Florist Invoice Template
A florist invoice bills arrangement, lists products, services and equipment on separate lines and states the terms (Retainer at booking, final payment due 30 days before the event). This template is pre-filled for wedding flowers for 80 guests: bridal and bridesmaid bouquets, boutonnieres, ten centerpieces and a ceremony arch: 8 lines totalling $2,958.00 before tax. Edit it and download the PDF.
Pre-filled for a florist: wedding flowers for 80 guests: bridal and bridesmaid bouquets, boutonnieres, ten centerpieces and a ceremony arch. Example prices: replace them with your own.
From
Lakeside Flower Shop
462 Market Street
Springfield, IL 62704
billing@example.com
(312) 555-0162
Invoice
Bill to
Robin Okafor
63 Linden Place
Fairview, OR 97024
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Bridal bouquet, garden roses and peoniesHand-tied with a silk ribbon wrap | 1 each | $275.00 | $275.00 |
| Bridesmaid bouquet | 4 each | $85.00 | $340.00 |
| Boutonniere | 6 each | $18.00 | $108.00 |
| Low centerpiece, seasonal bloomsArranged in a rented gold compote vase | 10 each | $95.00 | $950.00 |
| Ceremony arch floral installationAsymmetrical swag of roses, hydrangea and trailing smilax | 1 each | $850.00 | $850.00 |
| Arch frame and compote vase rental | 1 lot | $160.00 | $160.00 |
| Delivery and on-site setup | 1 each | $150.00 | $150.00 |
| Teardown and rental pickup after the reception | 1 each | $125.00 | $125.00 |
- Subtotal
- $2,958.00
- Balance due
- $2,958.00
Notes
Thank you for choosing Lakeside Flower Shop. Terms: Retainer at booking, final payment due 30 days before the event.
Payment details
Bank transfer or card. Please quote the invoice number.
Made with Billwise - invoice-pdf-maker-app.web.app
Preview of the PDF. Everything stays in your browser: nothing is uploaded.
Florist invoice at a glance
| Typical job | Wedding flowers for 80 guests: bridal and bridesmaid bouquets, boutonnieres, ten centerpieces and a ceremony arch |
|---|---|
| Main billing unit | arrangement |
| Usual payment terms | Retainer at booking, final payment due 30 days before the event |
| Deposit practice | Florists usually hold a wedding date with a retainer and collect the balance a few weeks ahead, since stems are ordered from wholesalers well before the event. |
| Sample lines | 8 lines, $2,958.00 before tax |
| Largest line | Low centerpiece, seasonal blooms: $950.00 (32%) |
| Trade-specific fields | Event date, Ceremony and reception venues, Delivery and setup time, Color palette, Teardown time, Proposal no. |
Sample florist invoice line items
Wedding flowers for 80 guests: bridal and bridesmaid bouquets, boutonnieres, ten centerpieces and a ceremony arch: 8 lines adding up to $2,958.00, split into products $1,673.00 (57%), services $975.00 (33%) and equipment $160.00 (5%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Bridal bouquet, garden roses and peonies (Hand-tied with a silk ribbon wrap) | 1 each | $275.00 | $275.00 |
| Bridesmaid bouquet | 4 each | $85.00 | $340.00 |
| Boutonniere | 6 each | $18.00 | $108.00 |
| Low centerpiece, seasonal blooms (Arranged in a rented gold compote vase) | 10 each | $95.00 | $950.00 |
| Ceremony arch floral installation (Asymmetrical swag of roses, hydrangea and trailing smilax) | 1 each | $850.00 | $850.00 |
| Arch frame and compote vase rental | 1 lot | $160.00 | $160.00 |
| Delivery and on-site setup | 1 each | $150.00 | $150.00 |
| Teardown and rental pickup after the reception | 1 each | $125.00 | $125.00 |
| Subtotal | $2,958.00 | ||
| Total before tax | $2,958.00 |
What a florist invoice should include
- Your flower shop name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Robin Okafor in the sample)
- A unique invoice number (INV-4852) and the issue date
- Payment terms and a due date: Retainer at booking, final payment due 30 days before the event
- Event date: for example 26 November 2026
- Ceremony and reception venues: for example 63 Linden Place
- Delivery and setup time: for example 63 Linden Place
- Color palette: for example See notes
- Line items in arrangement or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How florists bill
Event flowers are priced per arrangement from the stem count and labor, with setup, rentals and teardown added; walk-in bouquets and sympathy pieces are rung up per item.
