Pet Sitter Invoice Template
A pet sitter invoice bills visit, lists services, fees and travel on separate lines and states the terms (50% at booking for holiday stays, balance due on the day the client returns). This template is pre-filled for five-night holiday stay with overnights for a dog and two cats, plus a meet-and-greet visit: 8 lines totalling $689.80 before tax. Edit it and download the PDF.
Pre-filled for a pet sitter: five-night holiday stay with overnights for a dog and two cats, plus a meet-and-greet visit. Example prices: replace them with your own.
From
Oak Lane Pet Sitting
874 Market Street
Madison, WI 53703
billing@example.com
(312) 555-0174
Invoice
Bill to
Alex Morgan
311 Pine Road
Salem, MA 01970
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Meet-and-greet consultation and key pickup | 1 visit | $0.00 | $0.00 |
| Overnight stay in client's homeArrive 8 pm, leave 8 am, evening and morning walks | 5 night | $85.00 | $425.00 |
| Midday drop-in visit, 30 minPotty break, feeding and play | 5 visit | $25.00 | $125.00 |
| Additional pets: two catsLitter, feeding and fresh water | 5 night | $10.00 | $50.00 |
| Oral medication for senior catTwice daily per vet label | 5 day | $5.00 | $25.00 |
| Holiday rate surcharge | 2 night | $20.00 | $40.00 |
| Mail, plants and trash bins | 5 day | $3.00 | $15.00 |
| Vet visit transport, at client request | 14 mile | $0.70 | $9.80 |
- Subtotal
- $689.80
- Balance due
- $689.80
Notes
Thank you for choosing Oak Lane Pet Sitting. Terms: 50% at booking for holiday stays, balance due on the day the client returns.
Payment details
Bank transfer or card. Please quote the invoice number.
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Pet Sitter invoice at a glance
| Typical job | Five-night holiday stay with overnights for a dog and two cats, plus a meet-and-greet visit |
|---|---|
| Main billing unit | visit |
| Usual payment terms | 50% at booking for holiday stays, balance due on the day the client returns |
| Deposit practice | Holiday and long stays are commonly secured with a deposit, often non-refundable inside a set number of days before the trip. |
| Sample lines | 8 lines, $689.80 before tax |
| Largest line | Overnight stay in client's home: $425.00 (62%) |
| Trade-specific fields | Pets and species, Stay dates, Client's travel contact, Veterinarian and authorization, Home access notes, Feeding and medication schedule |
Sample pet sitter invoice line items
Five-night holiday stay with overnights for a dog and two cats, plus a meet-and-greet visit: 8 lines adding up to $689.80, split into services $640.00 (93%), fees $40.00 (6%) and travel $9.80 (1%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Meet-and-greet consultation and key pickup | 1 visit | $0.00 | $0.00 |
| Overnight stay in client's home (Arrive 8 pm, leave 8 am, evening and morning walks) | 5 night | $85.00 | $425.00 |
| Midday drop-in visit, 30 min (Potty break, feeding and play) | 5 visit | $25.00 | $125.00 |
| Additional pets: two cats (Litter, feeding and fresh water) | 5 night | $10.00 | $50.00 |
| Oral medication for senior cat (Twice daily per vet label) | 5 day | $5.00 | $25.00 |
| Holiday rate surcharge | 2 night | $20.00 | $40.00 |
| Mail, plants and trash bins | 5 day | $3.00 | $15.00 |
| Vet visit transport, at client request | 14 mile | $0.70 | $9.80 |
| Subtotal | $689.80 | ||
| Total before tax | $689.80 |
What a pet sitter invoice should include
- Your pet sitting business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Alex Morgan in the sample)
- A unique invoice number (INV-2584) and the issue date
- Payment terms and a due date: 50% at booking for holiday stays, balance due on the day the client returns
- Pets and species: for example Luna (Border Collie)
- Stay dates: for example 13 November 2026
- Client's travel contact: for example See notes
- Veterinarian and authorization: for example See notes
- Line items in visit or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How pet sitters bill
Charges per drop-in visit or per overnight stay in the client's home, with extra pets, medication and holiday dates priced on top.
Pet sitters commonly use "50% at booking for holiday stays, balance due on the day the client returns", so the invoice is payable the day it is issued. Holiday and long stays are commonly secured with a deposit, often non-refundable inside a set number of days before the trip.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Animal Caretakers $16.09 (employees, not contractor rates).
Pet Sitter invoicing tips
- Count overnight stays as nights and drop-ins as visits on separate lines, because a trip from Friday to Wednesday is five nights but often six days of visits, and owners mix the two up.
- Price each extra pet per night or per visit and name the animals on the line, so the client sees that the cats' litter and feeding are what moved the total.
- Write the medication given, dose times and the vet label it followed, which protects you if a pet's condition changes while the owner is away.
- Mark the specific holiday dates that carry the higher rate rather than raising the whole stay, so the client can see which nights cost more and why.
Pet Sitter billing disputes to head off
- Owners who return a day early expect a refund for the last night; stating on the booking and the invoice whether nights cancelled late are charged keeps that from becoming a dispute.
- Vet bills paid on the owner's behalf during an emergency are easily forgotten, so add them as a reimbursement line with the clinic receipt attached rather than settling up in a text message.
Work a pet sitter can bill for
Core tasks of Animal Caretakers (O*NET 39-2021.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Feed and water animals according to schedules and feeding instructions.
- Answer telephones and schedule appointments.
- Examine and observe animals to detect signs of illness, disease, or injury.
- Respond to questions from patrons, and provide information about animals, such as behavior, habitat, breeding habits, or facility activities.
- Provide treatment to sick or injured animals, or contact veterinarians to secure treatment.
- Collect and record animal information, such as weight, size, physical condition, treatments received, medications given, and food intake.
How to make a pet sitter invoice
-
Add both parties
Enter Oak Lane Pet Sitting (your business) and the customer, Alex Morgan, then pets and species.
-
Number and terms
Give it a unique number such as INV-2584 and set the terms to 50% at booking for holiday stays, balance due on the day the client returns.
-
List the work
One line per item: the sample runs from "Meet-and-greet consultation and key pickup" (1 visit) to "Vet visit transport, at client request" (14 mile).
-
Check the total
The 8 lines come to $689.80; add sales tax only if your state taxes pet sitting.
-
Download and send
Download the PDF or print it, then keep a copy with the pet sitting records.
Frequently asked questions
How do I make a pet sitter invoice?
Add your pet sitting business details, the customer, pets and species, stay dates, client's travel contact and veterinarian and authorization, then one line per item with quantity and rate. The template above is pre-filled with 8 lines for five-night holiday stay with overnights for a dog and two cats, plus a meet-and-greet visit totalling $689.80; change the prices and download the PDF.
How do pet sitters charge?
Mostly visit. Charges per drop-in visit or per overnight stay in the client's home, with extra pets, medication and holiday dates priced on top.
When should a pet sitter invoice be paid?
50% at booking for holiday stays, balance due on the day the client returns is the usual arrangement. Holiday and long stays are commonly secured with a deposit, often non-refundable inside a set number of days before the trip. Put the terms and the due date on the invoice so there is no doubt.
How much do pet sitters earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Animal Caretakers $16.09 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.