quote commits to one fixed price for a defined scope: here $1,481.00 for proofread a 62,000-word novel manuscript and check the typeset proof before printing, built from 6 lines with a 50% deposit on acceptance. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for a proofreader: proofread a 62,000-word novel manuscript and check the typeset proof before printing. Example prices: replace them with your own.
From
Lakeside Proofreading
134 Market Street
Madison, WI 53703
billing@example.com
(312) 555-0134
Quote
Quote for
Robin Okafor
63 Linden Place
Fairview, OR 97024
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Manuscript proofread62,000 words: spelling, punctuation, consistency | 62,000 word | $0.02 | $930.00 |
| Style sheetCharacter names, spellings, capitalization, hyphenation | 1 each | $50.00 | $50.00 |
| Query resolution call with author | 1 hr | $45.00 | $45.00 |
| Second pass on author-revised chaptersChapters 3, 7 and 12 | 9,000 word | $0.01 | $90.00 |
| Rush turnaround, 7 days instead of 1420% of manuscript proofread fee | 1 each | $186.00 | $186.00 |
| Typeset proof checkWidows, orphans, bad breaks, running heads | 240 page | $0.75 | $180.00 |
- Subtotal
- $1,481.00
- Quote total
- $1,481.00
Notes
Fixed price for the scope listed. Book proofreaders commonly take half the fee upfront to reserve a slot in their schedule. Sign and return to accept.
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Proofreader quote at a glance
| Fixed price | $1,481.00 before tax |
|---|---|
| Scope | Proofread a 62,000-word novel manuscript and check the typeset proof before printing |
| Valid until | 30 days after the quote date |
| Due on acceptance | $740.50 (50%) |
| Due on completion | $740.50 |
| Lines quoted | 6 |
What the $1,481.00 proofreader quote covers
| Included | Quantity | Price |
|---|---|---|
| Manuscript proofread (62,000 words: spelling, punctuation, consistency) | 62,000 word | $930.00 |
| Style sheet (Character names, spellings, capitalization, hyphenation) | 1 each | $50.00 |
| Query resolution call with author | 1 hr | $45.00 |
| Second pass on author-revised chapters (Chapters 3, 7 and 12) | 9,000 word | $90.00 |
| Rush turnaround, 7 days instead of 14 (20% of manuscript proofread fee) | 1 each | $186.00 |
| Typeset proof check (Widows, orphans, bad breaks, running heads) | 240 page | $180.00 |
| Quoted price | $1,481.00 |
Quoting proofreading at a fixed price
A proofreading quote should state the word count it is based on, the level of edit, the return date and the rate for any extra words.
The quote turns 1 hours of labour into a fixed $45.00; if the job runs over, the proofreading business absorbs the extra time, so quote hours you are confident about.
The biggest single commitment is "Manuscript proofread" at $930.00 (63% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Services: Manuscript proofread, Style sheet and Second pass on author-revised chapters and 1 more, fixed at $1,250.00.
- Fees: Rush turnaround, 7 days instead of 14, fixed at $186.00.
- Labour: Query resolution call with author, fixed at $45.00.
- Anything outside "Proofread a 62,000-word novel manuscript and check the typeset proof before printing" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-1444 for:
- The accepted price, $1,481.00, and the quote number
- Customer name (Robin Okafor in the sample), signature and date
- The deposit due on signing, $740.50, and how to pay it
- The last day the price holds (30 days after issue in this sample)
Proofreader pricing tips
- Invoice from the word count of the file you actually received and print it on the line, because manuscripts often grow by thousands of words between booking and delivery.
- Name the level of edit on the invoice; authors frequently book a proofread and then expect sentence-level rewriting that belongs to the higher copyediting rate.
- Give the style sheet its own line, since the author and typesetter reuse it for later books in the series and it is real work, not a by-product.
- Charge a rush premium as a percentage of the base fee and show the shortened turnaround in the detail, so the extra cost is plainly tied to the deadline.
Quote or estimate for proofreading?
Proofreaders rarely need a separate estimate: the scope is usually clear enough to commit to a price such as $1,481.00 up front.
Frequently asked questions
How do I write a proofreader quote?
List exactly what is included (6 lines for proofread a 62,000-word novel manuscript and check the typeset proof before printing in the sample), give one fixed price ($1,481.00), the validity period and payment terms, and add a signature block for acceptance.
Is a proofreader quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a proofreader quote ask for a deposit?
Book proofreaders commonly take half the fee upfront to reserve a slot in their schedule.