HR Consultant Quote Template
A HR consultant quote commits to one fixed price for a defined scope: here $8,395.00 for write an employee handbook for a 40-person company operating in two states and run a manager training workshop, built from 7 lines with a 50% deposit on acceptance. It is valid for 30 days and has a signature block. Edit it and download the PDF.
Pre-filled for a HR consultant: write an employee handbook for a 40-person company operating in two states and run a manager training workshop. Example prices: replace them with your own.
From
Maple Row HR Consulting
743 Market Street
Fairview, OR 97024
billing@example.com
(503) 555-0143
Quote
Quote for
Jamie Ortiz
140 Orchard Drive
Springfield, IL 62704
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Discovery interviews with owner and managersCurrent practices, pain points and policy gaps | 5 hr | $135.00 | $675.00 |
| Employee handbook, core policiesConduct, leave, timekeeping, remote work, acknowledgment form | 1 project | $3,200.00 | $3,200.00 |
| State-specific policy addendumLeave and pay rules for each state with employees | 2 state | $450.00 | $900.00 |
| Job description rewritesDuties, exemption status flag and physical requirements | 12 role | $95.00 | $1,140.00 |
| Manager workshop: documenting performance issuesHalf-day, up to 10 managers, slides and handouts | 1 session | $1,400.00 | $1,400.00 |
| Printed workshop workbooks | 10 each | $18.00 | $180.00 |
| Employment attorney review of handbookOutside counsel, billed at cost | 1 each | $900.00 | $900.00 |
- Subtotal
- $8,395.00
- Quote total
- $8,395.00
Notes
Fixed price for the scope listed. Half of a fixed-fee project is commonly invoiced at signing of the engagement letter, with the rest on delivery of the final documents. Sign and return to accept.
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HR Consultant quote at a glance
| Fixed price | $8,395.00 before tax |
|---|---|
| Scope | Write an employee handbook for a 40-person company operating in two states and run a manager training workshop |
| Valid until | 30 days after the quote date |
| Due on acceptance | $4,197.50 (50%) |
| Due on completion | $4,197.50 |
| Lines quoted | 7 |
What the $8,395.00 HR consultant quote covers
| Included | Quantity | Price |
|---|---|---|
| Discovery interviews with owner and managers (Current practices, pain points and policy gaps) | 5 hr | $675.00 |
| Employee handbook, core policies (Conduct, leave, timekeeping, remote work, acknowledgment form) | 1 project | $3,200.00 |
| State-specific policy addendum (Leave and pay rules for each state with employees) | 2 state | $900.00 |
| Job description rewrites (Duties, exemption status flag and physical requirements) | 12 role | $1,140.00 |
| Manager workshop: documenting performance issues (Half-day, up to 10 managers, slides and handouts) | 1 session | $1,400.00 |
| Printed workshop workbooks | 10 each | $180.00 |
| Employment attorney review of handbook (Outside counsel, billed at cost) | 1 each | $900.00 |
| Quoted price | $8,395.00 |
Quoting HR consulting work at a fixed price
An HR consulting quote should define each deliverable, the headcount and states it covers, revision rounds, whether attorney review is included and the payment split.
The quote turns 5 hours of labour into a fixed $675.00; if the job runs over, the HR consulting practice absorbs the extra time, so quote hours you are confident about.
The biggest single commitment is "Employee handbook, core policies" at $3,200.00 (38% of the price): name the exact model, grade or deliverable so there is no argument about what was promised.
What is fixed in this quote
- Services: Employee handbook, core policies, State-specific policy addendum and Job description rewrites and 1 more, fixed at $6,640.00.
- Fees: Employment attorney review of handbook, fixed at $900.00.
- Labour: Discovery interviews with owner and managers, fixed at $675.00.
- Products: Printed workshop workbooks, fixed at $180.00.
- Anything outside "Write an employee handbook for a 40-person company operating in two states and run a manager training workshop" needs a new quote or a signed variation.
The acceptance block
A quote becomes an agreement when the customer accepts it; leave room at the bottom of quote QUO-8613 for:
- The accepted price, $8,395.00, and the quote number
- Customer name (Jamie Ortiz in the sample), signature and date
- The deposit due on signing, $4,197.50, and how to pay it
- The last day the price holds (30 days after issue in this sample)
HR Consultant pricing tips
- State the headcount and the states covered next to the handbook line, because the work grows with every state's leave and wage rules and a client that hires in a third state should expect a new addendum.
- Describe a workplace investigation by a matter reference only, never by employee names or allegations, since invoices pass through accounts payable and sit in the vendor file.
- Bill a fractional HR retainer as a monthly fee tied to headcount bands and list ad hoc requests outside the retainer separately with the date and the manager who asked.
- Put outside employment counsel on its own pass-through line, so the client sees that legal review was done by an attorney and is not part of your consulting fee.
Quote or estimate for HR consulting work?
HR consultants rarely need a separate estimate: the scope is usually clear enough to commit to a price such as $8,395.00 up front.
Frequently asked questions
How do I write a HR consultant quote?
List exactly what is included (7 lines for write an employee handbook for a 40-person company operating in two states and run a manager training workshop in the sample), give one fixed price ($8,395.00), the validity period and payment terms, and add a signature block for acceptance.
Is a HR consultant quote binding once accepted?
Generally yes: an accepted quote is a fixed-price offer for the scope it describes, so extra work needs a new quote or a signed variation. Local contract law decides the details.
Should a HR consultant quote ask for a deposit?
Half of a fixed-fee project is commonly invoiced at signing of the engagement letter, with the rest on delivery of the final documents.