Mobile App Developer Invoice Template
A mobile app developer invoice bills milestone, lists labour, services and fees on separate lines and states the terms (Per milestone, each due Net 14). This template is pre-filled for build an iOS and Android loyalty-card app for a small coffee chain and publish it to both app stores: 8 lines totalling $19,204.00 before tax. Edit it and download the PDF.
Pre-filled for a mobile app developer: build an ios and android loyalty-card app for a small coffee chain and publish it to both app stores. Example prices: replace them with your own.
From
Westbrook App Development
654 Market Street
Madison, WI 53703
billing@example.com
(615) 555-0154
Invoice
Bill to
Morgan Ellis
63 Linden Place
Fairview, OR 97024
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Milestone 1: clickable prototypeSign-up, digital card, rewards and store finder screens | 1 milestone | $3,200.00 | $3,200.00 |
| Milestone 2: cross-platform build to betaShared codebase, push notifications, QR scanning at the till | 1 milestone | $9,800.00 | $9,800.00 |
| Back-end API for points and rewards | 30 hr | $115.00 | $3,450.00 |
| Device testing on iOS and Android8 physical devices, two OS versions each | 12 hr | $90.00 | $1,080.00 |
| App store submission and review fixesListings, screenshots, privacy disclosures, rejection replies | 1 project | $900.00 | $900.00 |
| Apple Developer Program, annualEnrolled in the client's name, billed at cost | 1 year | $99.00 | $99.00 |
| Google Play developer registrationOne-time, in the client's name, billed at cost | 1 each | $25.00 | $25.00 |
| Maintenance retainer, first monthOS updates, crash fixes, up to 6 hours | 1 month | $650.00 | $650.00 |
- Subtotal
- $19,204.00
- Balance due
- $19,204.00
Notes
Thank you for choosing Westbrook App Development. Terms: Per milestone, each due Net 14.
Payment details
Bank transfer or card. Please quote the invoice number.
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Mobile App Developer invoice at a glance
| Typical job | Build an iOS and Android loyalty-card app for a small coffee chain and publish it to both app stores |
|---|---|
| Main billing unit | milestone |
| Usual payment terms | Per milestone, each due Net 14 |
| Deposit practice | A first milestone payment or a 20-30 percent deposit before design starts is usual for app projects. |
| Sample lines | 8 lines, $19,204.00 before tax |
| Largest line | Milestone 2: cross-platform build to beta: $9,800.00 (51%) |
| Labour hours billed | 42 h, $17,530.00 |
| Trade-specific fields | App name, Bundle ID / package name, Milestone, Build number, Store accounts owner |
Sample mobile app developer invoice line items
Build an iOS and Android loyalty-card app for a small coffee chain and publish it to both app stores: 8 lines adding up to $19,204.00, split into labour $17,530.00 (91%), services $1,550.00 (8%) and fees $124.00 (1%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Milestone 1: clickable prototype (Sign-up, digital card, rewards and store finder screens) | 1 milestone | $3,200.00 | $3,200.00 |
| Milestone 2: cross-platform build to beta (Shared codebase, push notifications, QR scanning at the till) | 1 milestone | $9,800.00 | $9,800.00 |
| Back-end API for points and rewards | 30 hr | $115.00 | $3,450.00 |
| Device testing on iOS and Android (8 physical devices, two OS versions each) | 12 hr | $90.00 | $1,080.00 |
| App store submission and review fixes (Listings, screenshots, privacy disclosures, rejection replies) | 1 project | $900.00 | $900.00 |
| Apple Developer Program, annual (Enrolled in the client's name, billed at cost) | 1 year | $99.00 | $99.00 |
| Google Play developer registration (One-time, in the client's name, billed at cost) | 1 each | $25.00 | $25.00 |
| Maintenance retainer, first month (OS updates, crash fixes, up to 6 hours) | 1 month | $650.00 | $650.00 |
| Subtotal | $19,204.00 | ||
| Total before tax | $19,204.00 |
What a mobile app developer invoice should include
- Your app development business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Morgan Ellis in the sample)
- A unique invoice number (INV-8940) and the issue date
- Payment terms and a due date: Per milestone, each due Net 14
- App name: for example See notes
- Bundle ID / package name: for example See notes
- Milestone: for example See notes
- Build number: for example See notes
- Line items in milestone or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How mobile app developers bill
Mobile app developers usually bill by milestone (prototype, beta, store release) against an estimate, plus hourly change requests and a monthly maintenance retainer after launch.
