Invoice format in New Zealand: Tax invoice rules
A NZ tax invoice must show 7 things, starting with seller name or trade name, seller gst number (over nz$200) and date of invoice or time of supply. GST is charged at 15%. The template below is pre-filled in NZD with en-NZ formatting.
Pre-filled for New Zealand: Tax Invoice, NZD, GST 15%. Illustrative amounts, not market prices.
From
Summit Advisory
12 Market Square
New Zealand
billing@example.com
GST number: 123-456-789
Tax Invoice
Bill to
Kestrel Partners
40 Station Road
New Zealand
accounts@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Project set-up fee | 1 each | $500.00 | $500.00 |
| Training workshop (half day) | 1 each | $1,000.00 | $1,000.00 |
| Software licence, annual | 2 seat | $300.00 | $600.00 |
| Monthly support retainer | 1 month | $800.00 | $800.00 |
- Subtotal
- $2,900.00
- GST (15%)
- $435.00
- Balance due
- $3,335.00
Notes
Illustrative amounts, not market prices.
Payment details
Bank transfer. Please quote the invoice number.
Made with Billwise - invoice-pdf-maker-app.web.app
Preview of the PDF. Everything stays in your browser: nothing is uploaded.
NZ invoice facts
| Tax on invoices | Goods and Services Tax |
|---|---|
| Label printed | GST |
| Standard rate | 15% |
| Seller tax ID | GST number, format 123-456-789 |
| Registration threshold | GST registration is required once turnover exceeds, or is expected to exceed, NZ$60,000 in a 12-month period. |
| Document name | Tax invoice |
| Currency and locale | NZD, en-NZ |
| Keep invoices for | 7 years |
| Facts checked | October 2026 |
What a NZ tax Invoice must show
7 fields, from the sources listed below.
- Seller name or trade name
- Seller GST number (over NZ$200)
- Date of invoice or time of supply
- Description of the goods or services
- Amount charged
- GST-exclusive amount, GST and GST-inclusive total, or a GST-included statement (over NZ$200), in NZD
- Buyer name and one identifier such as address, phone, email or NZBN (over NZ$1,000)
Sample tax invoice in NZD
The tool above uses these lines. Illustrative amounts in NZD, not market prices.
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Project set-up fee | 1 each | $500.00 | $500.00 |
| Training workshop (half day) | 1 each | $1,000.00 | $1,000.00 |
| Software licence, annual | 2 seat | $300.00 | $600.00 |
| Monthly support retainer | 1 month | $800.00 | $800.00 |
| Net total | $2,900.00 | ||
| GST 15% | $435.00 | ||
| Total due | $3,335.00 |
Worked GST example in NZD
A net amount of $2,000.00 at each GST rate of New Zealand: the tax is the net amount times the rate, rounded to the currency's smallest unit.
| Rate | Net | GST | Gross |
|---|---|---|---|
| Standard 15% | $2,000.00 | $300.00 | $2,300.00 |
Number, date and currency format (en-NZ)
How en-NZ writes amounts and dates, computed with the browser's Intl API; the invoice tool uses the same formatting.
| Value | Written in en-NZ |
|---|---|
| Amount 1234567.89 | $1,234,567.89 |
| Same amount with the ISO code | NZD 1,234,567.89 |
| Credit of 250 | -$250.00 |
| Plain number 1234567.89 | 1,234,567.89 |
| Date 31 December 2026 (long) | 31 December 2026 |
| Same date (short) | 31/12/2026 |
| GST rate 15% | 15% |
NZ invoicing rules
- Since 1 April 2023 New Zealand requires "taxable supply information" rather than a fixed tax invoice document, so the words "Tax invoice" are no longer compulsory, although many businesses still use them.
- The information required steps up at NZ$200 and NZ$1,000, with buyer details only needed above NZ$1,000.
- A GST-registered buyer can ask for taxable supply information, and the seller must provide it within 28 days of the request.
- Corrections to an earlier supply are made with supply correction information, which replaces the old credit and debit note rules.
- Keep GST records, including taxable supply information, for at least seven years.
E-invoicing, simplified invoices and record keeping
For supplies of NZ$200 or less only the seller name, date, description and amount are required.
Keep issued and received invoices for at least 7 years in New Zealand.
How to make a tax invoice for New Zealand
-
Set currency and format
Choose NZD and the en-NZ format so amounts read like $1,234.50.
-
Title and number
Title the document "Tax Invoice" and number it in sequence, for example NZ-2026-0011.
-
Your tax ID
Enter your GST number (format 123-456-789) in the seller details.
-
Add GST
Add GST at 15%, or a reduced rate where the goods or services qualify.
-
Check and download
Check the 7 required fields above, then download the PDF.
Sources
General information, not tax advice; checked October 2026. Rules change: confirm with the tax authority or an accountant before relying on them.
Official sources
Frequently asked questions
What must a NZ tax invoice include?
7 items: seller name or trade name, seller gst number (over nz$200), date of invoice or time of supply, description of the goods or services, amount charged and gst-exclusive amount, gst and gst-inclusive total, or a gst-included statement (over nz$200), plus 1 more listed above.
What GST rate goes on an invoice in New Zealand?
The standard rate is 15%. On a net $2,000.00 that is $300.00 of GST.
How long must invoices be kept in New Zealand?
At least 7 years, according to the sources on this page (checked October 2026).
Can I issue a simplified invoice in New Zealand?
For supplies of NZ$200 or less only the seller name, date, description and amount are required.
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