Florists commonly use "Retainer at booking, final payment due 30 days before the event", so payment is due 30 days after the invoice date. Florists usually hold a wedding date with a retainer and collect the balance a few weeks ahead, since stems are ordered from wholesalers well before the event.
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Floral Designers $17.37 (employees, not contractor rates).
Florist invoicing tips
- Add a seasonal substitution clause naming the flowers that may be swapped for a similar color and shape if a wholesaler shorts the order, so a ranunculus replaced with a spray rose is not treated as a broken promise.
- Invoice the arch, compotes and candle holders as rentals with a pickup time, and state the replacement cost of a vase that leaves the reception with a guest.
- Bill teardown as its own line with the latest strike time the venue allows; late-night breakdowns after a reception are real labor that piece-by-piece pricing tends to forget.
- Keep a visible price on every centerpiece and bouquet so a couple trimming the guest list can drop two tables of flowers without asking for a whole new proposal.
Florist billing disputes to head off
- Couples sometimes compare the delivered flowers with inspiration photos taken in another season. Referencing the approved mood board and the substitution clause keeps the conversation on color and style, not on individual stems.
- Venue rules on open flames, loose petals in the aisle or hanging installations can force last-minute redesigns; note who confirmed the venue's rules so the extra labor to adapt can be billed.
Work a florist can bill for
Core tasks of Floral Designers (O*NET 27-1023.00, O*NET 29.x task statements, CC BY 4.0). Each can become a line on the invoice.
- Confer with clients regarding price and type of arrangement desired and the date, time, and place of delivery.
- Plan arrangement according to client's requirements, using knowledge of design and properties of materials, or select appropriate standard design pattern.
- Water plants, and cut, condition, and clean flowers and foliage for storage.
- Select flora and foliage for arrangements, working with numerous combinations to synthesize and develop new creations.
- Order and purchase flowers and supplies from wholesalers and growers.
- Wrap and price completed arrangements.
How to make a florist invoice
-
Add both parties
Enter Lakeside Flower Shop (your business) and the customer, Robin Okafor, then event date.
-
Number and terms
Give it a unique number such as INV-4852 and set the terms to Retainer at booking, final payment due 30 days before the event.
-
List the work
One line per item: the sample runs from "Bridal bouquet, garden roses and peonies" (1 each) to "Teardown and rental pickup after the reception" (1 each).
-
Check the total
The 8 lines come to $2,958.00; add sales tax only if your state taxes floral design.
-
Download and send
Download the PDF or print it, then keep a copy with the floral design records.
Frequently asked questions
How do I make a florist invoice?
Add your flower shop details, the customer, event date, ceremony and reception venues, delivery and setup time and color palette, then one line per item with quantity and rate. The template above is pre-filled with 8 lines for wedding flowers for 80 guests: bridal and bridesmaid bouquets, boutonnieres, ten centerpieces and a ceremony arch totalling $2,958.00; change the prices and download the PDF.
How do florists charge?
Mostly arrangement. Event flowers are priced per arrangement from the stem count and labor, with setup, rentals and teardown added; walk-in bouquets and sympathy pieces are rung up per item.
When should a florist invoice be paid?
Retainer at booking, final payment due 30 days before the event is the usual arrangement. Florists usually hold a wedding date with a retainer and collect the balance a few weeks ahead, since stems are ordered from wholesalers well before the event. Put the terms and the due date on the invoice so there is no doubt.
How much do florists earn per hour?
U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2024: median hourly wage of Floral Designers $17.37 (employees, not contractor rates). Self-employed rates are usually higher because they cover overhead and unbilled time.