Notary Invoice Template
A notary invoice bills notarial act, lists services, fees and travel on separate lines and states the terms (General notary work due at the appointment; signing services Net 30). This template is pre-filled for mobile loan signing at the borrowers' home for a refinance, with two extra acknowledgments for a family trust: 7 lines totalling $330.60 before tax. Edit it and download the PDF.
Pre-filled for a notary: mobile loan signing at the borrowers' home for a refinance, with two extra acknowledgments for a family trust. Example prices: replace them with your own.
From
Northgate Mobile Notary
388 Market Street
Franklin, TN 37064
billing@example.com
(608) 555-0188
Invoice
Bill to
Jordan Avery
27 Birch Avenue
Salem, MA 01970
client@example.com
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Loan signing appointment, refinance packageWalk borrowers through 112 pages, collect signatures and initials, return package | 1 signing | $150.00 | $150.00 |
| Acknowledgment, trust certificationOne stamp per signer, recorded in notary journal | 2 notarial act | $15.00 | $30.00 |
| Jurat, sworn statement of occupancy | 1 notarial act | $15.00 | $15.00 |
| Printing of loan documents, letter and legal sizeTwo borrower copies and one lender set | 224 page | $0.15 | $33.60 |
| Travel fee to signing locationRound trip of 34 miles, agreed before the appointment | 1 trip | $45.00 | $45.00 |
| Evening appointment surcharge, after 7 pm | 1 each | $25.00 | $25.00 |
| Prepaid overnight return of executed packageCourier drop-off with tracking number, billed at cost | 1 each | $32.00 | $32.00 |
- Subtotal
- $330.60
- Balance due
- $330.60
Notes
Thank you for choosing Northgate Mobile Notary. Terms: General notary work due at the appointment; signing services Net 30.
Payment details
Bank transfer or card. Please quote the invoice number.
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Notary invoice at a glance
| Typical job | Mobile loan signing at the borrowers' home for a refinance, with two extra acknowledgments for a family trust |
|---|---|
| Main billing unit | notarial act |
| Usual payment terms | General notary work due at the appointment; signing services Net 30 |
| Sample lines | 7 lines, $330.60 before tax |
| Largest line | Loan signing appointment, refinance package: $150.00 (45%) |
| Trade-specific fields | Notary commission no., Commission expiration, Signing location, Escrow / file no., Signer name(s), Journal entry no. |
Sample notary invoice line items
Mobile loan signing at the borrowers' home for a refinance, with two extra acknowledgments for a family trust: 7 lines adding up to $330.60, split into services $195.00 (59%), fees $57.00 (17%) and travel $45.00 (14%).
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Loan signing appointment, refinance package (Walk borrowers through 112 pages, collect signatures and initials, return package) | 1 signing | $150.00 | $150.00 |
| Acknowledgment, trust certification (One stamp per signer, recorded in notary journal) | 2 notarial act | $15.00 | $30.00 |
| Jurat, sworn statement of occupancy | 1 notarial act | $15.00 | $15.00 |
| Printing of loan documents, letter and legal size (Two borrower copies and one lender set) | 224 page | $0.15 | $33.60 |
| Travel fee to signing location (Round trip of 34 miles, agreed before the appointment) | 1 trip | $45.00 | $45.00 |
| Evening appointment surcharge, after 7 pm | 1 each | $25.00 | $25.00 |
| Prepaid overnight return of executed package (Courier drop-off with tracking number, billed at cost) | 1 each | $32.00 | $32.00 |
| Subtotal | $330.60 | ||
| Total before tax | $330.60 |
What a notary invoice should include
- Your mobile notary business name, address, phone and email, plus a tax ID if you are registered
- The customer's name and billing address (Jordan Avery in the sample)
- A unique invoice number (INV-4658) and the issue date
- Payment terms and a due date: General notary work due at the appointment; signing services Net 30
- Notary commission no.: for example See notes
- Commission expiration: for example See notes
- Signing location: for example 27 Birch Avenue
- Escrow / file no.: for example See notes
- Line items in notarial act or per item, each with quantity, rate and amount
- How to pay you: bank details, card link or cheque payee
How notaries bill
Charges a fee per notarial act or per signature, often capped by state law, plus a separately stated travel fee for mobile appointments and a flat fee for complete loan signings.
Notaries commonly use "General notary work due at the appointment; signing services Net 30", so payment is due 30 days after the invoice date.
Notary invoicing tips
- Itemize every notarial act by type, such as acknowledgment, jurat or oath, with the number of stamps, because state fee limits apply per act or per signature and a single lump sum can look like an overcharge.
- Keep the travel fee and any printing charge on separate lines from the notarial fees, since many states cap what you may charge for the act itself but treat agreed travel as a distinct charge.
- When a signing service or title company hired you, print its escrow or file number and the borrower's last name at the top; their payables teams match payments to file numbers, not to your invoice number.
- Write down whether the signing completed, was rescheduled or ended without signatures, and bill the agreed trip fee for an unsigned appointment instead of leaving the visit off the invoice.
Notary billing disputes to head off
- A signing company may short-pay a fee when the lender says the package arrived late. Listing the drop-off time and courier tracking number on the invoice answers that claim with a record.
- Charging more per stamp than your state allows can put your commission at risk, so check the current fee schedule for your state and keep the per-act rate visibly within it.
How to make a notary invoice
-
Add both parties
Enter Northgate Mobile Notary (your business) and the customer, Jordan Avery, then notary commission no..
-
Number and terms
Give it a unique number such as INV-4658 and set the terms to General notary work due at the appointment; signing services Net 30.
-
List the work
One line per item: the sample runs from "Loan signing appointment, refinance package" (1 signing) to "Prepaid overnight return of executed package" (1 each).
-
Check the total
The 7 lines come to $330.60; add sales tax only if your state taxes notary services.
-
Download and send
Download the PDF or print it, then keep a copy with the notary services records.
Frequently asked questions
How do I make a notary invoice?
Add your mobile notary business details, the customer, notary commission no., commission expiration, signing location and escrow / file no., then one line per item with quantity and rate. The template above is pre-filled with 7 lines for mobile loan signing at the borrowers' home for a refinance, with two extra acknowledgments for a family trust totalling $330.60; change the prices and download the PDF.
How do notaries charge?
Mostly notarial act. Charges a fee per notarial act or per signature, often capped by state law, plus a separately stated travel fee for mobile appointments and a flat fee for complete loan signings.
When should a notary invoice be paid?
General notary work due at the appointment; signing services Net 30 is the usual arrangement. Put the terms and the due date on the invoice so there is no doubt.