Mobile app developers commonly use "Per milestone, each due Net 14", so payment is due 14 days after the invoice date. A first milestone payment or a 20-30 percent deposit before design starts is usual for app projects.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Software Developers $63.98 (employees, not contractor rates). The sample's $115.00 per hour for "Back-end API for points and rewards" is 1.8 times that employee figure; a business rate also has to cover insurance, tools, travel, unbilled admin time and profit.
Mobile App Developer invoicing tips
- Enroll the developer and store accounts in the client's own name and bill the fees at cost, because an app published under your account is awkward to transfer if the relationship ends.
- Tie each milestone invoice to a build number on TestFlight or a Play testing track, so the client can install exactly what they are paying for before approving it.
- Bill rework after an app store rejection according to its cause: a crash is yours to fix, but a rejection over the client's content or missing privacy policy is a change request line.
- Keep the launch build and the maintenance retainer on separate lines, since each new iOS and Android release forces updates and clients often assume those are covered by the build price.
Mobile App Developer billing disputes to head off
- Store review delays push the launch date, and some clients hold the final milestone until the app is live; defining that milestone as 'submitted for review' avoids waiting on a third party to get paid.
- Beta feedback quietly turns into new features; listing beta changes as separately approved change requests keeps the milestone price intact.
Work a mobile app developer can bill for
Core tasks of Software Developers (O*NET 15-1252.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Analyze information to determine, recommend, and plan installation of a new system or modification of an existing system.
- Analyze user needs and software requirements to determine feasibility of design within time and cost constraints.
- Confer with data processing or project managers to obtain information on limitations or capabilities for data processing projects.
- Confer with systems analysts, engineers, programmers and others to design systems and to obtain information on project limitations and capabilities, performance requirements and interfaces.
- Consult with customers or other departments on project status, proposals, or technical issues, such as software system design or maintenance.
- Design, develop and modify software systems, using scientific analysis and mathematical models to predict and measure outcomes and consequences of design.
How to make a mobile app developer invoice
-
Add both parties
Enter Westbrook App Development (your business) and the customer, Morgan Ellis, then app name.
-
Number and terms
Give it a unique number such as INV-8940 and set the terms to Per milestone, each due Net 14.
-
List the work
One line per item: the sample runs from "Milestone 1: clickable prototype" (1 milestone) to "Maintenance retainer, first month" (1 month).
-
Check the total
The 8 lines come to $19,204.00; add sales tax only if your state taxes mobile app development work.
-
Download and send
Download the PDF or print it, then keep a copy with the mobile app development work records.
Frequently asked questions
How do I make a mobile app developer invoice?
Add your app development business details, the customer, app name, bundle id / package name, milestone and build number, then one line per item with quantity and rate. The template above is pre-filled with 8 lines for build an iOS and Android loyalty-card app for a small coffee chain and publish it to both app stores totalling $19,204.00; change the prices and download the PDF.
How do mobile app developers charge?
Mostly milestone. Mobile app developers usually bill by milestone (prototype, beta, store release) against an estimate, plus hourly change requests and a monthly maintenance retainer after launch.
When should a mobile app developer invoice be paid?
Per milestone, each due Net 14 is the usual arrangement. A first milestone payment or a 20-30 percent deposit before design starts is usual for app projects. Put the terms and the due date on the invoice so there is no doubt.
How much do mobile app developers earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Software Developers $63.98 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.